Questions and Answers .xlsx
XLSX spreadsheet 27 KB Posted
- Solicitation number
- 70Z08426QDL950033
About this file
This is a Questions and Answers document for USCG Air Station Atlantic City Boiler Room Repairs (Solicitation 70Z08426QDL950033). The document provides clarifications on equipment specifications, contractor responsibilities, and project execution requirements for boiler and pump replacement work at the Coast Guard facility in Egg Harbor Township, New Jersey.
Equipment specifications include two Slant-Fin GG-375HES boilers (Serial G0005703) and two AO Smith VWH0500N-P condensing boilers (Serial 1914-114296669), along with three Armstrong 4030-3x2x10-4P-4HP pumps requiring rebuild only. The existing glycol system contains 1500 gallons at 40% concentration, and the contractor is responsible for all glycol-related work, though isolation valves permit minimal system drainage. Replacement boilers must be new factory units matching the existing brand and model, with approved equivalents available through submittal process if original models are discontinued. All electrical disconnect/reconnect work, flue/exhaust reconfiguration, piping modifications, insulation replacement, and testing are included in base contract line items. The contractor must obtain all required licenses and permits and is responsible for comprehensive one-year warranty on workmanship and equipment.
Project execution is constrained by a 30-day performance period beginning from Notice to Proceed, with manufacturing or shipping delays potentially extending this timeline upon documented evidence from suppliers. Work is restricted to regular station hours of 0700-1530 Monday through Friday, with after-hours and weekend work requiring prior approval. No facility downtime is permitted during boiler and pump servicing, no temporary heating or cooling is required, and contractors must secure their own off-site storage. Contractors must be U.S. citizens, and the facility is ground floor with reusable existing venting. Site visits were strongly encouraged but not mandatory, and contractors are responsible for removing all demolition debris and maintaining a clean worksite.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment II.pdf | ||
| Attachment IV.pdf | ||
| Attachment III.pdf | ||
| USCG Air Station Atlantic City_Boiler Room Repairs_SOW.pdf | ||
| Attachment I.pdf | ||
| 70Z08426QDL950033 Solicitation.pdf |
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Text version
Sheet1
| Question | Answer | |
| 1 | Please provide the exact model and serial numbers of the two existing Slant-Fin modular boilers identified as Units #2 and #3. The SOW requires replacement with the same brand and model, but the model numbers are not listed. | Slant finn GG-375HES S# G0005703 |
| 2 | If the existing Slant-Fin model is discontinued or unavailable within the required performance period, will the Coast Guard consider an approved equal replacement? If so, what approval process will be required? | yes, approval process is through a submittal |
| 3 | What maximum allowable downtime will be permitted for the heating and chilled-water systems while the boilers and pumps are being serviced or replaced? | no downtime |
| 4 | Is the contractor responsible for draining, recovering, storing, replacing and refilling the glycol solution required to perform the pump rebuilds and boiler replacement? The SOW identifies Aqua Treat as the current glycol service provider but does not clearly define responsibility for this work. | YES. There will be minimal solution recovered. |
| 5 | Will the contractor be required to use Aqua Treat for glycol testing/refill, or may the contractor use another qualified water-treatment provider? | They can use whomever. Aqua treat is the current servicing vendor. |
| 6 | Can the Coast Guard provide the current glycol concentration and approximate system volume? | 40% 1500 gallons |
| 7 | For the three Armstrong 4030-3x2x10-4P-4HP pumps, should the bid include complete rebuild kits, bearings, seals, gaskets and any required machining, or only the components specifically identified in the SOW? | rebuild pumps only. |
| 8 | Are the existing pump motors to be reused? If motor defects are discovered after disassembly, will motor repairs or replacement be handled as additional work? | motors are fine. Motors are not to be removed. |
| 9 | Is laser alignment required upon reinstallation, or is standard mechanical alignment acceptable? | alignment will be done per the manufacturers guidelines |
| 10 | Please confirm the required insulation type and thickness for replacement of insulation removed from the chilled-water circulation pumps. | that is field verified. |
| 11 | Please clarify the item identified as “3/4” FVX-3C 125 psi” for the AO Smith boilers. Is this a specific valve, relief device or other component? Please provide manufacturer information if available. | standard relief valve |
| 12 | Please provide the model and serial numbers of the two AO Smith condensing boilers. | VWH0500N-P S# 1914-114296669 |
| 13 | Are the Slant-Fin boilers connected to a BAS or central control system? If so, is the contractor responsible for reconnecting, programming or commissioning BAS/control points after installation? | no they are not BAS |
| 14 | Is factory-authorized startup or commissioning required for the replacement Slant-Fin boilers? | no |
| 15 | Please confirm whether all electrical disconnect/reconnect work associated with boiler replacement is included in the contractor’s base bid. | yes |
