40100_-_Used_Motor_Oil_Recycling.pdf
PDF 59 KB Posted
- Attached to
- Used Motor Oil Recycling
- Solicitation number
- Event 40100-13766
- Issued by
- Davidson County, Tennessee
About this file
Used Motor Oil Recycling Services - Tennessee Department of Transportation
This is a Request for Quote (RFx) solicitation issued by the Tennessee Department of Transportation to establish a contract for used motor oil recycling services. The procurement is divided into four regional service areas with the following quantities: Region I requires 57,000 gallons, Region II requires 27,500 gallons, Region III requires 42,500 gallons, and Region IV requires 21,000 gallons, for a total of 148,000 gallons. The bid period opens November 12, 2025 at 2:00 PM CST and closes December 12, 2025 at 2:00 PM CST. All services are to be delivered to Property Services Management, 505 Deaderick Street, Nashville, Tennessee 37243, with a due date of December 15, 2025. No site visits or bidders' conferences are mentioned in the solicitation documents. All questions and comments must be submitted in accordance with Terms & Conditions 1.3.
Bidders must provide unit pricing for each of the four regional lines, with each region weighted equally at 25% for evaluation purposes. Respondents are required to submit documentation of valid Used Oil Management Permits, EPA ID numbers for hazardous waste transportation, and Tennessee Department of Environment and Conservation hazardous waste certifications. All bids must be submitted in U.S. Dollars through the EDISON Supplier Portal. Bidders must certify compliance with state procurement regulations, non-discrimination policies, and the Iran Divestment Act. Bidders with any history of debarment, fraud convictions, criminal charges, or terminated public contracts within the past three years must disclose this information. Documentation of sales and use tax registration with the Tennessee Department of Revenue is required, unless exemption documentation is provided.
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Event Description The Tennessee Department of Transportation is soliciting bids to establish a contract to provide services as described in this event.
All questions and comments are due in accordance with Terms & Conditions 1.3.
Specifications and terms & conditions are attached.
Procurement Contact:
Josh Polk Joshua.Polk@tn.gov 615-360-4460
READ THE ENTIRE BID, including the Event Details, Specifications, and Terms and Conditions and any other attachments.
If the Review and bid on this event link included in the e-mail notification does not work, please go to http://www.edison.tn.gov/ and click the link to the Supplier Portal Home Page. Log in with your vendor ID and password in order to search bid opportunities.
NOTE: Internet Explorer and Firefox are the recommended browsers to access the Supplier Portal and bid on events. Google Chrome is not supported and should not be used. Need help with EDISON?
Call the Edison HELP Desk at 866-376-0104 or 615-741-4357
Please do not wait until the last day to POST YOUR BID. The Edison system will sign you out after 30 minutes of inactivity. Your password expires EVERY 90 DAYS. It is the responsibility of the Edison User (bidder/vendor) to maintain their own profile information (Email address, phone numbers, address or contacts) and to continue to keep it current by logging into the Supplier Portal and making changes as needed.
Supplier Portal link: http://www.edison.tn.gov (Maintain supplier information)
Central Procurement Office Website: https://www.tn.gov/generalservices/procurement
The website is constantly being updated with information to assist the agencies and vendors; you are encouraged to visit the website frequently.
General Questions Question UOM Best Worst Weighting Response Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption.
Required: Yes Mandatory Response:No
Event Details
Bidder: PUBLIC EVENT DETAILS
Submit To: Transportation Call for Shipping Information United States
Contact: Joshua Polk Phone: 615/360-4460 Email: Joshua.Polk@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013766 Sell RFx 1 Event Round Version 1 1 Event Name 40100 - Used Motor Oil Recycling Start Time Finish Time
11/12/2025 14:00:00 CST 12/12/2025 14:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Question UOM Best Worst Weighting Response
Please list the following information:
List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website
Required: Yes Mandatory Response:No
Response Comments
Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details:
(a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency;
(b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed above; and
(d) has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default. 0%
Required: Yes Mandatory Response:No
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Transportation Call for Shipping Information United States
Contact: Joshua Polk Phone: 615/360-4460 Email: Joshua.Polk@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013766 Sell RFx 2 Event Round Version 1 1 Event Name 40100 - Used Motor Oil Recycling Start Time Finish Time
11/12/2025 14:00:00 CST 12/12/2025 14:00:00 CST
Response Comments
The Respondent affirms the following statement, as required by the Iran Divestment Act Tenn. Code Ann. § 12-12-111: "By submission of this response, each Respondent and each person signing on behalf of any Respondent certifies, and in the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each Respondent is not on the list created pursuant to Tenn. Code Ann.
§ 12-12-106." For reference purposes, the list is currently available online at:
https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/library-/public-information-li brary.html 0%
Required: Yes Mandatory Response:No
Response Comments
I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid.
IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud. Yes 100%
Required: Yes Mandatory Response:Yes
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Transportation Call for Shipping Information United States
Contact: Joshua Polk Phone: 615/360-4460 Email: Joshua.Polk@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013766 Sell RFx 3 Event Round Version 1 1 Event Name 40100 - Used Motor Oil Recycling Start Time Finish Time
11/12/2025 14:00:00 CST 12/12/2025 14:00:00 CST
In accordance with the Specifications, please attach a valid copy of your company's Used Oil Management Permit.
Required: Yes Mandatory Response:No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
In accordance with the Specifications, please attach a valid copy of your company's EPA ID number for transportation of used motor oil along with your Tennessee Department of Environment and Conservation certification for hazardous waste.
