RFQ26006626 Addendum-1.pdf

This is an Addendum 1 to Request for Quotation 26006626 issued by the Rhode Island Department of Transportation (RIDOT) for the procurement of two remote-controlled slope mowers with trailers. The addendum documents a question and answer summary from the vendor inquiry period, which ran from May 7, 2026 through May 27, 2026, with responses published by June 1, 2026. Key clarifications address three specifications: (1) RIDOT will accept unprogrammed spare remote controls that can be programmed in the field by RIDOT personnel with basic instruction, provided programming instructions are submitted with the bid; (2) a wiring schematic for the seven-pin round receptacle trailer plug is referenced and attached to the RFQ; and (3) the trailer shall be equipped with a three-inch inside diameter by one and five-eighths inch cross section Lunette Ring (pintle) hitch rather than a ball hitch. The RFQ closing date is June 4, 2026 at 1:00 PM EDT, with a non-mandatory pre-bid conference scheduled for May 21, 2026 at RIDOT Maintenance Headquarters.

The trailer plug specification requires compatibility with RIDOT equipment using a plastic Grote Socket #82-2145 that accepts a plastic Grote Plug #82-2140. The solicitation mandates a minimum of fifteen percent (15%) Minority Business Enterprise and Women Business Enterprise (MBE/WBE) participation. All proposals must be submitted electronically through Ocean State Procures (OSP) at webprocure.perfect.com, and vendor registration is required prior to submission. Delivery terms are Free On Board (FOB) Destination, with payment occurring upon invoice approval and a 0.33% contract administrative fee to be withheld by the State. Vendors must maintain comprehensive insurance coverage including General Liability ($1,000,000 per occurrence), Workers Compensation ($100,000 per accident), and Automobile Liability ($1,000,000 per occurrence).