UGC One to Two (1-2) ~33,000 GVW Crew Truck With Air Compressor -.xlsx
XLSX spreadsheet 84 KB Posted
- Solicitation number
- 3974
- Issued by
- Knox County, Tennessee
About this file
This document is an Invitation to Bid issued by Knoxville Utilities Board (KUB) for procuring one to two new ~33,000 GVWR Regular Cab & Chassis trucks with air compressors. The bid solicitation seeks a vehicle with specific technical requirements including a diesel engine, automatic transmission, specific axle and brake specifications, comprehensive lighting and electrical features, and a detailed body configuration with specialized compartments and equipment. The bid process allows for the purchase of one or two trucks, with an option to trade in an existing 2007 International 4300 truck, and requires delivery to KUB's Transportation Department in Knoxville, Tennessee.
The bid will be evaluated on three primary criteria: price (with the lowest price receiving maximum points), technical specifications and lead time, and dealer performance. Pricing is to be submitted on a per-unit basis, with options for additional equipment and accessories. The bid includes specific warranty requirements, with the warranty start date beginning on KUB's final acceptance of the vehicle. Vendors must provide detailed information about parts availability (95% within 48 hours), service capabilities, warranty details, factory location, and references. The bid emphasizes the importance of continuous vehicle operation and requires prompt parts and service support, with a comprehensive set of technical specifications that must be precisely met or explicitly explained in the bid response.
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| File | Type | Posted |
|---|---|---|
| Bid_Terms_and_Conditions_4.17.25.pdf | ||
| 3974_Invitation Letter.pdf |
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Text version
Sheet1
| KNOXVILLE UTILITIES BOARD | |
| INVITATION TO BID | |
| This is an Evaluated Bid (Criteria defined below) | |
| This form must be submitted with your bid |
Description: - One to Two (1-2) New ~33,000 GVWR Regular Cab & Chassis W/ Air Compressor; 161" WB as spec'd below:
| Bid Instructions: | 1.) Fill in all "yellow" highlighted areas and attach with electronic bid in BidSync. |
| 2.) Indicate compliance with each specification (either "yes" or "no"). | |
| 3.) Any exceptions MUST be noted below in area provided ("Details / Exceptions"). | |
| 4.) Provide reference information for dealer performance, dealer location, and warranty information and attach in BidSync. | |
| 5.) Evaluation criteria are shown and explained below. | |
| 6.) Successful bidder must furnish a statement of origin, odometer statement, and an itemized factory invoice for equipment provided at time of delivery. |
| Bid Provisions: | 1.) Bid Evaluation Criteria: Bids will be evaluated and awarded in accordance with the criteria outlined below. |
| 2.) Delivery: The successful bidder will be responsible for delivering the completed unit to KUB's Transportation Department at 4505 Middlebrook Pike, Knoxville, TN 37921. | |
| 3.) Delivery Terms: All pricing should be quoted FOB DESTINATION to KUB's Transportation Department at 4505 Middlebrook Pike, Knoxville, TN 37921. | |
| 4.) Delivery Period: The delivery of the completed unit should occur as soon as possible, but not to exceed stated delivery date. If the vendor stated delivery date passes, KUB has | |
| the right to secure any items necessary to fulfill the purchase order at the expense of the successful bidder. KUB can, at its discretion, grant extensions to the deadline, | |
| or assess monetary penalties for not meeting the set deadline (See # 5 Liquidated Damages). | |
| 5.) Liquidated Damages: Delivery shall be expedited and within non-exaggerated guaranteed days as stated on the bid form. Understanding that the build date may be influenced by | |
| outside forces, a slight delay in delivery can be overlooked with notification and acceptance of such. A 30 day or longer or a negligent delay by a Vendor may cause the | |
| cancelation of an order at KUB's discretion, or liquidated damages may be imposed. After a delivery due date passes, the following may take effect at KUB's discretion: | |
| The Vendor shall provide the use of a similar model vehicle or piece of equipment at no charge to KUB, or a liquidated damage fee of $500.00 per day may be imposed upon the | |
| Vendor until the bid item has been successfully delivered. Notwithstanding, integrity and due diligence is expected. | |
| 6.) "Or Approved Equal": Meaning: alike in amount, rank, value, size, and same in operation or effect. In all specifications the words “approved equal” are understood to apply | |
| where brand name, trade name, catalog reference, or patented product is referenced. References to such specific product are intended as descriptive, not restrictive, unless | |
| otherwise stated. Product will be considered if proof of compatibility is provided, including appropriate catalog excerpts, descriptive literature, specifications and test | |
| data, etc. The Purchasing Agent's decision as to acceptance of the product as equal shall be final. | |
| 7.) Warranty: Warranty start date for the entire unit will begin on the date of final acceptance by KUB. The dealer must initiate the warranties on all components of the entire unit, | |
| including other manufacturers' warranties, and proper forms must be presented to KUB prior to full payment. |
I have read and understand all instructions and provisions that accompany this bid and this bid process.