| 16 | Is the existing venting/flue system expected to be reused in its current configuration, or should bidders include replacement or modification of venting if required by the new boilers? | Vendor shall reconfigure vent/flue if alternate boiler is installed |
| 17 | Is modification of existing gas piping anticipated, or should bidders assume reconnection to the existing gas piping only? | vendor will make all connections |
| 18 | Are there any known access limitations for removal and installation of the boilers and pumps, including doorway dimensions, stairs, overhead restrictions or required rigging? | field verified. |
| 19 | Has the existing piping or mechanical insulation been tested for asbestos-containing material? If asbestos or other hazardous materials are encountered, will abatement be performed by the Government or treated as additional work? | NO asbestos |
| 20 | The SOW states that the contractor is responsible for obtaining all required licenses and permits. | Yes, the contract is required to obtain and hold any and all required licenses and permits in order to perform the work as stated in the SOW |
| 21 | What are the normal permitted contractor working hours at Air Station Atlantic City? The SOW indicates that after-hours and weekend work requires prior approval. | 0700-1530 M-F. after hours does require prior approval. |
| 22 | Please confirm whether the scheduled site visit is mandatory for eligibility to submit a quote or strongly encouraged only. The SOW states that bidders are “strongly encouraged” to visit the site. | no, site visit was not mandatory but is always strongly encouraged |
| 23 | The SOW states that work must commence no later than 30 days after Notice to Proceed and identifies a 30-day performance period. Please confirm whether all equipment procurement, installation, startup and final acceptance must be completed within that 30-day period. | yes unless there are any manufaturing/ shipping delays. |
| 24 | If specified replacement equipment has documented manufacturer lead times exceeding the 30-day performance period, will the Government consider an extension? | YES |
| 25 | Please confirm whether the required one-year warranty begins at Government acceptance of the completed project. | YES |
| 26 | Should bidders provide one lump-sum base bid, or does the Coast Guard want labor, equipment, materials, pump rebuilds and other major components priced separately? | All proposals must be submitted in accordance with the solicitation CLINs |
| 27 | If concealed conditions or failed components are discovered after equipment or pumps are disassembled, what procedure should the contractor follow for authorization of additional work? | Contractor shall notify USCG on-site and submit written propsal with complete breakdown. |
| 28 | Please confirm the applicable federal wage determination for this project and whether it is included elsewhere in the solicitation package. | Review solicitation and all attachments. |
| 29 | Because this work is being performed on a Federal Government installation, local and State municipalities do not exercise jurisdiction over the Federal site in the same manner as they would on private or municipal property. Please clarify whether the Government is requiring any local, State, or third-party permits, inspections, or approvals for this project. | no permits required. Contractor is required to follow all local and state codes. |
| If the Government is requiring such inspections or approvals, please identify: | ||
| The specific permitting or inspection authority that will be used; | ||
| What inspections will be required; | ||
| Whether the contractor is responsible for scheduling and coordinating those inspections; | ||
| What documentation or authorization the Government will provide to permit outside inspectors or municipal representatives access to the Federal installation; and | ||
| Whether any associated permit or inspection fees should be included in the contractor’s bid. | ||
| 30 | The SOW requires two replacement Slant/Fin modular boilers in the same brand and model as Units 2 and 3. Please provide the exact existing make/model, capacity, input/output, serial/nameplate data, and confirm whether an approved equivalent or successor model is permitted. | GG-375 information is available through manufacturers data |
| 31 | Please confirm whether replacement boilers must be new factory units, refurbished units, or either, and identify required approvals, submittals, and warranty terms. | new only |
| 32 | Please confirm whether electrical disconnect/reconnection, controls, flue/exhaust work, piping modifications, rigging, insulation replacement, permits, and testing are all included in the three base CLINs. | yes |
| 33 | Please provide the required insurance limits, certificates, and any bid, payment, or performance bond requirements. The solicitation references insurance and Miller Act payment-bond clauses, but the exact requirements are not stated in the schedule. | The Miller Act payment-bond clauses are not marked in the solicitation as applicable. In 3052.212-70, the clauses/provisions that are applicable are marked with an "x" |
| 34 | Attachment I identifies Wage Determination 2015-4189 Rev. 36 dated August 11, 2026, while the solicitation attachment list identifies Rev. 30. Please confirm the controlling revision and applicable labor classifications/fringes | The actual attachment (Attachment I) is the correct revision number for the Wage Determination |
| 35 | The addendum refers to base and option periods, but the supplied schedule contains only base CLINs 0001, 0002, and 0003. Please confirm whether any option CLINs exist or will be issued. | There will not be any option periods. |
