USCA25R0207_A0001 - SF30.pdf

USCA25R0207 /0001 - Page 1 of 12

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 12

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NUMBER

ADT250018

5. PROJECT NUMBER (If applicable)

PMDCODE

Procurement Management Division Administrative Office of the United States Courts One Columbus Circle, N.E.

Suite 3-250 Washington, DC 20544-0001 Arnold P. Casterline 202-502-3426

6. ISSUED BY AFSDCODE

Accounting Division, DAS-BAPO-ACC Administrative Office of the United States Courts One Columbus Circle, N.E., Suite 5-300 Washington, DC 20544-0001

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

USCA25R0207

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

06/10/2025

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to: 1) Revise Cisco BPA_Attachment J.2_Statement of Work (edits are shown in red); 2) Revise Section L.1.3 - Submission of Proposals (edits are shown in red); 3) Release Questions and Answers (Q&As); and 4) Extend the deadline for proposals submission.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV.

11/2016) Prescribed by GSA FAR (48 CFR) 53.243

USCA25R0207 /0001 - Page 2 of 12

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs B.1 Purpose and Ordering Periods B.2 BPA Pricing

D Packaging and Marking D.2 Shipping

E Inspection and Acceptance E.1 Service Level Agreements

G Contract Administration Data 7-10 Contractor Representative G.1 Ordering G.2 Appointed Contracting Officer's Representative (COR)

H Special Contract Requirements H.1 Commercial Agreements Unenforceable Terms and Conditions (APR 2024) H.2 Unenforceability of Unauthorized Obligations (APR 2024)

J List of Attachments K Representations, Certifications and Other Statements of Offerors or Respondents

3-130 Authorized Negotiators 3-30 Certificate of Independent Price Determination

L Instructions, Conditions and Notices to Offerors or Respondents 4-1 Type of Contract L.1 Proposal Submission Instructions

M Evaluation Factors for Award M.1 Evaluation Factors and Basis for Award

USCA25R0207 /0001 - Page 3 of 12

Section B - Supplies or Services and Prices/Costs

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0002 IT Hardware/Software/

Supplies

Other

PSC:

Original: 1.000000

Change: 0.000000

Current: 1.000000

EA

Period of Performance: 09/01/2026 - 08/31/2027

Description: Ordering Period 1: BPA Cisco. See Attachment J.1 - Pricing Schedule.

Reference Line: ADT250018 - 0001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0003 IT Hardware/Software/

Supplies

Other

PSC:

Original: 1.000000

Change: 0.000000

Current: 1.000000

EA

Period of Performance: 09/01/2027 - 08/31/2028

Description: Ordering Period 2: BPA Cisco. See Attachment J.1 - Pricing Schedule.

Reference Line: ADT250018 - 0001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0004 IT Hardware/Software/

Supplies

Other

PSC:

Original: 1.000000

Change: 0.000000

Current: 1.000000

EA

Period of Performance: 09/01/2028 - 08/31/2029

Description: Ordering Period 3: BPA Cisco. See Attachment J.1 - Pricing Schedule.

Reference Line: ADT250018 - 0001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0005 IT Hardware/Software/

Supplies

Other

PSC:

Original: 1.000000

Change: 0.000000

Current: 1.000000

EA

Period of Performance: 09/01/2029 - 08/31/2030

Description: Ordering Period 4: BPA Cisco. See Attachment J.1 - Pricing Schedule.

Reference Line: ADT250018 - 0001

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B.1 Purpose and Ordering Periods

The purpose of this Blanket Purchase Agreement (BPA) is to provide the Administrative Office of the US Courts (AOUSC) and the Federal Judiciary with the ability to purchase specific hardware products and ancillary services in support of mission-critical IT systems, and other IT requirements, as described in the SOW (Attachment J.2).

