VFD-030-030426_Mar_2_26_solicitation_doc.pdf

This is an Invitation to Bid (ITB) issued by the City of Torrington, Connecticut Water Pollution Control Authority (WPCA) for the procurement of two Variable Frequency Drives (VFDs) with cabinets, enclosures, and controls to operate a new Dry Pit Submersible Non-Clog Centrifugal Pump at the Harris Drive Pump Station. All equipment must be brand new; used or open-box items are not acceptable. Vendors must submit manufacturer specifications with their bids. The solicitation period runs from February 11, 2026, at 6:00 PM EST through March 4, 2026, at 11:30 AM EST. Technical questions may be submitted through February 23, 2026, at 12:00 noon. Sealed bids (one original and two exact copies) must be delivered to City Hall, 140 Main Street, Room 206, Torrington, Connecticut by the deadline; faxed or emailed proposals will not be accepted. The contract term is not specified in the solicitation documents.

Pricing shall be F.O.B. Destination (Torrington, Connecticut) and must exclude state and federal taxes, with payment terms of Net 30 Days. A 5% bid bond or certified check is required with bid submission, and bids must remain valid for ninety days following bid opening. Vendors must demonstrate at least five years of manufacturing experience in the United States as a local distributor with factory-trained personnel and warranty authorization. Equipment must comply with UL 508A standards and NEMA ratings, feature 480V three-phase input power, include harmonic filtering and line reactors, and include system analysis documentation. Successful bidders must provide three eight-hour days of startup and training, two printed copies and one digital copy of operation and service manuals, and a minimum one-year warranty on all parts from the date of acceptance. The City reserves the right to award to one bidder or on a line-item basis and may select a bid other than the lowest price; additionally, a local city-based bidder within 6% of the lowest bid may be offered the opportunity to match it. The City of Torrington is an Affirmative Action/Equal Opportunity Employer and encourages applications from Minority Business Enterprises (MBEs), Women Business Enterprises (WBEs), and Small Business Enterprises (SBEs). No incumbent vendors or current contractors are identified, and no specific budget is provided in the solicitation documents.