vendor-instructions-export-upload-items-v25-1-published-04-03-2025.pdf
PDF 161 KB Posted
- Attached to
- JPMC Rock Salt, Bulk FY26
- Solicitation number
- 25-416CMS-BOSS4-B-48267
- Issued by
- Cook County, Illinois
About this file
This document is a vendor instruction guide for the CPO-GS (Central Procurement Office - Government Services) BidBuy E-Procurement platform, specifically detailing the optional Export/Upload Items feature for vendors participating in state and local contract opportunities. The instructions provide a step-by-step process for vendors to export line items to an Excel spreadsheet, enter pricing information, and then upload the document back into the BidBuy system, with a focus on streamlining the pricing entry process for quotes with numerous line items.
The guide emphasizes critical technical requirements for successful file upload, including maintaining the .csv file format, only modifying the "Unit Cost" column, and preserving the original file structure. Vendors are informed that while the export/upload process is optional, they can always manually enter or edit pricing for each line item directly in the BidBuy platform. The instructions include specific guidance for both Windows and Mac users, highlighting the importance of using Excel and avoiding alternative spreadsheet applications to prevent upload errors.
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V25.1 Vendor Instructions: Export/Upload Items
Vendor Instructions: Export/Upload Items Feature
Optional use: this feature allows you to export the line items to a separate Excel document, enter pricing, and upload back into your quote in BidBuy. This feature streamlines the process for entering pricing when there are a large number of line items. Please note: Export/Upload Item process is completely optional and you are always able to manually enter or edit pricing for each line item in BidBuy.
1. Items Tab in BidBuy– select “Export Items” at the bottom.
2. Open the downloaded document in Excel. (Mac users: right-click in Downloads and
“open with>Excel.” Do not open in Numbers and export to Excel.)
IMPORTANT: the file type is saved in .csv and must remain in this format for a successful upload. If you save it in another format, you will receive an error when attempting to upload.
3. Enter pricing for each line item in the “Unit Cost” column (Column J).
Please note: any edits you may make to Description (column E), Quantity (column H), or Unit of Measure (column I) will not upload to your quote.
4. Save. Do NOT change the file format. As instructed above, it should stay in .csv file format.
5. Items Tab in BidBuy – select “Upload Items” at the bottom.
6. Select “Choose File” and choose your document.
The document name includes your quote number. For example:
“Q00020635_Q_ItemExport.csv”
7. Select “Save & Exit.” A dialog box will appear. Select “OK.”
8. Your updated items (including price) will appear. You may manually edit any line item within the Items Tab if you choose. Complete the quote and submit on the Summary Tab.
File details come from the government source that posted it. Updated .