VFD-030-030426_Feb_16_26_solicitation_doc.pdf

This is an Invitation to Bid (ITB) solicitation issued by the City of Torrington, Connecticut Water Pollution Control Authority (WPCA) for the procurement of two Variable Frequency Drives (VFDs) with cabinets, enclosures, and controls. The equipment will operate a new Dry Pit Submersible Non-Clog Centrifugal Pump at the Harris Drive Pump Station. All VFDs, cabinets, enclosures, and controls must be brand new; used or open-box items are not acceptable. Vendors must submit manufacturer specifications with their bids. The technical question deadline is February 23, 2026, at 12:00 noon, and sealed bids (one original and two exact copies) must be submitted by March 4, 2026, at 11:30 AM at City Hall, 140 Main Street, Room 206, Torrington, Connecticut. Faxed or emailed proposals will not be accepted. No site visits, bidders' conferences, or award dates are specified in the documentation. Bids must remain valid for ninety days following the bid opening. The contract may be extended for four additional one-year periods by mutual agreement, not to exceed a maximum combined period of five years.

Pricing must be F.O.B. Destination (Torrington, Connecticut) and must exclude state and federal taxes, with payment terms of Net 30 Days. A 5% bid bond or certified check is mandatory with submission. The City reserves the right to award the bid to one bidder or on a line-item basis and may select a bid other than the lowest-priced option if deemed in the public interest; additionally, a local city-based bidder exceeding the lowest bid by up to 6% may be offered the opportunity to match the lowest bid. No incumbent vendors or current contractors are identified in the solicitation documents. The City of Torrington is an Affirmative Action/Equal Opportunity Employer and actively encourages applications from Minority Business Enterprises (MBEs), Women Business Enterprises (WBEs), and Small Business Enterprises (SBEs). Vendors must demonstrate at least five years of manufacturing experience in the United States as a local distributor with factory-trained personnel and warranty authorization, and must provide three eight-hour days of startup and training, operation and service manuals, and a minimum one-year warranty on all parts. No estimated budget or award value is provided in the solicitation documents.