Q&A Center Items - RFP26006576 - Addendum # 3.pdf
PDF 6 KB Posted
- Attached to
- RIDE Pre-K Assessment System
- Solicitation number
- RFP26006576
- Issued by
- Providence County, Rhode Island
About this file
This is a Q&A Center Addendum document for RFP26006576 issued by the Rhode Island Department of Education (RIDE) regarding procurement of an early childhood formative and summative assessment system. The solicitation seeks an integrated platform to measure outcomes for approximately 2,840 children across a minimum of 150 classrooms in sixteen Rhode Island communities. The RFP opened on April 28, 2026, at 11:00 AM EDT with an initial closing date of May 27, 2026, at 11:00 AM EDT. Vendor questions were due by May 12, 2026, at 2:00 PM EDT. The contract is anticipated to begin in summer 2026 for an initial three-year term with options to renew for up to two additional 12-month periods. The system must include both formative and summative assessment capabilities with pre- and post-assessment administration, alignment to Rhode Island Early Learning and Development Standards, and integration with the RISES system via API connection using secure HTTPS or private network paths.
The addendum clarifies key technical and operational requirements through responses to vendor inquiries, including confirmation that vendors must submit one integrated solution combining both formative and summative assessments rather than separate components, that the system should include early childhood assessments rather than serve as a data repository, and that responses to scope of work requirements must be addressed in the technical proposal's Contractor Understanding of Issues section. Integration with RISES requires API-level connection for classroom-level aggregate data on completion rates and child growth on an annual cohort basis. Professional development training is estimated at ten hours for onboarding new users, though the addendum references revised specifications and cost proposal documentation for clarification on whether this represents total hours per term, annually, per cohort, or per site. The state does not require credit-bearing professional development as part of the solution, and vendors may provide district portal access in addition to aggregate state reports.
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Q&A Center Following Q&A center items have been published by the buying organization for Solicitation RFP26006576
Solicitation Information
Title: RIDE Pre-K Assessment System
Description:
The Rhode Island Department of Education (RIDE) is seeking an early childhood formative and summative assessment system to ensure measurable outcomes of enrolled children and to recognize trends in teaching and facilitation in the state pre-k program. For more information, A) when viewing from public bid board, click on the “print/download solicitation” button in the upper right corner of this window, or B) vendor can login to their WebProcure account to view this solicitation in full.
Delivery Terms: Free On Board Destination
Payment Terms: Vendor Specified
Contact Information State of Rhode Island
Bridgette DuBois
One Capitol Hill Providence RI, 02908 United States
Tel: 401-574-8466
Email: Bridgette.DuBois@purchasing.ri.gov
Start Date: Apr 28, 2026 11:00 AM EDT
Open Date: Jun 10, 2026 11:00 AM EDT
Collaboration Start Date: Apr 28, 2026 11:15 AM EDT
Collaboration End Date: May 12, 2026 2:00 PM EDT
Vendor may e-mail buyer directly: No
Created: May 29, 2026 5:03:21 PM Page: 2
Solicitation RFP26006576, RIDE Pre-K Assessment System
Following Questions and Answers have been published:
Question Answer Date
Submitted
Date
Responded
Attachments
Are you looking for one solution that includes both the formative and summative assessment or can a vendor submit for only one assessment?
We are looking for one system. May 04, 2026 May 28, 2026 Total:0
Are you looking for a vendor that includes early childhood assessments within a formative assessment, or a repository for birth through grade 3 data?
We are looking for a vendor that includes the early childhood assessments, not a repository.
May 04, 2026 May 28, 2026 Total:0
Are responses to the scope of work requirements to be addressed in the
Contractor Understanding of Issues in the
Technical Proposal?
Yes. May 04, 2026 May 28, 2026 Total:0
Is the State's expectation that credit-bearing professional development is included as part of the solution to support RISES integration?
No. May 12, 2026 May 28, 2026 Total:0
The instructions say the vendor name should appear on every page and pages should be sequentially numbered—does this apply to separately uploaded files
(e.g., Cost Proposal starts at page 1 again), or must numbering be continuous across all files?
No. May 11, 2026 May 28, 2026 Total:0
The PD/training estimate is “ten hours…to on-board new users.” Is that 10 hours total for the term, per year, per cohort, or per new program/site?
Please see attached Solicitation
Specifications_REVISED 20260529 and
Attachment A - Cost Proposal Sheet as part of this addendum.
May 11, 2026 May 28, 2026 Total:0
Does RISES functions primarily as a professional development registry? If so, how it is intended to be used in conjunction with the assessment system?
The RISES system is both a workforce and professional development registry as well as a program level monitoring system for childcare licensing and RI Pre-K. The system will be looking for classroom level aggregate data on completion rates and child growth on an annual classroom cohort basis.
May 12, 2026 May 28, 2026 Total:0
Can you provide technical documentation to understand the technical integration expectation with RISES?
HTTPS — Secure, encrypted public-internet connection (TLS) using standard Salesforce
REST/SOAP APIs or HTTPS-based file transfer; suitable for most vendors and quickest to stand up.
Private connection — Dedicated, non-public network path (e.g., VPN tunnel, AWS
PrivateLink, or SFTP over a whitelisted private circuit) for vendors that require traffic to never traverse the open internet.
May 12, 2026 May 28, 2026 Total:0
Created: May 29, 2026 5:03:21 PM Page: 3
Solicitation RFP26006576, RIDE Pre-K Assessment System
Can RIDE clarify whether children are required to complete any portion of the assessment directly on a computer or other device?
There is not a percentage that must be completed on a computer or other device but some of the process must be done asynchronous.
May 11, 2026 May 28, 2026 Total:0
Section B, part 1, 12: Can you please clarify what the expected connection is between assessment data and RISES? For example, flat file vs. API integration.
API. May 11, 2026 May 28, 2026 Total:0
Can RIDE clarify whether direct child interaction tasks would satisfy the requirement that the system not rely solely on teacher observation?
That would depend on the task and if the data collected from that interaction could not be misinterpreted by the teacher.
May 11, 2026 May 28, 2026 Total:0
Are we allowed to include links to external resources (e.g., security documentation), or must all content be contained in uploaded files (the RFP says “no instructions to download files from any external resource”)?
All content is to be contained in uploaded files.
May 11, 2026 May 28, 2026 Total:0
Would RIDE be interested in district portal access versus aggregate state reports?
Yes. May 11, 2026 May 28, 2026 Total:0
If a vendor submit a response for formative and summative, will 10-20 pages be allowed for each assessment response submitted?
Yes. May 04, 2026 May 28, 2026 Total:0
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