The period of performance for this BPA shall be five (5) years in length and shall consist of five (5) ordering periods, each 12 months in length, as follows:

Base Ordering Period – September 1, 2025 – August 31, 2026 Ordering Period 1 - September 1, 2026 – August 31, 2027 Ordering Period 2 - September 1, 2027 – August 31, 2028 Ordering Period 3 - September 1, 2028 – August 31, 2029 Ordering Period 4 - September 1, 2029 – August 31, 2030

B.2 BPA Pricing

1. Pricing on BPA calls shall be the list price minus the discount percentage for the ordering period at the time the order is placed.

The discounted price is fully burdened, and the government will not pay any other fees or standard shipping costs, which must be built into the price. Each product category under this BPA will have a designated discount percentage.

2. The product category percent discount for each item shall be in place for the entire ordering period unless the percentage is changed through a modification to the BPA. The BPA holder is encouraged to offer additional discounts at the call order level in addition to the normal applicable percent discount for an item.

3. Price for item(s) purchased under this BPA shall not be higher than the Original Equipment Manufacturer (OEM) public list price for the same item(s). If such a situation arises, the BPA holder shall work with the BPA COR and CO to update the percent discount on the BPA to match the BPA holder's lowest public price for the same item or service and shall update the applicable BPA calls to reflect the updated percent discount, as necessary.

D.2 Shipping

All prices provided shall be inclusive of shipping and the BPA holder shall ensure that pricing remains the same across all CONUS and OCONUS locations. Separate delivery charges may only be charged for delivery requirements that differ from standard shipping, such as overnight, next day, second day or weekend delivery.

Section E - Inspection and Acceptance

E.1 Service Level Agreements

The following performance elements will be monitored and used to assist the AOUSC in determining whether termination of the BPA is in the judiciary’s best interest due to consistent poor performance related to these elements.

Performance Element Performance Requirement Minimum Performance

Level Method of Surveillance

Response to RFQs To facilitate timely acquisition of products, Contractor must be responsive in providing price quotes

Respond to all price quotations received within 2 business days of request, at a minimum of 95% of the time

Quarterly Report

On-time Product Delivery Products shall be delivered in a timely fashion to support the Courts mission requirements.

A minimum of 95% of all orders shall be delivered to both CONUS location within 30 days and OCONUS location within 90 days unless otherwise specified by the ordering unit.

Quarterly Report

Notification of Delivery Delays

In cases where the delivery of a product may be delayed, or the standard will not be met.

Timely notification of the delay

Back Order Delays – If known by the vendor. Notification provided within two (2) business

Quarterly Report

USCA25R0207 /0001 - Page 5 of 12 is imperative to minimize the impact.

days after receipt of order greater than 95% of the time.

All Other Delays – If known by the vendor. Notification provided within five (5) business days after receipt of order greater than 95% of the time.

Invoice Submission Invoices must be submitted in a timely manner to facilitate prompt payment

A minimum of 95% of all invoices shall be delivered to the Courts within 30 days After Delivery of Order (DRO).

Quarterly Report

Management Reports Contractor shall prepare and submit to the COR and CO a quarterly contract status report covering the previous reporting period, by the 15th business day of each reporting period.

Contractor will send to the COR and CO a quarterly contract status report covering the previous reporting period, by the 15th business day of each reporting period 95% of the time.

Quarterly Report

7-10 Contractor Representative JAN 2003

(a) The contractor's representative to be contacted for all contract administration matters is as follows (contractor complete the information):

Name: TBD at Award Address: ___________________________________________________________________________ Telephone: ___________________________________________________________________________ Email: ___________________________________________________________________________ Fax: ___________________________________________________________________________

(b) The contractor's representative shall act as the central point of contact with the judiciary, shall be responsible for all contract administration issues relative to this contract, and shall have full authority to act for and legally bind the contractor on all such issues.

(END)

G.1 Ordering

G.1.1 BPA Call Order Contract Type

The contract type for BPA Calls (or "call orders") issued under this BPA will be firm-fixed price.

