Vendor_Letter.pdf

This is a vendor letter and sole source procurement notice from the City of Orlando, Florida, acting on behalf of the Orlando Fire Department, for Western Shelter Systems electrical distribution equipment designed for public safety emergency response applications. The procurement (S26-0274) requests two Electrical Distribution Kits (WSEDK50), four Cord Assemblies (WS-50A504-PS), one Portable Power Distribution Panel (WSPPDP400), one Portable Power Distribution Stand (WSPPDST), and one set of Cam-Lock Pigtails (PA-ELCBCLPT4050). The Notice of Intent to Award Sole Source was posted on February 13, 2026, with a response deadline of February 20, 2026, at 5:00 p.m. Eastern Time, providing a seven-calendar-day window for alternative suppliers to submit product information, statements of qualifications, and evidence of capability to provide equivalent products. Responses must be submitted by email only to the Purchasing Agent (tracie.brown@orlando.gov).

Western Shelter Systems LLC (Tax ID# 33-3090204) has been identified as the exclusive manufacturer of the GateKeeper line of proprietary products, with all integrated subcomponents customized and supported exclusively by Western Shelter Systems. The total quoted price for all equipment and freight is $21,761.73, with payment terms of Net 30 days and a one-year warranty against defects and workmanship from the date of manufacture. Equipment will be supplied EXW from Western Shelter Systems' Eugene, Oregon facility with an estimated shipping timeline of 6-8 weeks from purchase order acceptance. The quotation is valid through May 16, 2026, and all orders are non-cancellable and non-refundable once accepted. All products are manufactured using certified materials and components compliant with NFPA, FDA, NIOSH, and UL standards. No set-aside designations or restrictions limiting competition to specific organization types are contained in this procurement.