(USS RAMAGE) Attachment J-7A IPTD Events and SMR.docx

J-7A Attachment Integrated Project Team Development Events & Schedule Model Review

USS RAMAGE (DDG 61) N00024-23-R-4417

Purpose: In accordance with the established availability milestones, the Lead Maintenance Activity (LMA) shall participate in the Government-led Integrated Project Team Development (IPTD) Post-Award Event, an IPTD Work Package Execution Review (WPER), and then lead a Schedule Model Review (SMR) of the Integrated Production Schedule (IPS) with all parties to validate integration requirements. Details on each of these Events/Meetings are provided below.

IPTD Post-Award Event: This event is not to be misconstrued with the required contracting officer's post award conference. This event connects the LMA together with project team members for the first review of the work package and lessons learned. The expectation in this initial review is that the LMA will bring the empowered personnel who can speak to the scope of work, the execution of the availability and provide any pertinent lessons learned.

1. Required Participants:

a. LMA Management Team

b. Type Commander (TYCOM)

i. Availability Work Package (AWP) Planner

ii. Port Engineer (PE)

iii. Combat Systems Port Engineer (CSPE)

c. Commander, Navy Regional Maintenance Center (CNRMC)

i. Representative

d. Regional Maintenance Center (RMC)

i. Class Team Leader (CTL)

ii. Project Manager (PM)

iii. Ship Superintendent

iv. Assessment Director (AD)

v. Administrative Contracting Officer (ACO) or Contracting Specialist (CS)

vi. Alterations Installation Teams (AIT) Planner

vii. Project Support Engineer (PSE)

viii. Shipbuilding Specialist (SBS)

ix. Quality Assurance Specialist (QAS)

x. Integrated Test Engineer (ITE)

xi. Project Officer

xii. Logistician

xiii. Safety (ESH)

xiv. Fire Safety Officer (FSO)

e. Planning Yard

i. Representative

f. Naval Information Warfare System Command (NAVWAR)

i. Fleet Readiness Directorate (FRD), Installation Lead Representative

ii. On-Site Installation Coordinator (OSIC)

g. Naval Sea Systems Command (NAVSEA), Surface Ship Maintenance & Modernization (SEA 21), Naval Surface Warfare Center (NSWC), Contracts SEA 02

i. Ship Platform Manager (SPM)

ii. Program Management Office Representative (PMR) Lead / Hull Manager

iii. Combat Systems Project Engineer (CSPE)

h. Surface Maintenance Engineering Planning Program (SURFMEPP)

i. Detachment Representative

ii. Corrosion Engineer

i. Planning Activity

i. Representative (Planning Manager/Supervisor)

2. Objectives:

a. Establish the LMA to project team basic communications and rapport necessary for a successful WPER, SMR and availability execution.

b. Stakeholders conduct a thorough review of applicable lessons learned.

c. Review the work package and all lessons learned with the Lead Maintenance Activity or Prime Contractor (LMA)

d. Review the schedule in detail to support understanding of time and space constraints (identify which spaces/systems will be impacted)

e. Identify integration issues (to include AITs), critical path, controlling work and risk

f. Cover assumptions used in schedule development for accuracy and group understanding to aid in resolving conflicts

g. Identify tank sequencing affecting ship stability calculations

h. Provide the 20% Open and Inspect priority listing to include the identification of the high risk area first

i. Identify, discuss and document lessons learned/best practices from Planning and Execution (to include Fire Safety) of past avails (Minimum of 3 ships with similar avail types)

j. Identify risk and predicted challenges

k. Discuss Fire Safety and Safety Requirements

3. Agenda:

a. Introduction and Expectations

b. Where Are We Now Brief (PM)

c. LMA Opening comments

d. Work Package Review (LMA/PM)

i. Stakeholders represent their equities during review e.g MTR, Modernization and I Level Work (PE/PMR/C900/SURFMEPP/SHIP's Force)

ii. Use the PERL as required to facilitate a review of non-LMA work items

e. Lessons Learned Discussion by all Stakeholders.

f. Develop a way ahead for a successful WPER and SMR (All)

4. Deliverables:

a. End of Event Report (Highlight lessons learned and potential challenges documented with work package)

b. Updated Action Items

c. Establish date, time, and venue for WPER.

IPTD Work Package Execution Review: Led by the Government, the IPTD WPER is intended to cover multiple coordination requirements and business practices expected by all parties during the availability execution. The anticipated duration of this meeting is one full day minimum and it is scheduled to occur at A-60.

