Vendor Instructions Export Upload Items v23.1.pdf
PDF 132 KB Posted
- Solicitation number
- 24-426DOC-CENTO-B-42430
- Issued by
- Jefferson County, Illinois
About this file
This document provides instructions for vendors on how to export and upload line items for a quote in the BidBuy system. The instructions cover the steps to export the line items to an Excel spreadsheet, enter pricing, and then upload the updated pricing back into the quote in BidBuy. This feature is optional, and vendors can still manually enter or edit pricing for each line item directly in BidBuy.
The related state and local contract opportunity is for the IDOC - GRANTS - STATEWIDE - SOS GRANT LIBRARY BOOKS contract in the state of Illinois, specifically in Sangamon County. The contract involves the provision of library books, but no further details on the scope, quantities, or timeline are provided in the document.
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Other files
| File | Type | Posted |
|---|---|---|
| Questions from potential vendors for bid amendment 4 5 24.docx | DOCX document | |
| B42430 Notice of Award Baker and Taylor.pdf | ||
| delivery instructions amendment 4 22 24.docx | DOCX document | |
| vendor-disclosure-(formerly-forms-a)-v.24.1~3.docx | DOCX document | |
| IDOC - GRANTS - STATEWIDE - SOS GRANT LIBRARY BOOKS B-42430 IFB Revised.docx | DOCX document | |
| Questions from potential vendors for bid amendment.docx | DOCX document | |
| IDOC - GRANTS - STATEWIDE - SOS GRANT LIBRARY BOOKS B-42430 IFB~2.docx | DOCX document | |
| ipg-active-registered-vendor-disclosure-(formerly-forms-b)-v.23.1~5.docx | DOCX document | |
| Questions from potential vendors for bid amendment 4 18 24.docx | DOCX document | |
| B42430 Notice of Award RXg Nexus.pdf |
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V23.1 Vendor Instructions: Export/Upload Items
Vendor Instructions: Export/Upload Items Feature Optional use: this feature allows you to export the line items to a separate Excel document, enter pricing, and upload back into your quote in BidBuy. This feature streamlines the process for entering pricing when there are a large number of line items. Please note: Export/Upload Item process is completely optional and you are always able to manually enter or edit pricing for each line item in BidBuy.
1. Items Tab in BidBuy– select “Export Items” at the bottom.
2. Open the downloaded document in Excel. (Mac users: right-click in Downloads and
“open with>Excel.” Do not open in Numbers and export to Excel.)
IMPORTANT: the file type is saved in .csv and must remain in this format for a successful upload. If you save it in another format, you will receive an error when attempting to upload.
3. Enter pricing for each line item in the “Unit Cost” column (Column J).
Please note: any edits you may make to Description (column E), Quantity (column H), or Unit of Measure (column I) will not upload to your quote.
4. Save. Do NOT change the file format. As instructed above, it should stay in .csv file format.
5. Items Tab in BidBuy – select “Upload Items” at the bottom.
6. Select “Choose File” and choose your document.
The document name includes your quote number. For example:
“Q00020635_Q_ItemExport.csv”
7. Select “Save & Exit.” A dialog box will appear. Select “OK.”
8. Your updated items (including price) will appear. You may manually edit any line item within the Items Tab if you choose. Complete the quote and submit on the Summary Tab.
File details come from the government source that posted it. Updated .