Amendment Number 1 Mellon Aud RFP 2DC0718 FINAL 6-12-23.pdf

RECEIPT OF RLP No. 2DC0718 AMENDMENT No. 1 IS HEREBY ACKNOWLEDGED

RESPONDENT’S SIGNATURE

RESPONDENT’S PRINTED NAME

DATE

Amendment No. 1 – RFP2DC0718 1 June 12, 2023

GSA Public Buildings Service

June 12, 2023

AMENDMENT NUMBER 1

to GSA Request For Proposals No. 2DC0718

Mellon Auditorium, Washington, D.C.

No. 2DC0718

The following items of the subject RFP have been amended as follows:

I. PART 4.01 2. General Instructions - is hereby amended as follows:

2. The following schedule represents the anticipated timeline for the award. The schedule may be altered, as may be determined by GSA.

The estimated schedule is amended as follows:

RFP Posted in SAM.gov - May 5, 2023 Pre-Submission Walk Through - May 24, 2023 Proposal Due Date - June 30, 2023*

Review of Proposals/Interviews - July 20, 2023 Award of Proposal - August 11, 2023

Occupancy - August 28, 2023

*See PART 4.04 3. A. 2.)

II. PART 4.04 13. INSTRUCTIONS FOR SUBMISSION – is hereby amended as follows:

13. Competitive Range

Amendment No. 1 – RFP2DC0718 2 June 12, 2023

A competitive range will be established by the Contracting Officer based on those Respondent offers, both in meeting the event management minimum requirements and deemed as being technically acceptable, that will permit for an efficient competition representing the highest Annual Minimum Rental Amount, but not more than seven (7) Respondents.

III. PART 2.05 - LEASE DESCRIPTION - is hereby amended as follows:

g). In accordance with GSA Building management requirements and as will be stated in the Lease:

“Lessee shall, except as otherwise specified herein and except for damages resulting from the act or negligence of the Lessor, his agents, or employees, maintain in good repair and tenantable condition the demised premises, including the building and any and all equipment, fixtures, and appurtenances, whether severable or nonseverable, furnished by the Lessor under this Lease. Lessee must secure an Operations and Maintenance (O&M) contract for their leased or demised premises and shall provide a copy of such contract to GSA. Lessee shall be responsible for the all cleaning of the leased or demised premises, including janitorial cleaning.”

IV. PART 4.04 5. Explanations and Interpretations of RFP – is hereby amended as follows:

5. The following replies are in response to questions put in writing that have asked about the RFP, including others that are seeking either an explanation, interpretation and/or additional information.

MELLON AUD RFP 2DC0718

U.S. GSA - NCR Response to Submitted Questions

● The building is well maintained per code.

● Lessee shall maintain in good repair and tenantable condition the leased premises, while the government takes care of the rest of the building, except for repairs and damages caused by the negligence of the Lessee, their vendors, visitors, etc. Lessee takes care of the floor, such as cleaning, maintaining and protection, as may be required.

● Any repairs will be coordinated with the Lessee in advance of any planned work to the building and its base building mechanical systems, as may be required, unless an emergency situation occurs.

● Meeting ADA and ABAAS requirements is required for ALL federal government buildings.

● CAD drawings will be made available to the Lessee after Lease award.

Amendment No. 1 – RFP2DC0718 3 June 12, 2023

● The GSA Building management and/or the GSA’s NCR Historic Preservation Office shall coordinate any such mandatory inspections of the building in advance, in coordination with the Leese (and through their calendar of events).

● The Basement Level is accessible and contains a coat room and a restroom.

There are elevators to the lower level.

● Floor load capacity is to be determined.

● Lessee shall communicate and coordinate anything associated with the building work to GSA Building management and the GSA’ NCR Historic Preservation Office prior to commencing any such related activities.

● Security must be coordinated in advance with the Federal Protection Service and truck screening through GSA prior to the start of any event. GSA Building management noting additionally that private security will also be required.

● Lessee is solely responsible for any taxes assessed on its leasehold interest, along with any other applicable taxes.

● There are no CAM (Common Area Maintenance) charges.

● Building’s operating hours (e.g. HVAC) - Preliminarily they are 6:00 am - 6:00 pm, M-F.

