Use of AMA.pdf

Guidelines for Use of the Mellon Aud – 2DC0718 1 5/5/23

GUIDELINES FOR USE OF THE ANDREW W. MELLON AUDITORIUM

Caterers and Equipment Suppliers:

• All equipment and decorations must be removed immediately following the event.

• The caterers are responsible for removal of all debris in the catering areas and must remove all garbage and bottles when they leave. The use of the Mellon Auditorium is not permitted.

• The Lessee is responsible for sweeping the venue at the end of event. The caterer must bring equipment, as there is no equipment available on site.

• All loading/unloading areas must be completely clean of all debris and trash at the conclusion of the event.

• No tape may be adhered to any floor or wall surfaces.

• All trucks must be screened, in accordance with the security requirements from the federal government’s Federal Protective Service (FPS), to being off-loaded at the Mellon Auditorium.

Contractors and Vendors, Sound, Lighting, and Stage:

• All contractors or service providers must have a copy of their current insurance certificate on file with the Lessee.

• No items may be hung from the ceiling of the auditorium or the beams above the ceiling. (i.e., truss, banners, and lighting).

• No painting of décor may take place inside the premises or outside the entrances.

• Razor blades may not be used on the floor.

• Fountains are not permitted on the premises.

• Helium balloons are not permitted in the building.

• All foliage pots must have protective cork or felt bottoms adhered to them.

• All equipment and decorations must be removed immediately following the event.

• The floor must be protected beneath any staging.

• The Mellon Auditorium does not have a loading dock and equipment must be loaded in/out through the side doors. Trucks must be unloaded as quickly as possible and then moved offsite.

Electricity:

• All cable lines suspended must be free of the building and are permitted only when dropped from cantilevered pipe and are free of the structure. All cables placed on the floor must be covered with cable ramps as they are installed.

• All sound, light, and power service must be installed in compliance with existing District of

Columbia code.

• Generators must be placed at least 50 feet from any entrance to EPA East and West.

Guidelines for Use of the Mellon Aud – 2DC0718 2 5/5/23

Grounding rods may not be used.

Tenting:

• Tents are only allowed on the east side of the building.

• The tent should be at a minimum width equal to the width of the opening created by the square columns located on either side of the exit discharge.

• The method used to secure the tent (i.e., water barrels) should remain in line with the square columns so as not to project outside the columns and obstruct any other portion of the stairs.

• The tent should not obstruct the sidewalk.

• The tent must be secured without drilling into or in any way damaging the cobblestone.

• Appropriate EXIT signage and Fire Extinguishers must be in the tent prior to caterer move-in.

• All DC and Federal Regulations must be followed.

Load In and Load Out Process:

In general, it is recommended that the vendor provide an Installation Plan that can be reviewed in advance to ensure precautions are being taken.

The following precautions shall be taken during the load in and load out process:

• Exterior stair and railing shall be protected.

• Doors and surrounding finishes shall be protected from impact and abrasions

• Flooring shall be protected from rolling carts and all equipment being moved across floors.

• Stone column bases shall be protected that are in the equipment travel path.

• Extreme caution shall be taken when heavy carts and equipment are being moved across all wood and stone flooring.

• Vendors shall provide a protection plan for cabling that is placed across finishes, such as stone, column bases at the stage and other decorative finishes.