UPDATED_Pre_Screen_Results_25614_Food_Service_Sanitation_Program-SNS_03.05.2026.xlsx

This is a Pre-Screen Results document for a Food Service Sanitation Program solicitation (RFP 25614-DST) issued by Hillsborough County Public Schools (HCPS) in Florida. The pre-screen evaluation assessed alternate product brands submitted by bidders for twelve required sanitation line items, including anti-bacterial hand soap, germicidal cleaner, degreaser, sanitizer concentrate, pot and pan detergent, freezer cleaner, all-purpose cleaner, and descaler products. The solicitation requires proposals by March 10, 2026, at 5:00 PM ET, with technical questions due by February 20, 2026. The Phase 1 public meeting is scheduled for April 2, 2026, at 10:00 AM via Microsoft Teams, and the estimated award date is June 2, 2026. The contract term runs from July 1, 2026, through June 30, 2027, with automatic renewal options for up to four additional one-year periods plus temporary extensions not exceeding 180 days. The program will serve approximately 212 self-operating SNS kitchens across the district, with the contractor required to provide monthly site visits on a 20 school-day rotation and initial and ongoing training on safe food handling and OSHA compliance.

The pre-screen results indicate that most submitted alternate products meet specifications, with the exception of KleenLine 1012 BRI and KleenLine SP248, which were rejected as hazardous waste chemicals. No sample submissions were requested for the qualifying products. The estimated annual contract value is $400,000, funded entirely by the United States Department of Agriculture under 2 CFR Part 200 standards, with no state or local funding. All pricing must remain firm for the initial contract term, and price increase requests require 120 days' advance notice with supporting documentation. Qualified proposers must demonstrate three years of experience providing similar commodities and services, authorization to do business in Florida, E-Verify compliance, proof of insurance, three business references, and compliance with all applicable federal funding requirements including Buy American provisions and foreign entity of concern certifications. This contract replaces an expiring agreement (RFP 20128A-DST-KJ), and HCPS encourages affirmative contracting steps to include small, minority, and women-owned businesses.