G.1.2 BPA Call Ordering Method

BPA Calls may be placed against this BPA via the issuance of a written BPA Call. Use of purchase cards for call orders is also authorized for this BPA. Unless otherwise noted in the BPA or the attachments, all requirements applicable to written orders are applicable to purchase card orders as well. A BPA Call becomes binding once both parties sign the BPA Call, or when the BPA holder commences performance after a BPA Call is issued unilaterally (such as with a purchase card). In the event the BPA holder cannot perform a BPA call that is unilaterally issued, the BPA holder shall promptly notify the CO or the card holder of the issue(s) and provide the reasons the call cannot be performed. The BPA holder shall refund or cancel any purchase card order that cannot be performed, if applicable.

Discounts will be posted on an AO Intranet Site that may be potentially accessible to judiciary contractor staff. If the BPA holder does not want their discounts posted on the judiciary's intranet site than they must communicate that to the CO and the COR after

USCA25R0207 /0001 - Page 6 of 12 award and provide a plan for efficiently providing judiciary staff with the discount information. The judiciary will not compensate the contractor for any additional effort needed to provide this information to the judiciary organizations that request it.

G.1.3 Ordering Considerations and Limitations

Orders maybe placed anytime within the BPA's ordering periods. If order is established properly, the period of performance may go beyond the BPA's ordering periods expiration date.

G.1.4 BPA Obligation

(a) Extent of Obligation:

(1) The Government estimates, but does not guarantee, that the volume of purchases through this BPA will be $94 Million.

(2) The Government is obligated only to the extent of authorized purchases actually made under this BPA via BPA Calls and purchase card orders.

(b) Funds Obligation:

This BPA does not obligate any funds. Funds will only be obligated on BPA Calls and purchase card orders.

G.1.5 Authorized Users

The BPA is open for ordering by all judiciary organizations and their authorized contracting officers or ordering officials as noted in Volume 14, Chapter 1, §110.40 Applicability in the Guide to Judiciary Policy (Guide).

G.1.6 Call Order Ordering Procedures

(a) BPA Calls will be solicited in accordance with Vol 14 § 325.50.30 (Open Market Single Award BPA) through Vol 14 § 325.50.40

(a) (Ordering Under BPAs).

(b) The BPA holder shall not respond to solicitations from non-authorized users.

(c) If necessary, warehousing and configuration services may be negotiated and ordered at the BPA call level. Separate charges for these services may only be charged for requirements on case-by-case basis.

 G.1.7 Scope of BPA Calls

All BPA Calls must fall under the product categories as laid out in the BPA SOW (see Attachment J.2).

G.1.8 Terms and Conditions of BPA Calls

Terms and conditions relevant to the categories under the BPA are normally established at the BPA level. The Contractor shall not provide any terms at the Call Order or Purchase Card level unless such terms have first been approved by the BPA CO and COR. If the Contractor believes such terms may be necessary, they should first work with the BPA CO and COR to coordinate how such terms shall be handled on Call Orders and Purchase Card purchases.

G.2 Appointed Contracting Officer's Representative (COR)

The appointed Contracting Officer Representative is:

COR's Name: TBD at award COR's Address: TBD at award COR's Phone Number: TBD at award COR's Email Address: TBD at award

H.1 Commercial Agreements Unenforceable Terms and Conditions (APR 2024)

When any supply or service acquired under this Blanket Purchase Agreement (BPA), contract, or order is subject to a commercial agreement (Vol 14 § 540), the following language shall be deemed incorporated into the commercial agreement. As used herein, “this agreement” means the commercial agreement:

(1) Notwithstanding any other provision of this agreement, when the end user is an agency or instrumentality of the judiciary, the following shall apply:

USCA25R0207 /0001 - Page 7 of 12

(i) Applicability. This agreement is a part of a BPA, contract, or order between the commercial supplier and the judiciary for the acquisition of the supply or service that necessitates a license or other similar legal instrument (including all contracts, orders, BPA Calls, and Government Purchase Card orders).

(ii) End user. This agreement shall bind the ordering activity as end user but shall not operate to bind a judiciary employee or person acting on behalf of the judiciary in their personal capacity.

(iii) Law and disputes. This agreement is governed by Federal law.