1. Required Participants:

a. LMA Management Team

b. Turnkey Subcontractors

c. Type Commander (TYCOM)

i. Availability Work Package (AWP) Planner

ii. Port Engineer (PE)

iii. Combat Systems Port Engineer (CSPE)

d. Commander, Navy Regional Maintenance Center (CNRMC)

i. Representative

e. Regional Maintenance Center (RMC)

i. Class Team Leader (CTL)

ii. Project Manager (PM)

iii. Ship Superintendent

iv. Assessment Director (AD)

v. Administrative Contracting Officer (ACO) or Contracting Specialist (CS)

vi. Alterations Installation Teams (AIT) Planner

vii. Project Support Engineer (PSE)

viii. Shipbuilding Specialist (SBS)

ix. Quality Assurance Specialist (QAS)

x. Integrated Test Engineer (ITE)

xi. Project Officer

xii. Navy Property Administrator

xiii. FLC Logistician

f. Planning Yard

i. Representative

g. Naval Information Warfare System Command (NAVWAR)

i. Fleet Readiness Directorate (FRD), Installation Lead Representative

ii. On-Site Installation Coordinator (OSIC)

h. Naval Sea Systems Command (NAVSEA), Surface Ship Maintenance & Modernization (SEA 21), Naval Surface Warfare Center (NSWC), Contracts SEA 02

i. Ship Platform Manager (SPM)

ii. Program Management Office Representative (PMR) Lead / Hull Manager

iii. Combat Systems Project Engineer (CSPE)

i. Surface Maintenance Engineering Planning Program (SURFMEPP)

i. Corrosion Engineer

j. Planning Activity

i. Representative (Planning Manager/Supervisor)

2. Objectives:

a. Discuss/present Work Package Execution Review requirements per LMAs Delivery Order/Contract, specific to integrated schedule, focusing on critical /controlling work, risk/concerns that have been identified, along with mitigation plans.

b. Discuss/present the first 100 hour plan

c. Discuss Fire Safety and Safety Requirements

3. Agenda:

a. Introduction/Expectations (Facilitator)

b. CO's Expectations (CO/PE)

c. Team Building Exercise

d. Review of Class Maintenance Plan, Modernization and "I/O" Level Work (PE/PMR/C900 and S/F)

e. BAWP/AWP planned assessments brief (AWPM/SURFMEPP/AD)

f. Quality Management Plan (QMP) Brief (QAS)

g. Contracting Requirement Do's and Don'ts Brief (ACO/CS)

h. Safety brief (CNRMC/Cl06)

i. Lessons Learned brief (LLC Lead/Facilitator)

j. RMMCO brief (RMMCO)

k. HAB brief (HAB)

l. PERL brief (PM/Facilitator)

m. Work Certification brief (ITE)

n. Technical Authority brief (PSE)

o. Total Ships Readiness Assessment (TSRA) brief

p. Corrosion Control/Work Specification brief (TYCOM)

q. Develop First 100hr Plan (Facilitator)

r. Review RTS Risk Assessment message (PM)

s. Conduct WPER (LMA)

t. Return of Critical Spares Brief (Navy Property Administrator/PM)

4. Deliverables

a. First 100 - Hour Plan

b. End of Event Report

c. Updated Action Items

d. Reviewed, updated and revised Risk Cards

e. Updated PERL

Schedule Model Review: An LMA-led event, SMR is a review of the IPS (in its current state) and thorough discussion of any predicted challenges, constraints, schedule efficiencies, etc. The SMR will begin at A-59, or on first business day following the IPTD WPER. The contractor shall discuss the schedule in sufficient detail to support understanding of time and space constraints, critical and controlling path work, and items requiring integration. The anticipated duration of this meeting will vary depending on work package scope, but notionally between 2-6 days. The agenda should not be for full days, allowing time for both formal large-group discussions, smaller follow-on discussions, and for individuals to reach back to their parent organizations to resolve any questions or issues that may arise during the more formal meeting hours.

The primary purpose of the SMR is to conduct a thorough discussion of any predicted challenges, constraints, etc., and to establish working relationships and encourage collaboration among all execution stakeholders. This should include a review of assumptions included in the schedule development for accuracy and group understanding, to aid in resolving conflicts and discussion of issues identified during the meeting until group feels a feasible solution is in the works or a follow-on meeting is scheduled

The LMA is responsible for:

· Determining the SMR dates, meeting duration, and agenda

· Arranging meeting logistics (to include, but not limited to: sending meeting invitations, distributing advance materials, and securing a venue). Venue should be of sufficient size to accommodate a minimum expected number of participants based on ship class, as outlined in the table below:

· Providing all required information, references, and visual aids needed to facilitate the SMR discussions, as outlined below.

· Facilitating the meeting and updating the schedule as needed to ensure smooth integration of the various work items

1. Required Participants:

a. LMA Management Team

b. Government Project Management Team

c. Key LMA Subcontractors

d. Trade personnel (as required)

e. AIT OSIC

f. Intermediate Maintenance Facility (IMF) Ship’s Superintendent

g. Ship’s Force (Commanding Officer or Executive Officer (optional), one representative from each department, and Ship’s Maintenance Officer)

h. Other government work representatives (e.g. FIFO/IDIQ), if available

The NSA will provide contact information for government employees as needed.

2. Topics of Discussion:

a. LMA presentation of the current version of the IPS for review. The IPS review should be in sufficient detail to support understanding of time and space constraints for all activities. Ensure all contractor and government work is discussed.

b. Discussion of precedent requirements for critical path or controlling work items.

c. Time phased review of impacted spaces on the IPS, regardless of the entity performing the work, to identify and resolve any potential work conflicts.

d. Discussion of preliminary lists of PCPs, access cuts, and required Open and Inspect reports

e. Material delivery impacts to schedule

3. Deliverables (submitted 1 week post-SMR via CFR):

a. Meeting minutes, to include schedule changes discussed

b. List of action items with responsible parties and due dates

USS RAMAGE (DDG 61) N00024-23-R-4417 6