USCGC SPAR Evaluation Factors and Basis for Award.docx

Evaluation—Commercial Products and Commercial Services (Deviation Date)

(a) The Government intends to award one (1) firm-fixed price (FFP) contract award resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation offers the best value to the Government using the Lowest Price Technically Acceptable (LPTA) approach. The following factors shall be used to evaluate offers:

- Factor 1 – Technical Capability

Offerors shall demonstrate an understanding of the requirements as described in the specification and shall include sufficient documentation to provide evidence of that understanding, to include written summary and confirmation that items provided are in accordance with the specifications, drawings, photos, warranty information to meet the specifications and the RFQ.

The Government will evaluate the technical factor for technical acceptability ONLY, which includes: 1) meeting the minimum requirements of the specification. Any response that does not provide this information may be considered non-responsive and be removed from further consideration for award.

The following adjectival ratings will be assigned to the technical factor:

RATING DESCRIPTION:

Solicitation and specification.

Additionally,

(1) The Defense Priorities and Allocations System doesn’t apply to this procurement.

(2) Offerors shall submit quotes as follows –

Vendors shall submit an electronic copy of your firm’s quotation to Derek Lazaroff at Derek.W.Lazaroff2@uscg.mil no later than 18 SEPTEMBER 2026, at 2:00pm (EST). The contractor’s quote will remain valid for (30) days. All submissions shall include 70Z08526QICBT0065 in the subject line of the email. These submission instructions will also apply to any future correspondence, as applicable, in response to this solicitation.

NOTE: Any vendor who is interested in submitting a quote but cannot meet the required performance period is encouraged to submit a quote and propose an alternate performance period.

REQUIRED DOCUMENTS:

Each offeror shall furnish the information required by the solicitation, which includes:

1. SF1449 completed and signed with total proposal amount. The total proposal amount will include Definite line items and Option Line items. Any amendments associated with the solicitation must be signed as well.

2. Schedule of Supplies and Services:

a.) To be filled out with a cost associated for each Definite CLIN and Option(s) CLIN with an overall total submitted on an Excel spreadsheet.

3. Past Performance Documentation- (Attachment: Past Performance Questionnaire)

4. Small Business Self Certification for applicable set-aside (i.e. HUBZone, Small Business, SDVOSB, 8(a))

5. Welding Certifications and Procedures

6. Proof of Insurance (Statement of Coverage from current Insurance carrier)

7. SFLC STD SPEC 8634B CG Approved UNPLANNED DRYDOCK Certification, Travel Lift Certification or UNPLANNED DRYDOCK Cradle (if applicable) Certification

8. AMPP Senior Inspector, NACE Level 3 or QP-1 Certification.

9. Planning Document

10. SAM UEI (GSA provided 15-character (letters and numbers) identifier SAM.gov) and Tax Identification Number (TIN).

11. Proof of JCP Certification

NOTE:

13. In the event that the vendor providing the quote is OUTSIDE of 320 nautical miles / 368 statute miles) as determined by the government:

The contractor will include the following in their proposal:

1.) Planning document(s) (will include routes travelling, coordination made with city, state, federal transportation agencies) 2.) Foreseeable costs (Crane rental, transportation to and from the vendor’s facility and all applicable insurance) will be added to the pricing and will be an economic consideration for award.

PLEASE NOTE: QUOTES THAT DO NOT INCLUDE ALL REQUIRED DOCUMENTS MAY BE CONSIDERED INCOMPLETE AND MAY NOT BE CONSIDERED.

PERIOD OF PROFORMANCE DATES:

The PERIOD OF PROFORMANCE DATE is 28 SEPTEMBER 2026 TO 28 OCTOBER 2026.

ANTICIPATED AWARD DATE:

The contract is expected to be awarded on or about 23 SEPTEMBER 2026. Subject to the Availability of Funds. 70Z08526QICBT0065 USCGC SPAR (WLB 206) UNPLANNED DRYDOCK REPAIRS.

(xvi) Please email to request drawings referenced in specification. Please indicate where you would like the drawings sent in your email. Currently all drawings are being submitted via e-mail. Please provide a valid e-mail address. Requests for drawings shall be received no later than 11 SEPTEMBER 2026 at 2:00pm Eastern Standard Time.

Instructions to access information marked as Critical Technology

All interested vendors planning to submit proposals for 70Z08526QICBT0065 must register or be currently actively registered with the US Defense Logistics Agency in the Joint Certification Program (JCP) to gain access to USCG drawings.

REQUEST FOR DRAWINGS: The last day to request drawings regarding this solicitation is 11 SEPTEMBER 2026 2:00pm EST. After this date, further requests may not be accepted due to time constraints. To request drawings, contact the Contract Specialist. All requests should identify the solicitation number. Some references listed in the Specification, under "Consolidated List of References," are subject to Export Control limitations or have otherwise restricted distribution and have been deemed "limited access" and "export controlled" packages. In order to access these documents, vendors must be certified as a US or Canadian contractor by the Joint Certification Program (JCP) administered by the Defense Logistic Information Service (DLIS). Instructions and procedures for being certified by JCP can be found at https://www.dla.mil/HQ/LogisticsOperations/Services/JCP/. Only those vendors that have current certification by JCP will be able to be granted explicit access to these packages by the USCG.

