VendorChangeDetailsReport_RFQ26006626_v5_Jun_10_26.pdf

This is a Solicitation Change Details Report issued by the Rhode Island Department of Transportation (RIDOT) documenting a revision to Request for Quotation RFQ26006626 for the procurement of two remote-controlled slope mowers with trailers. The solicitation seeks manufacturer current production models such as the Slope Pro High Drive Mower paired with a Cross Country 6852 trailer or approved equivalents meeting specified minimum technical requirements. The primary change documented in this report involves an extension of the submission deadline from June 12, 2026 at 1:00 PM EDT to June 16, 2026 at 1:00 PM EDT. The original solicitation opened on May 7, 2026 at 1:00 PM EDT, with a vendor question and answer period extending through May 27, 2026 at 5:00 PM EDT. A non-mandatory pre-bid conference was held on May 21, 2026 at RIDOT Maintenance Headquarters. All proposals must be submitted electronically through Ocean State Procures (OSP) at webprocure.perfect.com, and vendor registration with OSP is mandatory prior to submission.

The procurement includes a mandatory Minority Business Enterprise and Women Business Enterprise (MBE/WBE) participation requirement of a minimum fifteen percent (15%) of the dollar value awarded to minority and women-owned business enterprises in accordance with Rhode Island General Law 37-14.1. All awarded vendors must maintain comprehensive insurance coverage including General Liability ($1,000,000 per occurrence), Workers Compensation ($100,000 per accident), and Automobile Liability ($1,000,000 per occurrence). Equipment delivery shall be provided on a Free On Board (FOB) Destination basis, and units must be of standard design complete with all standard equipment, special tools, and manufacturer warranties. Pricing terms are vendor-specified, and payment shall occur upon invoice approval with a 0.33% contract administrative fee withheld by the State effective January 1, 2026. The State reserves the right to make one or multiple awards or reject any or all bids at its sole discretion. The solicitation document does not specify an estimated award value or budget range for this procurement.