Name/ Signature Date
| Company Represented | Company Address | |
| Explanation of Criteria: | ||
| An evaluation team consisting of KUB representatives will review and independently rate each bid in the following order of importance: Price, Technical / Lead Time, and Dealer Performance. |
| Price |
| 1.) BID PRICE |
| Points awarded for bid price are determined as follows: The lowest price will receive the maximum amount of points. All other bid price points will be calculated by their |
| percentage more than the lowest bid, and that percentage will be subtracted from the maximum possible points. |
| Technical / Lead Time |
| Bid units will be evaluated on the criteria of how well they conform to the Spec, previous performance history, job function, ease of maintenance, parts availability, and lead time. |
| Dealer Performance |
| Bid units will be evaluated on the criteria of the past delivery performance, dealer performance, dealer customer service and references, dealer location, as well as proximity of warranty service and conformance to bid requirements. |
Proposed Parts & Service Availability Program
| PURPOSE: | The continuous operation of the unit(s) is of the utmost importance and frequently of an emergency nature. It is, therefore, imperative that the successful bidder |
| be in a position to render prompt parts and/or service. Parts inventory shall be of sufficient size and diversification as to offer a level of parts availability of | |
| ninety-five percent (95%) within forty-eight (48) hours from the time of order by KUB. Availability of preventative maintenance items such as filters, belts, | |
| hydraulic lines and hoses shall not exceed twenty-four (24) hours. | |
| Directions: Please outline in detail your proposed parts and service availability program in the space provided below. |
Description Make & Model GVW Total Quantity Required Unit Price Total Price
| (Please specify) | (Please specify) | (Please specify) | |||
| Pricing: | |||||
| Base Bid | - One to Two (1-2) New ~33,000 GVWR Regular Cab & Chassis W/ Air Compressor; 161" WB as spec'd below: | 1 | $0.00 | ||
| Cab & Chassis - Please Specify make & model | |||||
| Steel Body - Please Specify make & model |
| Additional Trucks | Optional Second (2nd) New ~33,000 GVWR Regular Cab & Chassis W/ Air Compressor; 161" WB as spec'd below: | 1 | $0.00 | |
| Additional Trucks Subtotal | $0.00 |
Base Bid Total $0.00
| Total with Additional Trucks | $0.00 | |
| Additional Trucks |
| KUB Trade-Ins: | KUB Trade-Ins are as follows: Contact Lynn Kitts at 865-558-2161 for scheduling of Trade-In viewing. |
| Trades are "as is, where is" - no warranties implied or given - |
| 1.) | KUB# 6449 2007 International 4300 W/~ 80,545 Miles VIN# 1HTMMAAL87H502113 | $0.00 |
| Subtotal (Trade-In Values) | $0.00 |
Base Bid Total $0.00
| Additional Total | $0.00 | ||
| Options | Option Prices | ||
| 1.) | Extended Warranty Options | $0.00 | |
| 2.) | Aluminum Body | $0.00 | |
| 3.) | One (1) Air Systems 30 CFM Breather Box Filtration System (AIR System International Model# BB30C03KUB) | $0.00 | |
| 4.) | One (1) Air Systems Replacement Filter Kit for 30 CFM Box | $0.00 | |
| 5.) | One (1) Air Systems Calibration Kit for CO Monitor | $0.00 | |
| 6.) | Two (2) Air Systems 50' automatic hose reels - mounted above storage trough | $0.00 | |
| 7.) | Three (3) 50' hose STD (Foster or Schrader fittings) | $0.00 | |
| 8.) | Two (2) SKA-Pak (Automatic, Schrader fitting) with Vibro Alert | $0.00 | |
| 9.) | Air System International high intensity audible/visual alarm box (AIR 50-ALMSTH) | $0.00 | |
