Vendor_Letter.pdf

This is a vendor letter and sole source procurement notice from the City of Orlando, acting through its Procurement and Contracts Division in Orange County, Florida, on behalf of the Orlando Police Department. The procurement seeks to purchase eleven (11) PVP Communication Helmet Kit Wireless Systems specifically designed for motorcycle law enforcement operations. The complete system package includes Freedom Helmet Kits with Wireless System Control (PVHKR-736R10-B/G3), Freedom Series Wireless Shoulder Microphones (PVSMNXT/PE), Wall Chargers (PVCHR-17-W), and Speaker Mic Clips (900-0001CLIP). PVP Communications has been identified as the sole source manufacturer and distributor of these systems, which are manufactured under United States Patents 6,311,052; 7,062,301; 7,203,525, and 9,042,944. The solicitation was posted on February 10, 2026, with responses from competing suppliers due by February 17, 2026, at 5:00 p.m. Eastern Time. Competing suppliers may submit product information and qualification statements to Purchasing Agent II Tracie Brown at tracie.brown@orlando.gov during the seven-calendar-day posting period.

The procurement totals $11,122.00 and is itemized as six Freedom Helmet Kits at $1,099.00 each ($6,594.00), six Freedom Series Wireless Shoulder Microphones at $689.00 each ($4,134.00), twelve wall chargers at $29.00 each ($348.00), and five speaker mic clips at $29.00 each ($145.00), plus $75.00 for insured FedEx Ground freight. Payment terms are net thirty days, with a 1.5% monthly interest charge assessed on unpaid balances after thirty days and a 15% restocking fee for returned goods. PVP Communications is identified as the sole source incumbent vendor. The systems feature one-year limited warranty coverage, telephone technical support, and modular designs for field maintenance, with all products manufactured in the United States. There are no set-aside designations for disadvantaged enterprises or organizational eligibility restrictions.