Description of Work & Bid Form - RFB # 7318.xlsx
XLSX spreadsheet 32 KB Posted
- Attached to
- BOE Election Night Box Truck Rental - Nov 2026
- Solicitation number
- 7318
- Issued by
- Ohio
About this file
This is a bid form and description of work for Request for Bids (RFB) #7318 issued by the Cuyahoga County Board of Elections (CCBOE) in Ohio for box truck rental services. The CCBOE seeks to rent six box trucks for transporting election materials on Election Day and night in November 2026. Bidders may propose either two 12-foot trucks and four 15-foot or 16-foot trucks, or six 15-foot or 16-foot trucks. Rental delivery is scheduled for Monday, November 2, 2026, between 10:00 a.m. and noon, with pickup on Wednesday, November 4, 2026, between 10:00 a.m. and noon. The rental period encompasses a two-day window for the general election operations.
All quoted rental fees must be all-inclusive of unlimited mileage, delivery and pickup service by the vendor, a full tank of fuel at delivery, and no refueling requirements by the lessee. Prices shall exclude sales tax, as the CCBOE is a governmental agency exempt from sales tax; the Board will provide a sales tax exemption form or self-insured letter to the winning bidder upon request. Payment terms follow the County standard of Net 30, with award made via purchase order. Bidders must complete the provided Excel bid form by entering pricing in designated cells, verify totals, and submit the file through the Supplier Portal with the filename format "Event 7318 - Vendor Name." Questions regarding the RFB should be directed to Vicki Racette, Program Coordinator, at vjracette@cuyahogacounty.gov.
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Other files
| File | Type | Posted |
|---|---|---|
| UDPATED Terms and Conditions - RFB # 7318.pdf | ||
| RFB 7318 - Amendment 1 - 10.15.pdf | ||
| UPDATED Description of Work & Bid Form - RFB # 7318.xlsx | XLSX spreadsheet | |
| Terms and Conditions - RFB # 7318.pdf |
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Text version
Bid Form - RFB # 7318
| Box Truck Rental for the November 2026 General Election |
| Instructions: Please tab through this worksheet to enter data into the blue cells only. After all blue cells are populated, please double-check the Totals (highlighted in peach) to insure they are correct. Then save this Excel file to include your Vendor Name (i.e. "Event 7318 - Vendor Name") and upload into the Supplier Portal when you submit your bid. Thank you. |
Description of work:
Rental of Six (6) Box Trucks for Transporting Election Materials on Election Day/Night (The CCBOE is open to renting either two (2) 12-ft trucks and four (4) 15-ft/16-ft trucks OR renting six (6) 15-ft/16-ft trucks.)
It is requested that your rental fee for each box truck include:
>> Unlimited Mileage including Delivery & Pickup Service.
>> Full Tank of Fuel at Delivery >> No Refueling Requirement >> Delivery of All Trucks by Vendor >> Pickup of All Trucks by Vendor
Rental Period:
Delivery Mon., 11/02/2026 - Morning (between 10:00am - Noon) Pickup Wed., 11/04/2026 - Morning (between 10:00am - Noon)
Please Note: The staff receiving the trucks will not be the same drivers of the vehicles on Election Day/Night.
Prices quoted should be inclusive of all services bulleted above and shall not include sales tax. As a governmental agency, the Board of Elections is self-insured for this truck rental and is exempt from paying sales tax. A sales tax exemption form and/or self-insured letter can be furnished to the winning bidder upon request.
The winning bidder will be awarded with a purchase order for the vehicle rental. The County standard payment term is Net 30.
For questions relating to this RFB, please contact:
Vicki Racette, Program Coordinator vjracette@cuyahogacounty.gov
| LN | Quantity | Item | Rate | Unit | Total |
| 1 | 6 | 15-Foot or 16-Foot Box Truck - Including: |
Roundtrip Delivery & Pickup Service Unlimited Mileage Full Tank of Fuel at Delivery No Refueling Requirement $ - 0 EA $ - 0 << ENTER THIS AMOUNT INTO LINE 1 OF THE BID IN THE PORTAL (required)
| >>> If your company rents 12-foot box trucks, please ALSO quote as follows: | ||
| 2 | 2 | 12-Foot Box Truck - Including: |
Roundtrip Delivery & Pickup Service Unlimited Mileage Full Tank of Fuel at Delivery
| No Refueling Requirement | $ - 0 | EA | $ - 0 | << ENTER THIS AMOUNT INTO LINE 2 OF THE BID IN THE PORTAL |
| 3 | 4 | 15-Foot or 16-Foot Box Truck - Including: |
Roundtrip Delivery & Pickup Service Unlimited Mileage Full Tank of Fuel at Delivery No Refueling Requirement $ - 0 EA $ - 0 << ENTER THIS AMOUNT INTO LINE 3 OF THE BID IN THE PORTAL
Additional Information You Wish to be Considered with this Bid (optional):
| Supplier Contact Information | |
| Company Name: | Date: |
Contact Person Name: Email:
Title: Phone #:
| RFB Event # 7318 |
| VR 10/13/2026 |
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File details come from the government source that posted it. Updated .