(A) Any language purporting to subject the judiciary to the laws of a U.S. state, U.S. territory, district, or municipality, or a foreign nation, except where Federal law expressly provides for the application of such laws, is hereby deleted.

(B) Any language requiring dispute resolution in a specific forum or venue that is different from that prescribed by Clause 7-235 Disputes is hereby deleted.

(C) Any language prescribing a different time period for bringing an action than that prescribed by Clause 7-235 Disputes in relation to a dispute is hereby deleted.

(iv) Continued performance. The supplier or licensor shall not unilaterally revoke, terminate or suspend any rights granted to the judiciary except as allowed by this BPA, contract, or order. If the supplier or licensor believes the ordering activity to be in breach of the agreement, it shall pursue its rights under the Clause 7-235 Disputes while continuing performance.

(v) Arbitration; equitable or injunctive relief. In the event of a claim or dispute arising under or relating to this agreement, a binding arbitration shall not be used unless specifically authorized by judiciary guidance, and equitable or injunctive relief, including the award of attorney fees, costs or interest, may be awarded against the judiciary only when explicitly provided by statute.

(vi) Updating terms.

(A) After award, the Contractormay unilaterally revise commercial agreement terms: if they are not material.

A material change is defined as:

(1) Terms that change judiciary rights or obligations;

(2) Terms that increase judiciary prices;

(3) Terms that decrease overall level of service; or

(4) Terms that limit any other judiciary right addressed elsewhere in this BPA, contract, or call.

(B) For revisions that will materially change the terms of the BPA, contract, or order, the revised commercial agreement must be incorporated into the BPA, contract, or order using a bilateral modification.

(C) Any agreement license terms or conditions unilaterally revised subsequent to award that are inconsistent with any material term or provision of this BPA, contract, or order shall not be enforceable against the judiciary, and the judiciary shall not be deemed to have consented to them.

(vii) No automatic renewals. If any license or service tied to periodic payment is provided under this agreement (e.g., annual software maintenance or annual lease term), such license or service shall not renew automatically upon expiration of its current term without prior express consent by an authorized Contract Officer.

(viii) Indemnification. Any clause of this agreement requiring the commercial supplier or licensor to defend or indemnify the end user is hereby amended to provide that the U.S. Department of Justice has the sole right to represent the United States in any such action, in accordance with 28 U.S.C. 516.

(ix) Audits. Any clause of this agreement permitting the commercial supplier or licensor to audit the end user's compliance with this agreement is hereby amended as follows:

(A) Discrepancies found in an audit may result in a charge by the commercial supplier or licensor to the ordering activity. Any resulting invoice must comply with the proper invoicing requirements specified in the underlying judiciary BPA, contract, or order or order.

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(B) This charge, if disputed by the judiciary, will be resolved in accordance with Clause 7-235 Disputes; no payment obligation shall arise on the part of the ordering activity until the conclusion of the dispute process.

(C) Any audit requested by the contractor will be performed at the contractor's expense, without reimbursement by the judiciary.

(x) Taxes or surcharges. Any taxes or surcharges which the commercial supplier or licensor seeks to pass along to the judiciary as the end user will be governed by the terms of the underlying judiciary BPA, contract, or order and, in any event, must be submitted to the Contracting Officer for a determination of applicability prior to invoicing unless specifically agreed to otherwise in the judiciary BPA, contract, or order.

(xi) Non-assignment. This agreement may not be assigned, nor may any rights or obligations thereunder be delegated, without the judiciary's prior approval.

(xii) Confidential information. If this agreement includes a confidentiality clause, such clause is hereby amended to state that neither the agreement nor the BPA, contract, or order price list, as applicable, shall be deemed “confidential information.” Although the Freedom of Information Act (FOIA) does not apply to the judiciary, as a matter of policy, and to the extent that it is in the best interest of the judiciary, procurement documents that would be released under FOIA may be released upon request including issues regarding release of “unit pricing.” Notwithstanding anything in this agreement to the contrary, the judiciary may retain any confidential information as required by law, regulation, policy or its internal document retention procedures for legal, regulatory or compliance purposes; provided, however, that all such retained confidential information will continue to be subject to the confidentiality obligations of this agreement.