Note: Once registration has been accomplished, please provide proof of registration to Derek Lazaroff email: Derek.W.Lazaroff2@uscg.mil, and that information will be forwarded to the CG’s Publication Production & Distribution Section Technical Information Management Branch (TIMB). Once TIMB confirm registration, there will be a PIN provided to Derek Lazaroff and issued to each of the vendor’s POC/s. This PIN will be used to access References found under the Spec/SOW, Consolidated List of References. To bid on this solicitation any contractor, wanting to submit a bid, MUST be registered with JCP to obtain the current configuration of the vessel (configurations have changed). Any contractor who is not registered in the JCP system and does NOT request drawings, the contractor’s proposal will not be accepted in accordance with the solicitation requirements. (CONTRACTORS MUST REQUEST DRAWINGS THROUGH THE CONTRACT SPECIALIST.) If current drawings are not requested the contractor’s proposal will not be accepted.

Any Contractor’s Requests for Clarifications shall be answered via amendment to the solicitation and shall be received no later than 14 SEPTEMBER 2026 at 2:00 p.m. Eastern Standard Time. The closing date and time for receipt of quote is 18 SEPTEMBER 2026 at 2:00 p.m. Eastern Standard Time. All quotes shall be submitted via email to Derek Lazaroff at Derek.W.Lazaroff2@uscg.mil. An offeror not able to submit their quote via email must notify the Contract Specialist via e-mail Derek.W.Lazaroff2@uscg.mil 48 hours prior to the closing date and time specified in this solicitation. The solicitation closing date and time will not be extended.

Offerors may contact Derek Lazaroff at Derek.W.Lazaroff2@uscg.mil for information regarding this solicitation.

- Factor 2 – Price

2.1 Vendor's price shall represent the best price in response to the RFQ. The price shall be evaluated to determine fairness and reasonableness. Vendors are required to provide prices for all CLINs in the Schedule of Supplies & Services (except for CLIN 0010, Growth-Materials).

Price Reasonableness Price analysis techniques may be used to further validate price reasonableness. If adequate price competition is not obtained or if price reasonableness cannot be determined using price analysis of Government obtained information, additional information will be required to support the proposed price.

2.2 TOTAL EVALUATED PRICE: The aggregate price determined by totaling the offer price for Definite Items, plus offer price for Option Items, plus foreseeable cost factors. Offeror's price shall represent the best price in response to the request for quotes. The price shall be evaluated to determine fairness and reasonableness.

Foreseeable cost factors: This work is to be performed within the continental United States, with a USCG provided transit distance no greater than 320 nautical miles /368 statute miles location other than boat’s homeport from the address of 1201 Minnesota Ave, Duluth, MN, 55802 as determined by the government:

MACKINAW’S primary missions are ice breaking and aids to navigation work on the Great Lakes. Due to the transit time out of St. Lawrence Seaway and down the U.S. East Coast, an availability outside of the Great Lakes will further reduce the number of days away from homeport available for operations. Additionally, physical access to contractor facilities outside of Great Lakes is limited by seasonal openings of the Great Lakes and St. Lawrence Seaway.

2. Foreseeable costs (crew lodging, messing, rental vehicles, fuel, and authorized crew travel in accordance with the Joint Travel Regulations) will be added to the pricing and will be an economic consideration for award.”

In the event that the vendor providing the quote is OUTSIDE of 320 nautical miles /368 statute miles as determined by the government:

The contractor will include the following in their proposal:

a. Planning document(s) (will include routes travelling, coordination made with city, state, federal transportation agencies)

b. Foreseeable costs (Crane rental, transportation to and from the vendor’s facility and all applicable insurance) will be added to the pricing and will be an economic consideration for award. The offer will be evaluated to include foreseeable costs as follows:

(A) TRANSPORTATION COST:

(B) PER DIEM COST

(C) OPERATING COST:

Factor 3 - Past Performance

The Government will review the Vendor's Past Performance record in Contractor Performance Assessment Reporting System (CPARS) for those projects that are similar in nature, size and complexity as this requirement, performed or completed within the last five years. Contractor will provide three (3) awarded completed projects that are listed in CPARS for the Government to review.

In addition, the Government will also review responses to past performance questionnaires only if no record of past performance is available in CPARS.

Past Performance refers to the quality of recent project experience from the customer's perspective. The Offeror shall arrange for the reference customer point of contact for two projects to fill out the Past Performance Questionnaire included with this solicitation. Ensure the reference is clearly marked for the applicable Offeror when submitted. The Government will not release the questionnaire forms to the Offeror at any time, in order for the Government to solicit candid, unbiased responses and comments. These references must be relevant to the work which will be performed in this contract. Relevant work is defined as inspection, maintenance, repair/refit, testing, storage, and transportation services as detailed in the Specification. References must be recent within the past three (3) years.

The Government will evaluate each of the CPARs records provided by the contractor or in lieu of CPARs record, each PPQ submitted by their customer. CPARs or PPQ ratings of “Satisfactory” or higher will be considered acceptable. CPARs or PPQ ratings below “Satisfactory” will be considered unacceptable.

The following adjectival ratings will be assigned to the Past Performance:

RATING DESCRIPTION:

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.