USCG Air Station Atlantic City_Boiler Room Repairs_SOW.pdf

SCOPE OF WORK

1. GENERAL REQUIREMENTS: The work consists of providing all labor, materials, and equipment as required to repair/replace components in mechanical room located at USCG Air Station Atlantic City, Egg Harbor Township, NJ 08234.

2. COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK: Upon acceptance the contractor shall commence work NLT thirty (30) days after notice to proceed.

Performance period thirty (30) days.

3. SCOPE OF WORK:

1. Summary: The contractor shall provide all labor, transportation, and supervision necessary to perform the work as described herein. All work shall be conducted per this scope of work and all applicable federal, state, and local laws, regulations, codes and directives. This summary is not all-inclusive and delineates only those work items deemed as major to the contract. Additional work items not listed below, though necessary to attain the completed project, shall be included in the contract. Contractor is responsible for verifying all estimated quantities.

2. Contractor shall provide SDS and TDS of all products to be used for USCG review.

Contractor is required to provide product submittals where specified in this scope of work.

3. Warranty: Contractor shall provide a one-year warranty for all workmanship and equipment.

Base Bid: Major work items include Servicing two (2) AO Smith condensing boilers, replacing two (2) Slant-Finn modular boilers and rebuilding three (3) Armstrong pumps.

4. AO Smith

1. The contractor shall replace two (2) (3/4”FVX-3C 125psi), 2 filters, clean fans, and service units in accordance with manufacturers guidelines and reset service indicators.

5. Slant-Finn modular boilers

1. Replace two (2) modular boilers units (#2&#3). Disconnect all piping, exhaust and electrical connections.

2. Install two (2) new modular boilers (same brand and model as the two (2) removed) in the same location where units (#2&#3) were removed. Reconnect all piping, exhaust flue and electrical connections. Test units for all leaks and safety system operations.

6. Armstrong pump. Rebuild 3 (4030-3x2x10-4P-4HP) pumps.

7. Remove and rebuild one (1) ea HW and two (2) ea CW circulation pumps.

8. Remove insulation from CW circulation pumps and replace in kind. Pumps shall be rebuilt using seals compatible with 20-50% propenyl glycol. Replace bearings. When reinstalling motor to ensure proper motor pump alignment.

9. Replace two (2) temperature (well type) temp range 30-240 F degrees and two (2) pressure gauges0-100psi for both system

10. USCG currently uses Aqua Treat 609-707-8694 (Fred Mellon) for filling, testing and maintaining proper Glycol standards.

4. SITE VISIT: All bidders are strongly encouraged to visit the site field to verify any/all quantities before submitting bids. Interested parties shall make arrangements for a site visit per solicitation instructions

5. DESIGNATED CONTRACTING OFFICER’S QA EVALUATOR (QAE)

REPRESENTATIVE: The designated contracting officer’s QAE representative and Point of Contact for this project is Jim Smith.

6. CONDITIONS AFFECTING THE WORK: The Offeror should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.

7. AFTER AWARD OF THE CONTRACT: The contractor must immediately notify the contracting officer’s QAE representative of his intended start date. The work shall be done in accordance with the specification.

8. ORAL MODIFICATION: No oral statement of any person other than the contracting officer shall in any manner or degree, modify or otherwise affect the terms of this contract.

9. WORKMANSHIP: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer.

10. PERMITS: The contractor shall without additional expense to the government, obtain all appointments, licenses, and permits required for the prosecution of the work. The contractor shall comply with all applicable federal, state and local laws.

11. CLEAN UP: All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.

12. WORK OUTSIDE REGULAR HOURS: If the contractor desires to carry on work on Saturday, Sunday, holidays or outside the station’s regular hours, he may submit his request in writing to the Contracting Officer’s QAE Representative for approval consideration. The contractor shall allow ample time to enable satisfactory arrangements to be made by the government to inspect the work in progress.

13. UPON COMPLETION OF WORK: Contact the Contracting Officer QAE Representative to arrange for inspection/acceptance of work.

14. IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES: The contractor shall provide a detailed list of all employees to the QAE Representative five (5) days prior to commencing work. The employee list shall contain the employee’s full name, date and place of birth, current address and last four (4) of SSN. All employees must have a valid Real ID or passport. The Air Station Atlantic City Security Officer will be given a copy of the employee list and a pass will be issued for entry. Each contractor provided vehicle or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair.

15. SAFETY REQUIREMENTS:

1. Responsibilities:

a. All contractors working at Air Station Atlantic City shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series) and 29 CFR 1926 (series). Contractor written safety programs shall be reviewed by the Air Station Safety Officer prior to starting work.

b. There shall be NO SMOKING in any building on the Air Station Grounds. A designated smoking area has been established and shall be the only area utilized for smoking purposes.

c. Contractor shall provide all required safety equipment needed to complete the job, to include safety glasses, rubber gloves, etc. Material Safety Data Sheets for all chemicals utilized shall be provided to the contract upon award. Contractor shall ensure that appropriate clothing is worn by their employees while on Air Station Atlantic City grounds.

2. Rights:

a. Every employee working on Air Station Atlantic City grounds has the right to a safe and healthy work place. The contractor has the responsibility and right to stop unsafe work. QAE’s and the Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.

16. ENVIRONMENTAL PROTECTION REQUIREMENTS:

a. All contractors working on Air Station Atlantic City shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40 CFR (series). Contractor written environmental management and pollution prevention programs shall be reviewed by the Environmental Protection Specialist, Timothy Anderson

b. Written notification must be provided to the Environmental Protection Specialist of any activity that could potentially cause a permit violation on Air Station Atlantic City. Some examples of qualifying activities are: any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

c. Copies of the following must be provided to the Environmental Protection Specialist prior to starting work in affected areas: Material Safety Data Sheets, permits, and notices of intent.

d. Hazardous materials used by a contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state, and local guidelines.