● Noise levels – Sound produced within the leased premises shall not be audible beyond the confines of the leased premises and shall not interfere with Governmental works and operations. Lessee shall be required to notify EPA of events and the hours of any of the events, during government work hours.

● Alcohol is permitted at the building for scheduled events – According to GSA policy, permission must be acquired from the RC, however permission for Mellon Auditorium has been granted.

● Lessee must coordinate television and filming through the GSA NCR’s Outleasing Office.

● Percentage of gross sales is effective once the Annual Minimum Rental amount has been reached for the year. Thereafter, this percentage of gross sales will be due monthly, 10 days past the end of the prior month.

● Need to confirm with GSA Building management for each event regarding any required permits. Tickets cannot be sold on-site. However, will call is permitted on-site.

● The number of annual events held at the Mellon Auditorium was approximately 100 per year during the years 2015 – 2019.

● The busiest seasons for this venue are Spring and Fall.

● No sign, advertising, notice, or other lettering shall be exhibited, inscribed, painted or affixed on or about any part of the leased premises.

● GSA has no affiliation with the website www.mellonauditorium.com, nor has it granted any present authorization to any entity to operate the website.

● Restrictions on advertising - The vendor or customer can advertise on their website.

● Regarding any planned improvements to this Historic Landmark Building, a calendar of scheduled/unscheduled will be needed to access for proper advance planning of any such work. All efforts will be communicated with the Lessee toward minimizing any planned work, unless required otherwise, such as in an emergency situation. Any extended period of time for such work will need to be discussed between the Lessee and the Contracting Officer concerning any potential loss of rental days.

Amendment No. 1 – RFP2DC0718 4 June 12, 2023

● The Lease shall commence upon the latter of Lease award or at substantial completion of the current work under way.

● The Lessee solely dictates the fees for use of the venue.

● GSA does not require any preferred vendors list.

● The Lessee shall be responsible for cleaning the stone, in accordance with building treatment standards that will be provided once the construction work has been completed.

● Tents will be allowed on the Eastside of the building – See the ‘Guidelines For Use of the Andrew W. Mellon Auditorium’ for details.

● Load in and Load out – See the ‘Guidelines For Use of the Andrew W.

Mellon Auditorium’ for details. Additionally work with GSA’s Building management on which side of the building will be used for each event.

● Sample program copies – approximately a half-a-dozen copies is good enough to get a sense of the caliber and quality in the marketing of these event management companies. Hard copies can be scanned. Run-of-show can also be submitted.

● No events can be booked until the latter of Lease award or at substantial completion of the current renovation work being done at the building.

● Security Deposit – Two-twelfths of Annual Minimum Rental amount, as Earnest Money Deposit [one-half for first month’s rent and the other half to be held as a security deposit]. This shall be due the latter of at Lease award or upon substantial completion of the current renovation work.

● There will be no financial information given from prior sales held at the Mellon Auditorium.

● There are presently 4 pre-scheduled events (3 this Fall* and 1 in the summer of 2024) slated for use at the Mellon Aud. More information to be provided to the Lessee shortly after the Lease Award.

* There is only one pre-scheduled that shall be at no charge. This particular event will have the Lessee’s rent abated for this day.

● In discussions with GSA Building management, the Lessee shall be required to contract out for the Leased Premise’s Operation & Maintenance (with the exception of building owned equipment) plus the cleaning of the space, including the restroom(s).

● Any events beyond the building’s standard operating hours [6:00 am to 6:00 pm, M-F], the Lessee shall pay as additional rent any required overtime (OT) HVAC programming that may be needed. Such rate will be made a part of the Lease.

● There shall be no list of companies present at the Pre-Submission Walk Through provided.

● A copy of the Lease agreement shall be provided to the apparent successful Respondent.

● Regarding the number of days annually that are lost to repairs/renovations/unexpected closures, there is no data. However, projects can go up to one year in concurrence with operational space.

Effort is to try to work around open times on the calendar.

● The only employees that have access to the coat room and bathrooms from EPA’s space is Building Management and Security, employees do not have access to that area.

Amendment No. 1 – RFP2DC0718 5 June 12, 2023

● The Lessee can contract with their own internet service provider for use at the building.

● The GSA Building management, along with FPS security, are the final decision makers about building access during a public emergency, such as due to protests, lockdowns, riots, etc.