| 10.) | Fitting to equip unit to truck | $0.00 | |
| 11.) | Air System International high intensity audible/visual alarm box (AIR 50-ALMSTH) | $0.00 | |
| 12.) | Scott compressed air tank 10 minutes 3,000 psi (3M / Scotts Part# 42303432011) | $0.00 | |
| 13.) | Reducer assembly (Part# 200031-03) | $0.00 | |
| 14.) | $0.00 | ||
| 15.) | $0.00 | ||
| Total | $0.00 | ||
| $0.00 |
| Specifications | Comply | Details / Exceptions |
| (Yes or No) | (Please specify) |
| 1. Truck: | |
| a. | Truck must have an effective clean C/A min 84" max 88" |
| b. | Minimum 6 factory switches installed in cab |
| 2. Engine: | |
| a. | Minimum 6 cylinder diesel (minimum 280 horsepower) |
| Please Specify engine | |
| b. | B20 compatible |
| c. | Manufacturer's heavy duty engine cooling |
| d. | Vertical Exhaust |
| 3. Transmission: | |
| a. | Standard Automatic 5 speed with overdrive transmission with manufacturer's heavy duty cooling - Allison 3000 series or approved equal |
| Please Specify transmission | |
| b. | Power Take Off provision (Must be able to run air compressor and Digger at same time if added later) |
| 4. Axles: | |
| a. | Manufacturer's standard drive axle ratio for the engine/transmission combination listed (minimum 4.30 to 1.00) |
| b. | Front: minimum 12,000 lbs. capacity |
| c. | Rear: minimum 21,000 lbs. capacity |
| d. | Limited slip rear end |
| 5. Springs: | |
| a. | Heavy duty front and rear shocks |
| 6. Steering: | |
| a. | Power Steering |
| 7. Brakes: | |
| a. | Full air - heavy duty cam action - Anchor lock spring set parking brake - 13 cu. Ft. compressor (minimum) air dryer |
| 8. Tires/wheels: | |
| a. | Front: 11R22.5 - highway tread |
| b. | Rear: 11R22.5 - highway tread |
| c. | 22.5 x 8.25 - one piece steel wheels |
| d. | Front wheel oil sealed |
| 9. Electrical/Lighting: | |
| a. | All lighting must be approved for working around Natural Gas |
| b. | Heavy duty alternator, minimum capacity 130 amps with 16 amps @ idle |
| c. | 1250CCA @ 0o F battery (2 each) |
| d. | Rear light connections FSS specified |
| e. | Roof clearance lights |
| f. | Minimum 2 speed electric wipers with wet arm washers |
| g. | Bluetooth capable Radio, AM-FM push button |
| h. | LED lighting package (lights to be LED where possible) |
| i. | LED underbody ground lighting / "Puddle Lighting" (one on each corner of bed, to light up ground at night when approaching tool bins) |
| j. | Factory fog lights |
| k. | Four (4) white strobe lights mounted high on the bed rear in front grill - Six (6) LED minimum on each strobe |
| l. | Two (2) Adjustable LED work lights mounted high on the rear corners of the bed (min 2000 lumen) - to be on a separate switch |
| 10. Mirrors: | |
| a. | Dual mount outside main trailer tow (fold away) with blind spot mirrors |
| 11. Seating: | |
| a. | Driver's seat to be air ride and 60/40 bench style passenger side |
| 12. Fuel Tank: | |
| a. | Right side 50 gal. - step type |
| 13. Exterior: | |
| a. | Paint, Oxford White - Clearcoat |
| 14. Air Conditioning: | |
| a. | In dash - standard air conditioning integral with heater |
| 15. Miscellaneous: | |
| a. | Safety system that includes lane departure, collision mitigation, etc. |
| b. | Orange seat belts |
| c. | Standard Air Bags (for driver and right front passenger if available) |
| d. | Heavy duty rubber floor covering (no carpet) |
| e. | One (1) amber LED lightbar, centered on top of cab, controlled by dash mounted control box in cab, INSTALLED |
Acceptable Model: STL K-Force 47" Phone: 1-800-757-2581 (Reference KUB pricing)
