J-5_Task_Order_2.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

1. REQUEST NO.

USCA18Q0112

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO.

PMD180011

NOT USED

DONALD C. PARKINS, 202-502-1391

Procurement Management Division Administrative Office of the United States Courts One Columbus Circle, N.E.

Suite 3-250 Washington, DC 20544-0001

5a. ISSUED BY 6. DELIVER BY (date) See Line Items

7. DELIVERY

OTHER

(See Schedule)FOB DESTINATION X

9. DESTINATION

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

Procurement Management Division Administrative Office of the United States Courts One Columbus Circle, N.E.

Suite 3-250 Washington, DC 20544-0001

NAME

DONALD C. PARKINS

TELEPHONE NUMBER

AREA CODE

NUMBER

502-1391 Ext.:

8. TO:

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

04/30/2018 17:00:00

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

CLIN NO.

(a)

SUPPLIES OR SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

0001 Task #2 Acquisition Support Services Contract: Baseline

Management and Metrics Support.

0 Service

THIS IS A REQUEST FOR TASK ORDER PROPOSAL UNDER

CONTRACT USCA18QXXXX.

Period of Performance: 07/02/2018 to 10/15/2018

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) NaN

b. 20 CALENDAR DAYS (%) NaN

c. 30 CALENDAR DAYS (%) NaN

d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations [ ] are [ X ] are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO SIGN

QUOTATION

15. DATE OF

QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

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Descriptions/Specifications/Statement of Work

C-1 Statement of Work

Acquisition Support Services Contract- Baseline Management and Metrics Support

1.0 GENERAL DESCRIPTION

Consistent with Judiciary goals of service-based approaches to information technology and customer support, services may include program assessment, reporting analysis, design and development of procurement business processes and expand the use of existing integrated systems.

The contractor shall perform the effort required by this task order on a Firm Fixed Price basis. The work shall be performed in accordance with all sections of this task order and Acquisition Support Services IDIQ Contract USCA18DXXXX, under which the resulting task order will be placed.

2.0 PURPOSE

The purpose of this task order is to obtain services related to the Procurement Management Division (PMD) business processes which impact reporting through modules within the Momentum® application (v7.0.2), re-ferred to at the Judiciary as Judiciary Integrated Financial Management System (JIFMS), along with Judiciary’s InfoWeb Acquisition Plan program. Additional services relating to PMD reporting metrics are included in this task order. Those include but not limited to, identifying trends and developing metrics through SAP Business Objects, Judiciary’s Enterprise Data Warehouse (EDW), Microsoft Excel, Tableau Desktop. These systems primarily support the Judiciary’s Procurement Management Division (PMD) and Administrative Office United States Courts (AOUSC) Program Offices.

The Contractor shall develop, capture, analyze and monitor Portfolio execution for AOUSC program offices based on the AOUSC Acquisition Plan and other planning tools on a recurring basis. The contractor shall ana-lyze the AOUSC’s acquisition efforts provided via multiple data sources to identify trends and produce metrics and reports on a recurring basis. The contractor shall develop metrics that cover program assessment, timelines of acquisition support and acquisition workforce parameters. The contractor shall support the preparation and execution of meetings, capture action items and provide minutes to the appropriate Government entity.

3.0 BACKGROUND

The Administrative Office of the U.S. Courts (AOUSC) serves as the administrative arm of the Federal Judi-ciary. The Director of the Administrative Office (AO) of the U.S. Courts has delegated all procurement author-ity to the AO’s Procurement Executive (PE). As a part of the delegated authority, the PE is the Chief of the Pro-curement Management Division (PMD) within the AOUSC. PMD is responsible for establishing procurement policy for the judiciary as well as awarding contracts in support of the mission of the federal courts nationwide.

This includes being responsible for providing oversight, planning and execution for all acquisition efforts within the AOUSC.

A strategic goal of the AOUSC has been established to reduce time & material contracts, avoid the use of per-sonal services contracts and practices, and better manage contracts awarded suing the Judiciary Information Technology Fund (JITF) which is a “no-year” information technology fund. The business processes covered un-der this procurement include, but are not necessarily limited to, the general aspects of the Procurement Life-cycle, detailed within the Guide to Judiciary Policy and the AO Manual.

4.0 SCOPE

The contractor shall perform the following functions:

• Baseline Management and Metrics support services necessary to capture, analyze and monitor Portfolio ex-ecution for the AOUSC program offices based on the AOUSC Acquisition Plan and other planning tools on a recurring basis.

