Used_Oil_Recycling_Specs_final.pdf_VERSION2.pdf

Recycling of Used Motor Oil

I. OBJECTIVE

The Tennessee Department of Transporta�on (TDOT) is solici�ng bids to establish a five-year agreement with a single contractor for the recycling of used motor oil from TDOT facili�es statewide. The selected contractor will be responsible for the proper removal, transport, and recycling of used motor oil in compliance with all applicable regula�ons and as detailed in the scope of work below.

II. CONTRACTOR RESPONSIBILITIES

The Contractor shall:

A. Comply with all applicable federal, state, and local regula�ons.

B. Possess and maintain required oil permit.

C. Maintain a valid cer�ficate of insurance and state transpor�ng permit(s).

D. Provide completed manifest documents at the pickup site at the �me of oil collec�on.

• Net quan��es shall be determined a�er each container is fully drained.

• A TDOT representa�ve must be present during the service and shall verify all quan��es.

E. Transport and recycle oil in accordance with all EPA regula�ons.

F. Provide and maintain all personnel, equipment, and facili�es necessary to perform the removal, transport, and recycling of used motor oil as described in this scope of work. This includes ensuring the availability of adequate resources to respond to any con�ngencies or service disrup�ons that may arise during the performance of the contract.

G. The Contractor may reject any oil that contains more than 10% water or any halogens (e.g., chlorinated solvents or fluorine exceeding 1,000 parts per million). It is the Contractor’s responsibility to verify the condi�on of the oil at the �me of pickup. If the Contractor chooses to accept contaminated oil, TDOT shall not be held liable for any associated costs, penal�es, or disposal requirements, nor shall TDOT be required to accept return of the material.

a. If the Contractor iden�fies contaminated oil, they must provide documented proof of the contamina�on to TDOT at the �me of rejec�on. Once verified, TDOT will arrange for alterna�ve disposal of the oil. A�er disposal is complete, the Contractor shall resume responsibility for oil pickup at the designated loca�on.

H. The Contractor shall submit a price per gallon of used oil collected, with separate pricing for each region (Regions I–IV as listed in Sec�on IV). The price must be all-inclusive, covering all associated costs such as labor, equipment, transporta�on, trip charges, and fees. No addi�onal charges shall be allowed. The pricing submited in response to the solicita�on shall become the contract rate upon award.

III. PAYMENT

Invoices shall be sent to the site address from which the used oil is picked up. Pickup sites are listed by region in Sec�on IV.

IV. PICKUP LOCATIONS

Used motor oil shall be collected from the following TDOT facili�es, organized by region. Each site includes tank capacity and a designated contact person.

Region I – Item 1000112604

1.) 1035 Maintenance Lane, Knoxville, TN 37901 – Two 2,500-gallon tanks Contact: David Leake – (865) 594-2697

2.) 3213 North Roane St., Johnson City, TN 37601 – 500-gallon tank Contact: Jason Farmer – (423) 282-0651

3.) 1825 State St., Morristown, TN 37814 – 500-gallon tank Contact: Tim Heffron – (423) 587-7026

4.) 1050 Cosby Hwy., Newport, TN 37821 – 600-gallon tank Contact: Jimmy Sauceman – (423) 623-1227

5.) 2841 Gen. W S�ner Hwy., LaFollete, TN 37766 – 500-gallon tank Contact: David Pace – (423) 566-3106

6.) 1951 South Roan St., Harriman, TN 37748 – 500-gallon tank Contact: Todd Sexton – (865) 882-3618

Region II – Item 1000112605

1.) 7492 Volkswagen Drive, Chatanooga, TN 37416 – 500-gallon tank Contact: Lonnie Hinkle – (423) 510-1260

2.) 17181 Rankin Drive, Dunlap, TN 37327 – 550-gallon tank Contact: James Turner – (423) 598-0878

3.) 2472 Hwy. 127 South, Crossville, TN 38572 – 500-gallon tank Contact: Daniel Taylor – (931) 707-2547

4.) 491 Ferrell Drive, Cookeville, TN 38506 – 500-gallon tank Contact: Seth Clinard – (931) 265-2515

5.) 1208 East Carroll Hwy., Tullahoma, TN 37388 – 600-gallon tank Contact: Joshua Sensat – (931) 242-5351

Region III – Item 1000112606

1.) 6601 Centennial Blvd., Nashville, TN 37243 – 5,000-gallon tank Contact: Randy Maness – (731) 747-5014

2.) 1215 Hartsville Hwy., Galla�n, TN 37066 – 1,000-gallon tank Contact: Bryan Todd – (615) 924-7294

3.) 1918 Wilma Rudolph Blvd., Clarksville, TN 37040 – 600-gallon tank Contact: Jeremy Perry – (931) 213-4015

4.) 2099 Fayeteville Hwy., Belfast, TN 37019 – 600-gallon tank Contact: Jacob Sargent – (931) 272-7355

5.) 10241 Hwy. 70 East, McEwen, TN 37101 – 600-gallon tank Contact: Wayne Wilborn – (615) 339-7671

6.) 1213 North Locust, Lawrenceburg, TN 38464 – 500-gallon tank Contact: Brad Staggs – (931) 797-0979

Region IV – Item 1000112607

1.) 200 Benchmark Place, Jackson, TN 38301 – 600-gallon tank Contact: Josh Waller – (731) 935-0265

2.) 11118 Hwy. 211 North, Newbern, TN 38059 – 1,000-gallon tank Contact: Aus�n Edwards – (731) 234-4893

3.) 4239 Main Street, Bethel Springs, TN 38315 – 600-gallon tank Contact: Brannon White – (731) 343-8797

4.) 12077 Hwy. 70, Arlington, TN 38002 – 1,000-gallon tank Contact: Jonathon Joyner – (901) 483-0316

5.) 15600 North Highland Dr., McKenzie, TN 38201 – 1,000-gallon tank Contact: John Michie – (731) 394-7939

V. PICKUP TIMING

Each TDOT loca�on will no�fy the Contractor when used oil is ready for pickup. The Contractor shall respond and complete the pickup within five (5) business days of no�fica�on. TDOT shall not request a pickup unless the tank is at least 80% full.

The Contractor may, at their discre�on, consolidate pickups from mul�ple TDOT loca�ons or other contractor-serviced loca�ons, provided that they no�fy and coordinate with each TDOT loca�on’s designated point of contact in advance to ensure site access and scheduling alignment.