(END)

H.2 Unenforceability of Unauthorized Obligations (APR 2024)

(a) Except as stated in paragraph (b) below, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(1) Any such clause is unenforceable against the Government.

(2) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an "I agree" click box or other comparable mechanism (e.g., "click-wrap" or "browse-wrap" agreements), execution does not bind the Government or any Government authorized end user to such clause.

(3) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(b) Paragraph (a) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable judiciary policy.

(END)

Section J - List of Attachments Identifier Title DateS Number of

Pages 1 Cisco BPA_Attachment J.2 Statement of Work_Rev 07 03 2025.pdf - ADDED 07/03/2025 2 Cisco BPA_Questions and Answers - ADDED 07/03/2025

3-130 Authorized Negotiators JAN 2003

The offeror represents that the following persons are authorized to negotiate on its behalf with the judiciary in connection with this solicitation (offeror lists names, titles, and telephone numbers of the authorized negotiators).

Name: ___________________________________________________________________________ Titles: ___________________________________________________________________________ Telephone: ___________________________________________________________________________

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Fax: ___________________________________________________________________________ Email: ___________________________________________________________________________

(END)

3-30 Certificate of Independent Price Determination JAN 2003

(a) The offeror certifies that:

(1) the prices in this offer have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement, with any other offeror or with any competitor relating to:

(A) those prices;

(B) the intention to submit an offer; or

(C) the methods or factors used to calculate the prices offered.

(2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any other offeror or contract award unless otherwise required by law; and

(3) no attempt has been made or will be made by the offeror to induce any other concern to submit or not to submit an offer for the purpose of restricting competition.

(b) Each signature on the offer is considered to be a certification by the signatory that the signatory:

(1) is the person in the offeror's organization responsible for determining the prices in this offer, and that the signatory has not participated, and will not participate, in any action contrary to paragraphs( (a)(1) through (a)(3) of this provision; or

(2) (i) has been authorized, in writing, to act as agent for the following principals in certifying that those principals have not participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this provision ___________________________________________________________________________ (insert full name of person(s) in the offeror's organization responsible for determining the prices in this offer, and the title of his or her position in the offeror's organization);

(ii) as an authorized agent, does certify that the principals named in subdivision (b)(2)(i) of this provision; have not participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this provision; and

(iii) as an agent, has not personally participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this provision.

(c) If the offeror deletes or modifies paragraph (a)(2) of this provision, the offeror shall furnish with its offer a signed statement setting forth in detail the circumstances of the disclosure.

(END)

4-1 Type of Contract JAN 2003

The judiciary plans to award a BPA with firm-fixed price call orders type of contract under this solicitation, and all offers shall be submitted on this basis. Alternate offers based on other contract types will not be considered.

(END)

L.1 Proposal Submission Instructions

L.1.1 GENERAL INFORMATION

Procurement within the Federal Judiciary is not subject to the Federal Acquisition Regulation (FAR), which applies to most Executive Branch agencies. Judiciary procurement policies are the responsibility of the Acquisition Management Office (AMO) within the Administrative Office of the U.S. Courts (AO), and are issued in the Guide to Judiciary Policy, Volume 14 (Procurement). Offerors or contractors wishing to find the full text of individual provisions or clauses incorporated by reference in judiciary solicitations and contracts are directed to Appendix 1B of Volume 14.

The Judiciary intends to award a single Blanket Purchase Agreement (BPA) for the requirements specified in Section C - Descriptions/Specifications/Statement of Work (Attachment J.2). Offerors are encouraged to carefully read the entire solicitation, including Section L - Instructions, Conditions and Notices to Offerors or Respondents.

L.1.2 SUBMISSION OF QUESTIONS

Questions regarding this solicitation must be submitted via email, with a subject line Solicitation No. USCA25R0207, Cisco BPA - Questions to the following email addresses:

- Arnold Casterline at Arnold_Casterline@ao.uscourts.gov

- Olena Evans at Olena_Evans@ao.uscourts.gov

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Questions regarding this solicitation must be submitted no later than 11:00am Eastern Time (ET) on June 20, 2025. Please use the template included in Attachment J.3.

