RFP26006576 Attachment A - Cost Proposal Sheet.xlsx

This is a Cost Proposal Sheet attachment for Request for Proposals (RFP) 26006576 issued by the Rhode Island Department of Education (RIDE) for an early childhood formative and summative assessment system. The RFP solicits proposals for an integrated platform to measure outcomes for approximately 2,840 children across a minimum of 150 classrooms in sixteen Rhode Island communities. The assessment system must support both formative and summative components aligned to Rhode Island Early Learning and Development Standards, with capabilities spanning birth through Grade 3, online data entry accessible via mobile devices, and integration with the RI Early Learning Data System (RISES). Vendors must provide professional development and training for all users prior to September 1 of each contract year and ongoing technical support. The RFP opened on April 28, 2026, at 11:00 AM EDT and closes on May 27, 2026, at 11:00 AM EDT, with vendor questions due by May 12, 2026, at 2:00 PM EDT. The initial contract period is anticipated to begin in summer 2026 for three years, with options to renew for up to two additional 12-month periods based on vendor performance and fund availability.

The cost proposal sheet requires vendors to submit pricing on two components: a per-student cost for an estimated 3,000 students and an hourly rate for professional development and training estimated at 80 hours. Cost proposals are valued at up to 30 points in the technical evaluation, with potential ISBE participation bonus points of up to 6 points, bringing the maximum total possible score to 106 points. The procurement is subject to Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Disability Business Enterprise (DBE) participation plan requirements. Required insurance includes general liability ($1,000,000 per occurrence), professional liability/errors and omissions ($2,000,000), and Technology Errors and Omissions ($5,000,000). The contract is funded by state-allocated dollars combined with Preschool Development/Expansion Grant appropriations from the federal government. A 0.33% contract administrative fee will be withheld from invoices effective January 1, 2026, and all contracts extending beyond June 30th are subject to fund availability at the State's discretion. All proposals are irrevocable for 180 days following submission.