Vendor_Submission_Forms_(2025).pdf

This is a vendor submission form document related to the City of Newark, New Jersey's procurement solicitation for Paint, Painting Tools, & Supplies (Bid #2025-97). The City is accepting electronic bids through its e-Procurement Portal for approximately 70 line items comprising various paint types (alkyd, latex, enamel), primers, sealers, paint removers, painting accessories, drop cloths, extension poles, brushes, and masking tapes for municipal use. The bid deadline is 10:15 am on Tuesday, November 25, 2025, with all bids to be publicly opened and read aloud following the submission deadline. This is a two-year contract with the option for vendors to offer discounts on painting tools, grids, pans, roller frames, and accessories. The City emphasizes that all electronic submissions must be completed well in advance of the deadline, as the procurement portal will not accept bids once the deadline has passed, regardless of whether submission was initiated prior to the cutoff time.

Vendors must provide all-inclusive unit costs covering transportation, shipping, and handling for each line item, with fixed pricing required for both Year 1 and Year 2. Bidders must meet comprehensive qualification requirements, including submission of a Bidder Qualification Questionnaire, provision of references, proof of compliance with the Americans with Disabilities Act, and documentation demonstrating they are not debarred from federal contracting. Mandatory certifications include New Jersey Business Registration, Affirmative Action compliance, non-discrimination provisions, and specific disclosures related to investments in Iran, Russia, and Belarus. Vendors must also complete comprehensive forms detailing business structure, ownership, and potential political contributions. The City reserves the right to reject any or all bids, waive informalities, and adjust contract quantities based on actual operational requirements. No specific budget range has been disclosed; the contract is designed to support ongoing municipal painting and maintenance needs.