L.1.3 SUBMISSION OF PROPOSALS

Proposals must be submitted via email, with a subject line Solicitation No. USCA25R0207, Cisco BPA – Proposal From [Company Name] to the following email addresses:

- Arnold Casterline at Arnold_Casterline@ao.uscourts.gov

- Olena Evans at Olena_Evans@ao.uscourts.gov

Proposals must be submitted no later than 3:00pm Eastern Time (ET) on July 18, 2025.

L.1.4 LATE PROPOSAL SUBMISSION

Proposal will be marked as late if such proposal is received in the email inbox after the date and time specified in Section L.1.3 of this solicitation. Late proposals may be considered unacceptable at the discretion of the CO and in accordance with Provision 3-100.

L.1.5 PROPOSAL SUBMISSION FORMAT

Proposals must be prepared and submitted using the following format:

• The electronic copies of the proposal shall be submitted in a format readable and usable by Microsoft Office 365 suite (MS Word, MS Excel, PowerPoint); or an Adobe Acrobat PDF (searchable format). The following file extensions are not allowable, and application materials/data submitted with these extensions cannot be considered: .bat, .cmd, .com, .exe, .pif, .rar, .scr, .vbs, .hta, .cpl, html, and mhtml files. The entire proposal submission, including all files, shall not exceed 10MBs.

• For documents in Word or PDF, the proposal page size shall be 8.5 x 11 inches. Pages may be double or single-spaced.

Except for the reproduced sections of the solicitation document, the text size shall be no less than Times New Roman 10 point. Use at least .5-inch margins on all sides of each page.

• Page limitation for each Volume is provided below. Pages shall be numbered sequentially by each Volume.

L.1.6 VOLUMES

The proposal shall include the following two volumes:

• Volume I: Price Proposal – Pricing Schedule Workbook BPA Cisco (Attachment J.1).

• Volume II: Technical Proposal.

(i) Volume I: Price Proposal - Pricing Schedule Workbook BPA Cisco (Attachment J.1)

The Price Proposal must be prepared using the following instructions:

• Tab 1. Guidance: Must be included in the Price Proposal. Workbook Guidance in Tab 1 is provided to assist with preparation of the proposed pricing. Tab 1 is locked, and it should be used for information purpose only.

• Tab 2. Proposed Pricing: Must be included in the Price Proposal. Offerors must submit a fully completed Pricing Schedule Workbook BPA Cisco (Attachment J.1). Offerors must fill in highlighted cells ONLY for five (5) ordering periods (Base and 4 Options) in Tab 2, including the following:

(i) Column D: Use the drop-down box in the highlighted cells and put Yes or No for each of the products/product categories your company can provide.

(ii) Columns G, H, I, J, K: Add the proposed percentage (%) discount to be provided off the Average Estimated Annual Spend for the Category for each ordering period.

Offerors shall NOT change any data and/or formula included in other cells of Tab 2 Proposed Pricing. Please note that the Government Average Estimated Annual Spend for the Category (Column E), including the corresponding discounted prices (Columns M, N, O, P, Q) are fully burdened prices, and the Government will not pay any additional fees or shipping costs for these products.

• Tab 3. Notes: Must be included in the Price Proposal. Offerors may provide notes related to the offered pricing that should be considered during the proposal review. If Notes are not anticipated, please add No Notes in this tab.

• Tab 4. Example: Do NOT include this tab in the Price Proposal. Please reference Tab 4. Example to see a successfully filled out form. All data included in Tab 4 highlighted cells is illustrative.

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• By submitting a fully complete copy of the Pricing Schedule Workbook BPA Cisco (Attachment J.1), the offeror is confirming that all the items listed in the Workbook can be provided to the required destinations in accordance with terms and conditions specified in this Solicitation.

