UPDATED Description of Work & Bid Form - RFB # 7318.xlsx
XLSX spreadsheet 32 KB Posted
- Attached to
- BOE Election Night Box Truck Rental - Nov 2026
- Solicitation number
- 7318
- Issued by
- Ohio
About this file
This is a bid form and description of work for RFB #7318 issued by the Cuyahoga County Board of Elections (CCBOE) in Ohio for box truck rental services supporting election operations. The CCBOE seeks to rent six box trucks for transporting election materials on Election Day and night in November 2026. Bidders may propose either two 12-foot trucks and four 15-foot or 16-foot trucks, or alternatively six 15-foot or 16-foot trucks. Delivery of all trucks is required Friday, October 30, 2026, between 10:00 a.m. and noon, with pickup scheduled for Wednesday, November 4, 2026, between 10:00 a.m. and noon. The rental period extends approximately five days. Bids are due October 20, 2026, and must be submitted through the Supplier Portal using the filename format "Event 7318 - Vendor Name."
All quoted rental fees must be all-inclusive of unlimited mileage, roundtrip delivery and pickup service provided by the vendor, a full tank of fuel at delivery, and no refueling requirements imposed on the lessee. Prices shall exclude sales tax, as the CCBOE is a governmental agency that is self-insured and exempt from sales tax; the winning bidder will receive a sales tax exemption form or self-insured letter upon request. Payment terms follow Cuyahoga County standard procedures of Net 30, with the award made via purchase order. Bidders must complete the provided Excel bid form by entering pricing only in designated blue cells for each truck type and quantity, verify all totals highlighted in peach, and submit the completed file through the Supplier Portal. Questions regarding the RFB should be directed to Vicki Racette, Program Coordinator, at vjracette@cuyahogacounty.gov.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| UDPATED Terms and Conditions - RFB # 7318.pdf | ||
| Description of Work & Bid Form - RFB # 7318.xlsx | XLSX spreadsheet | |
| RFB 7318 - Amendment 1 - 10.15.pdf | ||
| Terms and Conditions - RFB # 7318.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Bid Form - RFB # 7318
| Box Truck Rental for the November 2026 General Election |
| Instructions: Please tab through this worksheet to enter data into the blue cells only. After all blue cells are populated, please double-check the Totals (highlighted in peach) to insure they are correct. Then save this Excel file to include your Vendor Name (i.e. "Event 7318 - Vendor Name") and upload into the Supplier Portal when you submit your bid. Thank you. |
Description of work:
Rental of Six (6) Box Trucks for Transporting Election Materials on Election Day/Night [The CCBOE is open to renting either two (2) 12-ft trucks and four (4) 15-ft/16-ft trucks OR renting six (6) 15-ft/16-ft trucks.]
It is requested that your rental fee for each box truck include:
>> Unlimited Mileage including Delivery & Pickup Service.
>> Full Tank of Fuel at Delivery >> No Refueling Requirement >> Delivery of All Trucks by Vendor >> Pickup of All Trucks by Vendor
Rental Period:
Delivery Fri., 10/30/2026 - Morning (between 10:00am - Noon) Pickup Wed., 11/04/2026 - Morning (between 10:00am - Noon)
Please Note: The staff receiving the trucks will not be the same drivers of the vehicles on Election Day/Night.
Prices quoted should be inclusive of all services bulleted above and shall not include sales tax. As a governmental agency, the Board of Elections is self-insured for this truck rental and is exempt from paying sales tax. A sales tax exemption form and/or self-insured letter can be furnished to the winning bidder upon request.
The winning bidder will be awarded with a purchase order for the vehicle rental. The County standard payment term is Net 30.
For questions relating to this RFB, please contact:
Vicki Racette, Program Coordinator vjracette@cuyahogacounty.gov
| LN | Quantity | Item | Rate | Unit | Total |
| 1 | 6 | 15-Foot or 16-Foot Box Truck - Including: |
Roundtrip Delivery & Pickup Service Unlimited Mileage Full Tank of Fuel at Delivery No Refueling Requirement $ - 0 EA $ - 0 << ENTER THIS AMOUNT INTO LINE 1 OF THE BID IN THE PORTAL (required)
| >>> If your company rents 12-foot box trucks, please ALSO quote as follows: | ||
| 2 | 2 | 12-Foot Box Truck - Including: |
Roundtrip Delivery & Pickup Service Unlimited Mileage Full Tank of Fuel at Delivery
| No Refueling Requirement | $ - 0 | EA | $ - 0 | << ENTER THIS AMOUNT INTO LINE 2 OF THE BID IN THE PORTAL |
| 3 | 4 | 15-Foot or 16-Foot Box Truck - Including: |
Roundtrip Delivery & Pickup Service Unlimited Mileage Full Tank of Fuel at Delivery No Refueling Requirement $ - 0 EA $ - 0 << ENTER THIS AMOUNT INTO LINE 3 OF THE BID IN THE PORTAL
Additional Information You Wish to be Considered with this Bid (optional):
| Supplier Contact Information | |
| Company Name: | Date: |
Contact Person Name: Email:
Title: Phone #:
| RFB Event # 7318 |
| VR 10/13/2026 |
image1.png
File details come from the government source that posted it. Updated .