VendorChangeDetailsReport_RFP26006576_v4_Jun_10_26.pdf

This is a Solicitation Change Details Report for Rhode Island Department of Education (RIDE) RFP 26006576 for a Pre-Kindergarten Assessment System. The procurement seeks an integrated early childhood formative and summative assessment platform to serve approximately 2,840 children across a minimum of 150 classrooms in sixteen Rhode Island communities. The system must include pre- and post-assessment capabilities aligned to Rhode Island Early Learning and Development Standards, with online data entry accessible via mobile devices and various browsers, and must connect to the RI Early Learning Data System (RISES). Vendors must provide professional development and training for all users prior to September 1 of each contract year and ongoing technical support. The original solicitation opened on April 28, 2026, at 11:00 AM EDT with an initial closing date of May 27, 2026, at 11:00 AM EDT; however, this change report documents an extension of the deadline to June 15, 2026, at 10:00 AM EDT. Vendor questions were due by May 12, 2026, at 2:00 PM EDT through the Ocean State Procures portal. The initial contract period is anticipated to begin in summer 2026 for three years, with options to renew for up to two additional 12-month periods based on vendor performance and fund availability.

Technical proposals will be evaluated on a maximum of 70 points across four criteria: Contractor Understanding of the Issues (10 points), Capability and Qualifications (20 points), Work Plan (20 points), and Ability to Maintain the System (20 points), with a minimum score of 60 points required to advance to cost evaluation. Cost proposals are valued at up to 30 points, with potential ISBE participation bonus points of up to 6 points, bringing the maximum total possible score to 106 points. The procurement includes Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Disability Business Enterprise (DBE) participation plan requirements. Vendors must provide per-child pricing for approximately 3,000 students and hourly rates for professional development training estimated at ten hours. Required insurance includes general liability ($1,000,000 per occurrence), workers' compensation ($100,000), automobile liability ($1,000,000), professional liability/errors and omissions ($2,000,000), and Technology Errors and Omissions ($5,000,000). The contract is funded by state-allocated dollars combined with Preschool Development/Expansion Grant appropriations from the federal government. A 0.33% contract administrative fee will be withheld from invoices effective January 1, 2026, and all proposals are irrevocable for 180 days following submission.