(ii) Volume II: Technical Proposal

The Technical Proposal must include the following:

• Cover Page: Includes a 1-page general information, such as offeror’s name, logo, address, and point of contact, including name, title, email address and phone number. Other general information may be included at the offeror’s discretion.

• Price Validity: The proposed prices must be valid at least 120 calendar days after the due date for submission of proposals.

• Table of Contents: Offerors may include a 1-page Table of Contents.

• OEM Products Certifications: Unless the Offeror is the OEM, the offeror must submit certifications for the relevant OEM products, in accordance with Section C.3.1 (Attachment J.2) of this solicitation. The above-listed certifications must be dated no earlier than the solicitation issue date.

• Unique Entity Identifier (UEI): Offerors must provide a UEI number, which can be included on Cover Page.

• SAM.gov Registration: Offerors must provide a 1-page confirmation of active registration in SAM.gov.

• Signed Copy of the First Page of the Solicitation and Each Amendment (if issued): Offerors must provide a signed copy of the first page of the Solicitation along with signed first pages of each Amendment (if issued). These documents must be signed by an offeror’s authorized official. Please note that only signed first pages should be submitted.

• Section G, Clause 7-10 Contractor Representative: Offerors must provide a completed Clause 7-10 Contractor Representative, as included in Section G of this Solicitation.

• Section K Representations, Certifications and Other Statements of Offerors or Respondents: Offerors must provide a completed and signed Representations and Certifications, as included in Section K of this Solicitation.

M.1 Evaluation Factors and Basis for Award

M.1.1 BASIS FOR AWARD

The Government intends to award a single Blanket Purchase Agreement (BPA) to the responsible offeror whose proposal conforms to the requirements of the solicitation and represents the technically acceptable proposal with the lowest evaluated price (LPTA).

Proposals that are incomplete or do not comply with the requirements outlined in Section C - Statement of Work (Attachment J.2), Section L – Instructions/Conditions/ Notices to Offerors and other requirements of this solicitation, may be deemed non-responsive and excluded from further consideration.

M.1.2 EVALUATION FACTORS

(i) Factor 1 - Price

The Government will review the offeror’s completed Pricing Schedule - Workbook BPA Cisco (Attachment J.1) to verify that all pricing is proposed in accordance with the instructions provided in Section L of this solicitation. The total evaluated price will be the total discounted price for all five ordering periods, as includes in cell O.13 Total Discounted Price of Tab 2 Proposed Pricing of Pricing Schedule - Workbook BPA Cisco (Attachment J.1).

The Government will review the offeror’s proposed pricing for accuracy and completeness. Price analysis will be conducted to determine if the proposed prices are fair and reasonable. Price proposals must be prepared in accordance with the requirements in Section L - Instructions, Conditions and Notices to Offerors or Respondents of this solicitation.

(ii) Factor 2 - Technical Acceptability

The Government intends to evaluate price first. Only the lowest priced proposal will be evaluated for technical acceptability. The proposal is considered technically acceptable when the offeror meets the following requirements:

• The offeror complied with the requirements in Section L - Instructions, Conditions and Notices to Offerors or Respondents of this solicitation and submitted a complete proposal.

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• The Government will verify that all products included in the proposal are in accordance with Tab 2 of Pricing Schedule - Workbook BPA Cisco (Attachment J.1) and meet the requirements outlined in Section C - Statement of Work (Attachment J.2).

• All required certifications, as provided in Section C - Statement of Work (Attachment J.2) of this solicitation, are included in Volume II - Technical Proposal. The Government reserves the right to contact the OEM to confirm the information provided.

• The offeror must be able to provide all the products/product categories/services listed in Pricing Schedule - Workbook BPA Cisco (Attachment J.1) by stating Yes next to each products/product category.

Once the lowest price technically acceptable proposal has been identified, the AOUSC may open up negotiations with the successful offeror, as needed, to resolve any remaining issues or questions with the successful offeror's proposal. In the event OEM terms need to be negotiated, the CO may make the award and then negotiate with that successful offeror after award in good faith to incorporate those terms.