RFB 7318 - Amendment 1 - 10.15.pdf

This is an amendment to a Request for Bids issued by the Cuyahoga County Board of Elections for box truck rental services required for election night operations in November 2026. The amendment extends the rental period with delivery scheduled for Friday, October 30, 2026, between 10:00 a.m. and noon, and pickup on Wednesday, November 4, 2026, between 10:00 a.m. and noon. Bidders may propose either six 15-foot or 16-foot trucks, or alternatively two 12-foot box trucks and four 15-foot or 16-foot trucks if their company maintains a 12-foot truck rental fleet. The RFB closing date has been extended to Wednesday, October 21, 2026, at 2:00 p.m. Eastern Time. The bidding structure includes three potential lines: Line 1 for six 15-foot or 16-foot trucks, Line 2 for two 12-foot box trucks, and Line 3 for four 15-foot or 16-foot trucks, with companies that rent 12-foot trucks required to submit bids for all three lines.

All quoted rental fees must be all-inclusive of unlimited mileage, delivery and pickup service by the vendor, and a full tank of fuel at delivery with no refueling requirements by the lessee. Pricing shall exclude sales tax, with the County providing a sales tax exemption form or self-insured letter to the winning bidder upon request. Payment terms follow the County standard of Net 30, with award made via purchase order. Bidders must complete the provided Excel bid form by entering pricing in designated cells, verify totals, and submit the file through the Supplier Portal using the filename format "Event 7318 - Vendor Name." Questions regarding the RFB should be directed to Vicki Racette, Program Coordinator, at vjracette@cuyahogacounty.gov.