VendorChangeDetailsReport_2526-20_v1_Apr_7_26.pdf

This is a Vendor Change Details Report for Solicitation 2526-20, issued by the Town of Cheshire, Connecticut, documenting a competitive re-bid for technology equipment to be delivered to New North End Elementary School. The procurement consists of two bid packages: Bid Package #2 for one Lu UNO Interactive Display Projector system and Bid Package #3 for 35 mobile tablet/Chromebook charging carts. Sealed bids are due by 2:00 PM on April 10, 2026 at Cheshire Town Hall, Town Manager's Office, 84 South Main Street, Cheshire, Connecticut 06410, where bids will be publicly opened and read aloud. Bid packages and complete specifications became available for download on March 27, 2026 via the Town of Cheshire website under "Bids and RFPs" and the Connecticut Department of Administrative Services contracting portal. The deadline for vendor questions was April 2, 2026 at 1:45 PM EDT, with final addenda posted by April 6, 2026. The change report indicates that Addendum 1 addressing questions for both ITB 2526-19 and 2526-20 was added to the solicitation. The anticipated preliminary notice of award is April 16, 2026, with purchase order issuance expected April 24, 2026, and bids remain firm for 60 calendar days following the bid opening date.

Evaluation criteria include price, vendor experience, references, service responsiveness, and past performance. A bid bond or certified check equal to at least five percent of the bid amount is required for contracts exceeding $50,000, and the successful bidder must provide performance and payment bonds in the full contract amount if the contract exceeds $25,000, with all bond costs included in the bid price. Minimum insurance requirements include general liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate, as well as workers' compensation insurance at statutory limits. All vendors are eligible to respond with no specific set-asides or restrictions on organization types. Successful bidders must submit one original, one copy, and one electronic copy on USB drive in sealed opaque envelopes clearly labeled with bidder information and the bid title. The Town is exempt from federal excise taxes and Connecticut sales and use taxes, and bidders must comply with prevailing wage laws and Connecticut employment and non-discrimination statutes. No specific budget or award values are identified in the available solicitation documents.