UK_Wide_Custodial_Sources_Sought.docx

General Information

NOTE: For companies interested in this notice, please ensure responses account for the requested information outlined below.

Contracting Office Address

Department of the Air Force, United States Air Force Europe, 48 CONS/LGCB - Lakenheath, RAF Lakenheath Unit 5070 Box 270, RAF Lakenheath, Brandon, Suffolk IP27 9PN

Description

The US Air Force, 48th Contracting Squadron, RAF Lakenheath, United Kingdom (UK) anticipates to solicit (i.e. tender) in the near future for custodial/janitorial contractor support services. The services will be performed at various facilities located throughout the UK, at locations specified by the attached Draft PWS that include, RAF Lakenheath, RAF Mildenhall, RAF Feltwell, RAF Alconbury, RAF Molesworth, RAF Croughton, RAF Fairford and RAF Welford. The associated square footage of facilities, cleaning frequencies, and associated levels of services are outlined by the attached “DRAFT”-copy of the Performance Work Statement (PWS). The contractor shall provide all management, tools, materials, supervision, supplies, equipment, transportation and labor necessary to ensure that custodial services are performed in accordance with the requirements contained in the attached “DRAFT” PWS, in maintaining satisfactory facility conditions that present a sanitary, clean, neat and professional appearance.

The current contract fulfilling the aforementioned custodial/janitorial services was awarded under US Air Force, 48 Contracting Squadron, RAF Lakenheath contract # FA5587-12-D-0007 to Sodexo Ltd with an effective date of 29 February 2013, for a base year plus four (4) option years with a possible six (6) month performance period extension; expiring as soon as 31 December 2015. The resultant award from the anticipated solicitation/tender subject to this sources sought will continue to fulfill UK wing wide custodial/janitorial services from 01 January 2016 through 30 September 2020; constituting a 9-month base plus four (4) option years with a possible six (6) month extension.

The anticipated forthcoming solicitation will require companies who wish to tender to propose prices as “Firm-fixed-Priced”; whereby such proposed pricing will not be subject to adjustment, revision, and/or negotiation during the US Government’s evaluation process leading to a subsequent contract award decision. While the US Government recognizes the relevance of UK Transfer of Undertakings, Protection of Employees (TUPE) regulations and the availability of related information to companies wishing to propose, the responsibility to provide TUPE-information rests solely with the transferor (i.e. incumbent contractor). Accordingly, during the solicitation phase, proposal evaluation, and award of the resultant contract, the US Government will not have access to, knowledge of, nor becomes involved with, TUPE-information related to the incumbent contractor. This also includes the US Government’s exemption from becoming responsible for any associated TUPE-liabilities, to include indemnification, that may transpire between the incumbent contractor and any other company that potentially results from a follow-on contract.

NOTE: Although a “DRAFT” Performance Work Statement is provided, this notice does not constitute a solicitation. This notice is for planning purposes only.

Requested Information

The following is requested from interested companies;

1. If/When the aforementioned service is formally solicited by the US Government, would your company be interested in providing a proposal? If so, please provide the contact details of your company.

2. Based upon the attached “DRAFT” PWS attached, are there any aspects that are unclear and/or do not allow a clear understanding of the US Government’s requirements?

3. Based upon the attached “DRAFT” PWS attached, are there commercial industry practices that appear to differ greatly than what is being requested by the US Government under the anticipated, forthcoming solicitation/tender?

Please submit a written response via scan/email-attach to points of contract listed below.

Deadline for Responses

The deadline for response to this notice is close of business, 1600 GMT, 29 May 2015.

Point of Contact

Submit written responses via scan/email-attach or any questions with relation to the aforementioned notice to Ms. Claire Switzer at claire.switzer.gb@us.af.mil, Ms. Kim Baker at kim.baker.3.gb@.us.af.mil, 2Lt Savard Boone at savard.boone.1@us.af.mil, MSgt Clifford Cruz at clifford.cruz@us.af.mil.

Place of Performance

Address: Various RAF installations throughout Southern and Southeastern UK that entail RAF Lakenheath, RAF Mildenhall, RAF Feltwell, RAF Alconbury, RAF Molesworth, RAF Croughton, RAF Fairford and RAF Welford.

Country: UNITED KINGDOM