• Assessment of the existing AOUSC data points and reporting outputs.

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5.0 TASKS

The purpose of this task order is to have the Contractor perform analytical and reporting services related to PMD and AOUSC business processes. Due to the complexity of the task, the Contractor should have know-ledge of database systems, federal procurement business processes; can analyze and document those processes.

The Contractor shall provide support for the tasks as described below.

5.1 TASK 1-Baseline Management and Metrics Support

Baseline Management and Metrics support includes the type of expected support tasks listed below:

• Evaluate current AOUSC 8-12 reports/ data outputs and determine if additional data points are required for streamlined metrics not currently captured by AOUSC.

• Provide recommendations for additional data points which will enhance current AOUSC reporting or streamline the process by designing additional reports.

• Provide a weekly status report to the AOUSC Contracting Officer Representative detailing the status of Contractor’s performance relating to this SOW and provide any problems that may adversely affect the pro-gress of the work.

• Prepare and execute meetings, capture the discussion topics but not limited to accomplishments, action times, milestone dates, problem resolution and such other topics as are appropriate for the meeting, and provide minutes to the appropriate Government entity.

6.0 SUMMARY OF TASK DELIVERABLES

The following deliverables reflect the ongoing work performed under this order:

6.1 Metrics Analysis Document – Written analysis which outlines data captured in current AOUSC procure-ment reports and how they are mapped to procurement metrics requirements. Include additional analysis regard-ing missing data points which would enhance current reports.

6.2 Draft and Final Recommendations Report – Written report delivered to the Contracting Officer Repres-entative, including recommended design elements for enhanced existing AOUSC reports or a new report(s).

7.0 INSPECTION AND ACCEPTANCE CRITERIA

Inspection and acceptance criteria for all deliverables shall adhere to the methods standards outlined in the sec-tions below.

7.1 Deliverable Due Dates

DELIVERABLE DUE DATE

Metrics Analysis Document 28 calendar days after date of award.

Draft Recommendations Report 14 calendar days after receiving judiciary acceptance of

Metrics Analysis.

Final Recommendations Report 7 calendar days after receiving judiciary revisions fol-lowing review of the Draft Recommendations Reports.

7.2 Review Periods for Deliverables

DELIVERABLE REVIEW PERIOD

Metrics Analysis Document Within 14 calendar days of receipt.

Draft Recommendations Report Within 14 calendar days of receipt.

Final Recommendations Report Within 7 calendar days of receipt.

7.3 Acceptance Criterial for Deliverables

DELIVERABLE ACCEPTANCE CRITERIA

Metrics Analysis Document Well-organized and at least 95% free of grammatical and spelling errors.

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Draft Recommendations Report Well-organized and at least 95% free of grammatical and spelling errors.

Final Recommendations Report Includes 100% of all revisions requested by the judi-ciary in response to the Draft Training Plan and at least 100% free of grammatical and spelling errors.

8.0 PAYMENT

The contractor shall submit the invoice for this project upon delivery of all deliverables and acceptance in writ-ing from the COR or CO. Payment will be remitted within 30 days of receipt of the invoice once acceptance of the final training plan has been confirmed. To expedite processing, the contractor should attach a copy of the acceptance of the final training plan to the invoice.

9.0 CONTRACT TYPE

The contract type for this task order is Firm Fixed Price.

10.0 PLACE OF PERFORMANCE

Most of the work shall be performed at the contractor’s site with occasional visits at the Administrative Office of the US Courts, Procurement Management Division (PMD) at One Columbus Circle, Suite 3-250 in Washing-ton DC, if necessary. The Contractor’s off-site facility must be fully operational with remote access to the Judi-ciary network and Judiciary systems.

11.0 PERIOD OF PERFORMANCE

This task order has a period of performance of 90 days, after receipt of award.

12.0 KEY PERSONNEL

No key personnel required.

13.0 PROPOSAL INSTRUCTIONS

The proposal for this task should include the following:

13.1 Technical approach

Narrative description of the contractor’s proposed technical approach for performance of the requirements of this task. This approach shall demonstrate the contractors understanding of the task and its approach to accom-plishing the work. The approach should address meeting milestones and delivery schedules contained within the task as well as the mix of labor to be used to accomplish the task in the required timeframe. The technical approach should address performance associated with all deliverables listed in Item 6 above.

13.2 Price

The contractor shall propose a firm fixed price for this task.

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