USM SSP 27_002 SEASONDE ANTENNA REPAIR.pdf

USM SSP 27_002 Notice of Proposed Sole Source Purchase of SeaSonde Antenna Repair.

http://www.ms.gov/dfa/contract_bid_search/Bid

RFx: 3150006944

Comments/objections will be received as required per Section 31-7-13 (C) of the Mississippi Code until

8:00 a.m. (Central Time) on August 13, 2026.

Any person or entity that objects and proposes that the commodity listed is not sole source and can be provided by another person or entity shall submit a written notice to:

Jacob Cochran

Director of Procurement & Contracts 118 College Dr. Box 5003 Hattiesburg, MS 39406 bids@usm.edu

Phone: 601-266-4131

Subject Line must read "Sole Source Objection USM SSP 27_002"

The notice shall contain a detailed explanation of why the commodity is not a sole source procurement.

Appropriate documentation shall also be submitted if applicable.

If after a review of the submitted notice and documents, USM determines that the commodity in the proposed sole source request can be provided by another person or entity, then USM will withdraw the sole source request publication from the procurement portal website and submit the procurement of the commodity to an advertised competitive bid or selection process.

If USM determines after review that there is only one (1) source for the required commodity, then USM will appeal to the Public Procurement Review Board. USM will have the burden of proving that the commodity is only provided by one (1) source.

Run Dates: 7/27, 8/3

The University of Southern Mississippi

Notice of Proposed Sole Source Purchase

SSP 27_002

The University of Southern Mississippi anticipates purchasing the item(s) listed below as a sole source purchase. Anyone objecting to this purchase shall follow the procedures outlined below.

1. Description of the commodity that USM is seeking to procure to repair the antenna system:

Loopstick Antenna Board (25MHz)

Dome Antenna Top Cover

Delrin Outer Flange set for Dome Antenna

Antenna Holder Backing Ring

(2) 25 MHz T/R Dome Antenna Whip 8 ft (25MHz)

2. What efforts were made by the Agency to determine that the proposed provider is the only entity that can provide the commodity needed?

The SeaSonde Combined Transmit-Receive Antenna (or separated SeaSonde

Transmit Antenna and Receive Antenna pair) supplied as part of each SeaSonde

Radar Unit is specially designed to be compatible with SeaSonde electronics and automated diagnostic software. Replacement and use of any other transmit and/or receive antenna that is not constructed and tuned identical to that supplied by

CODAR Ocean Sensors will produce different measured values in automated monitoring and diagnostics functions that render those measurements useless in the course of ongoing system monitoring and maintenance. This would also impair the integrity of the radar system and remove its capability for automated diagnostics, and may even cause damage to the electronics. It is therefore important for the SeaSonde Radar Unit system integrity that any required replacement part be guaranteed compatible which can only be purchased from

CODAR Ocean Sensors, Ltd.

3. What efforts were made to ensure the best possible price for the commodity was obtained?

USM currently operates eight CODAR stations along the Gulf Coast; Destin, Florida, Orange Beach, AL, Singing River, MS, Gulfport, MS, Pass Christian, MS, Waveland, MS, Southwest Pass of the Mississippi River, LA and Port

Fourchon, LA. All of the stations currently are operating with equipment from

CODAR Ocean Sensors. The original purchases for six of these sensors were sent to bid and the only bidder was CODAR Ocean Sensors. The other two stations were purchased by Fugro from CODAR Ocean Sensors and Fugro is in the process of donating those stations to USM.

4. Why is the commodity the only one that can meet the needs to the Agency?

The commodities requested are parts of the CODAR station which were damaged by lightening. This request is for the replacement of those specific parts that were damaged.

5. Why is the amount expended for the commodity reasonable?

The cost of the required items is $19,519 and the prices are consistent based on previous sole sourced equipment from CODAR Ocean Sensors. This is a reasonable amount to spend for these specialized items.

Advertisement Schedule Date

1st scheduled 7/27/26

2nd scheduled 8/3/26

Any person or entity that objects and proposes that the commodity listed is not sole source and can be provided by another person or entity shall submit a written notice by August 13, 2026, 8:00 AM CST, to:

Jacob Cochran

Director of Procurement & Contracts

Jacob.Cochran@usm.edu

Subject Line must read "Sole Source Objection 27_XXX "

The notice shall contain a detailed explanation of why the commodity is not a sole source procurement. Appropriate documentation shall also be submitted if applicable.

If after a review of the submitted notice and documents, USM determines that the commodity in the proposed sole source request can be provided by another person or entity, then USM will withdraw the sole source request publication from the procurement portal website and submit the procurement of the commodity to an advertised competitive bid or selection process.

If USM determines after review that there is only one (1) source for the required commodity, then

USM will appeal to the Public Procurement Review Board. USM will have the burden of proving that the commodity is only provided by one (1) source.