Notice_of_Meeting_04022026.pdf

This is a Notice of Public Meeting issued by the Procurement Services Department of Hillsborough County Public Schools (HCPS) in Florida regarding solicitation 25614-RFP-DST for a Food Service Sanitation Program serving Student Nutrition Services. HCPS is seeking proposals for a comprehensive food service sanitation and cleaning supply program encompassing approximately 212 self-operating SNS kitchens across the district. The procurement includes twelve line items of sanitation products such as anti-bacterial hand soap, disinfectants, degreasers, quaternary sanitizers, pot and pan detergent, freezer cleaner, all-purpose cleaner, descaler, sanitizer buckets, thermometer probe wipes, and sanitizer test strips in specified annual quantities. The proposal deadline is March 10, 2026, at 5:00 PM ET, with technical questions due by February 20, 2026. A Phase 1 public meeting is scheduled for April 2, 2026, at 10:00 AM via Microsoft Teams. The contractor must provide monthly site visits on a 20 school-day rotation, initial and ongoing training on safe food handling and OSHA compliance, bilingual English and Spanish safety data sheets and instructional materials, computerized monthly service reports, and emergency re-supply within 24 business hours. The contract term runs from July 1, 2026, through June 30, 2027, with automatic renewal options for up to four additional one-year periods plus temporary renewal extensions not to exceed 180 days. The estimated award date is June 2, 2026.

The estimated annual contract value is $400,000, funded entirely by the United States Department of Agriculture under 2 CFR Part 200 standards with no state, local, or non-federal funding sources. All pricing must remain firm for the initial contract term, and price increase requests require 120 days' advance notice with supporting documentation such as Producer Price Index information or manufacturer price lists. This procurement replaces an expiring agreement (RFP 20128A-DST-KJ) with contract usage documented in the HCPS Usage Report for the 2025-2026 fiscal year. Qualified proposers must demonstrate three years of experience providing similar commodities and services, authorization to do business in Florida, E-Verify compliance, proof of insurance with specified coverage limits, and three business references. Evaluation will be based on qualifications and experience (20 points), scope of work understanding (25 points), service requirements (20 points), and cost/value (35 points). HCPS encourages affirmative contracting steps to include small, minority, and women-owned businesses; however, no explicit set-aside provisions exist. Proposers must complete multiple compliance certifications including drug-free workplace certification, non-collusion affidavits, debarment and suspension certifications, Buy American provision compliance for domestic product preference, and certifications regarding foreign entities of concern as mandated by Florida Statute 287.138.