| 36 | Please confirm permitted work hours, outage sequencing, escort/access requirements, laydown/storage restrictions, and any temporary heating/cooling requirements. | 0700-1530 M-F. after hours does require prior approval. No outage is allowed. Access: in SOW MUST be a US citizen.no temporary needed heat/cooling because no outage allowed. 10'x10' area in mechanical room for laydown only. |
| 37 | Please provide any available as-built drawings, controls diagrams, nameplate data, connection details, or prior maintenance records for the boilers and pumps | Please see solicitation attachments for pictures |
| 38 | Can we get photos of all the manufacturer name plates for all boilers and pumps? | See attachments with the solicitation for pictures of name plates |
| 39 | What Type of Boiler do you want to use to replace the slant fins? There are so many options. Do you want a like for like or a high efficiency? | like for like |
| 40 | Is this boiler room in a basement? | no |
| 41 | Is the venting re-usable? | yes |
| 42 | With the installation of the new boilers and pumps what is the USCG's expectation for reconnecting to the facility DDC control system and providing any updates or new programming. If there is more work than just reconnecting the existing control wires, could the USCG tell us what they would like. And could the USCG tell us what who the system manufacturer is and also what the contact info is for the company that the USCG uses to service and maintain the system at the facility? | NO DDC control system |
| 43 | Could we get site pictures of the project? | Please see solicitation attachments for pictures |
| 44 | AO Smith Components: Section 4.1 mentions replacing "two (2) (3/4”FVX-3C 125psi)." Is this referring to the Temperature and Pressure (T&P) relief valves or expansion tanks? Please provide the full description to ensure the correct parts are sourced. | yes, relief vales. Field verified. |
| 45 | Section 5.2 requires the installation of the "same brand and model" as the units removed. Can the USCG provide the specific model numbers for units #2 and #3? | Slant finn GG-375HES |
| 46 | Furthermore, if these specific models have been discontinued by the manufacturer, what is the approved equivalent model? | like for like; submittal for approval |
| 47 | Section 6 mentions rebuilding three Armstrong pumps (4030-3x2x10-4P-4HP), while Section 7 mentions rebuilding one HW and two CW pumps. Are these the same three pumps, or are there six pumps total? | Same pumps - only three (3) pumps |
| 48 | Section 9 requires the replacement of two temperature gauges and two pressure gauges. Where exactly in the system are these located (e.g., boiler headers, pump suction/discharge)? | suction & discharge |
| 49 | Section 10 mentions that "Aqua Treat" is used for filling and testing. Does the contractor provide the new Propenyl (Propylene) Glycol, or is the contractor only responsible for the labor of draining/refilling while the USCG or Aqua Treat provides the fluid? | Contractor is responsible for all aspects of the glycol system. Aqua treat is the current service provider. |
| 50 | If the contractor is responsible for providing the glycol, what is the estimated total system volume (in gallons) to ensure an accurate quote for the 20-50% mixture? | contractor is NOT draining the system; isolation valves are located at each unit for maintenace issues like this. |
| 51 | Section 2 states a "Performance period thirty (30) days." Given current supply chain delays for boilers and specialized pump seals, does this 30-day period begin upon Notice to Proceed (NTP) or upon the delivery of all long-lead equipment to the site? | NTP if supply issues are cause for delay, vendor shall provide USC with delay information from supplier denoting ETA |
| 52 | Section 12 mentions work outside regular hours. What are the "regular station hours" for Air Station Atlantic City? | 0700-1530 M-F |
| 53 | Is the mechanical room located on the ground floor? Are there any height/width restrictions for moving the new modular boilers into the building, or will rigging/craning be required? | grnd floor. Field verify if any issues with height/width restrictions for moving the new modular boilers into the building, or will rigging/craning |
| 54 | Section 11 and 16.d address trash and hazardous materials. Does the USCG wish to retain the old boilers and pumps for scrap/parts, or is the contractor responsible for the total removal and off-site disposal of all demolished equipment? | contrator is responsible for removing all trash and maintaining a clean worksite. |
| 55 | Will there be a designated secure area on-site for the contractor to store materials and a container/dumpster during the 30-day performance period? | no. vendor must have their own secure storage. |
| 56 | Section 3.3 requires a one-year warranty on workmanship and equipment. To clarify, is the contractor responsible for the manufacturer’s equipment warranty (passed through), or is the contractor expected to provide a comprehensive one-year on-site labor warranty for equipment failures? | vendor is responsible for comprehensive warranty. |
| 57 | The Scope of Work states that the replacement boiler should be the same brand and model as the existing Slant/Fin boiler. However, Slant/Fin is no longer manufacturing boilers. Please clarify what make and model of modular boiler should be installed as a replacement, and whether an approved equivalent that meets or exceeds the existing boiler’s capacity and performance requirements may be proposed? | like for like; submittal for approval |
File details come from the government source that posted it. Updated .