Required: Yes Mandatory Response:No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Transportation Call for Shipping Information United States
Contact: Joshua Polk Phone: 615/360-4460 Email: Joshua.Polk@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013766 Sell RFx 4 Event Round Version 1 1 Event Name 40100 - Used Motor Oil Recycling Start Time Finish Time
11/12/2025 14:00:00 CST 12/12/2025 14:00:00 CST
Line Details Line: 1 Item ID: 1000112604 Line Qty: 57000 UOM: Gallon Weighting: 25% Bid Qty: 57000 Required: Yes Reserve Price: No
Description: OIL RECYCLING SERVICE - REGION I
Question UOM Best Worst Weighting Response What is the unit price of this item? 100%
Required: No Mandatory Response: No
Response Comments
Line: 2 Item ID: 1000112605 Line Qty: 27500 UOM: Gallon Weighting: 25% Bid Qty: 27500 Required: Yes Reserve Price: No
Description: OIL RECYCLING SERVICE - REGION II.
Question UOM Best Worst Weighting Response What is the unit price of this item? 100%
Required: No Mandatory Response: No
Response Comments
Line: 3 Item ID: 1000112606 Line Qty: 42500 UOM: Gallon Weighting: 25% Bid Qty: 42500 Required: Yes Reserve Price: No
Description: OIL RECYCLING SERVICE - REGION III.
Question UOM Best Worst Weighting Response What is the unit price of this item? 100%
Required: No Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Transportation Call for Shipping Information United States
Contact: Joshua Polk Phone: 615/360-4460 Email: Joshua.Polk@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013766 Sell RFx 5 Event Round Version 1 1 Event Name 40100 - Used Motor Oil Recycling Start Time Finish Time
11/12/2025 14:00:00 CST 12/12/2025 14:00:00 CST
Line: 4 Item ID: 1000112607 Line Qty: 21000 UOM: Gallon Weighting: 25% Bid Qty: 21000 Required: Yes Reserve Price: No
Description: OIL RECYCLING SERVICE - REGION IV.
Question UOM Best Worst Weighting Response What is the unit price of this item? 100%
Required: No Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Transportation Call for Shipping Information United States
Contact: Joshua Polk Phone: 615/360-4460 Email: Joshua.Polk@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013766 Sell RFx 6 Event Round Version 1 1 Event Name 40100 - Used Motor Oil Recycling Start Time Finish Time
11/12/2025 14:00:00 CST 12/12/2025 14:00:00 CST
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Transportation Call for Shipping Information United States
Contact: Joshua Polk Phone: 615/360-4460 Email: Joshua.Polk@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013766 Sell RFx 7 Event Round Version 1 1 Event Name 40100 - Used Motor Oil Recycling Start Time Finish Time
11/12/2025 14:00:00 CST 12/12/2025 14:00:00 CST
Appendix A - Line Specifications Line: 1 Item ID: 1000112604 Line Qty: 57000 UOM: Gallon Weighting: 25% Description: OIL RECYCLING SERVICE - REGION I
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: PROPERTY SERVICES MANAGEMENT
505 DEADERICK STREET
NASHVILLE TN 37243
United States
Quantity: 57000 Due Date: 12/15/2025 Freight Terms:
Ship Via: Best Option Available
Line: 2 Item ID: 1000112605 Line Qty: 27500 UOM: Gallon Weighting: 25% Description: OIL RECYCLING SERVICE - REGION II.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: PROPERTY SERVICES MANAGEMENT
505 DEADERICK STREET
NASHVILLE TN 37243
United States
Quantity: 27500 Due Date: 12/15/2025 Freight Terms:
Ship Via: Best Option Available
Line: 3 Item ID: 1000112606 Line Qty: 42500 UOM: Gallon Weighting: 25% Description: OIL RECYCLING SERVICE - REGION III.
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Transportation Call for Shipping Information United States
Contact: Joshua Polk Phone: 615/360-4460 Email: Joshua.Polk@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013766 Sell RFx 8 Event Round Version 1 1 Event Name 40100 - Used Motor Oil Recycling Start Time Finish Time
11/12/2025 14:00:00 CST 12/12/2025 14:00:00 CST
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: PROPERTY SERVICES MANAGEMENT
505 DEADERICK STREET
NASHVILLE TN 37243
United States
Quantity: 42500 Due Date: 12/15/2025 Freight Terms:
Ship Via: Best Option Available
Line: 4 Item ID: 1000112607 Line Qty: 21000 UOM: Gallon Weighting: 25% Description: OIL RECYCLING SERVICE - REGION IV.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: PROPERTY SERVICES MANAGEMENT
505 DEADERICK STREET
NASHVILLE TN 37243
United States
Quantity: 21000 Due Date: 12/15/2025 Freight Terms:
Ship Via: Best Option Available
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Transportation Call for Shipping Information United States
Contact: Joshua Polk Phone: 615/360-4460 Email: Joshua.Polk@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013766 Sell RFx 9 Event Round Version 1 1 Event Name 40100 - Used Motor Oil Recycling Start Time Finish Time
11/12/2025 14:00:00 CST 12/12/2025 14:00:00 CST
Appendix B - Terms & Conditions
1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading.
2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal.
If the information will be submitted in writing please mail to the following address:
Department of Finance and Administration 312 Rosa L. Parks Ave.
21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243
3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination.
Last Updated: 08/30/2016
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Transportation Call for Shipping Information United States
Contact: Joshua Polk Phone: 615/360-4460 Email: Joshua.Polk@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013766 Sell RFx 10 Event Round Version 1 1 Event Name 40100 - Used Motor Oil Recycling Start Time Finish Time
11/12/2025 14:00:00 CST 12/12/2025 14:00:00 CST
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