| f. | Engine control remote mounted with PTO controls with ignition switch control |
| g. | Install One Backup Alarm |
| h. | Junction block in cab for tail light, turn light, backup light, and key switch controlled circuits. Mounted behind driver's seat |
| i. | Wired with a RV style trailer connector and wiring harness on rear (Pollak 11-898) |
| j. | Trailer Package to rear including proportional electric brakes. (Tekonsha 90885) |
| k. | Install rearview and sideview camera system |
| l. | Two front tow hooks |
| m. | Grab handles on each side of cab |
| n. | Fire Extinguisher - Two 20# rated for Natural Gas, one mounted on front and the other on the rear |
| o. | Removable cone holder mounted on front bumper, place on left side tow hook |
| 16. Body: | |
| a. | Body shall be painted outside and inside to match truck color. |
| b. | Lights shall be installed in each outside compartment of the body and above all interior shelving. A switch shall be installed on the dash for control with red warning light to indicate switch is on. |
| c. | (2) Cargo area LED lights (min 2600 lumen) each |
| d. | All compartment doors to have LED strip lighting |
| e. | All compartment doors to have heavy duty seals |
| f. | StreetSide (front and rear) - shelves to have rolled edges and two inch retainers |
| g. | StreetSide Vertical #1 - One door to be 29" x 57 5/8" Two adjustable shelves with dividers |
| h. | StreetSide Vertical #2 - One door to be 24" x 57 5/8" Through top shelf blocked off between #1 & #2. One adjustable shelf. (Three (3) shelves) |
| i. | StreetSide Horizontal #3 - Two doors to be 26 5/16" x 19 3/4" each. Through top shelf. Lower shelf in compartment bottom. |
| k. | StreetSide Vertical #4 - One door to be 28" x 57 5/8" Through top shelf. Two adjustable shelves with dividers. |
| l. | StreetSide - Easy drop down ladder rack |
| m. | StreetSide - Chock block holders, one each side |
| n. | StreetSide - Splash protected louvered vents |
| o. | Curbside (front and rear) - Shelves to have rolled edges and two inch retainers |
| p. | Curbside Vertical #1 - 29" x 57 5/8" One adjustable shelf with dividers, (2) each 16 peg tool holders. Upper tool holder to have 16 3" pegs with a 1" 90 degree bend, spread evenly for the full width of the compartment. Lower tool holder to have 16 3" straight pegs full width of the compartment. Three additional holders to be installed in the compartment. Final locations of all tool holders to be determined at prepaint |
| q. | Curbside Vertical #2 - 24" x 57 5/8" with two adjustable shelves with dividers. |
| r. | Curbside Horizontal #3 - Two doors to be 25 5/16" x 23 3/4" each with two fixed shelves with dividers. Lower shelf compartment in bottom. |
| s. | Curbside Vertical #4 - 28" x 57 5/8" with two adjustable shelves |
| t. | Curbside - Splash protected louvered vents |
| u. | Curbside #2 Vertical to be vented |
| v. | Curbside - Barricade rack installed on outside of body on rear curbside with aluminum tread plate between body and brackets to protect body from shifting barricades. |
| w. | Dimensions Inverter DSI/12/3600N - to be located in bottom of Curbside Vertical #1 |
| x. | Two 8D auxiliary batteries for Dimensions Inverter installed in the bed of truck in enclosed box. |
| y. | Front View - 20" x 30" permanent metal vent |
| z. | Body shall have recessed LED stop, turn and tail lights (preference is 6 brake lights) 2 high on body and 4 in the tail shelf |
| aa. | Furnish and install an hour meter mounted in the cab to indicate the number of hours the engine runs. |
| ab. | Furnish and install a LED directional light recessed in the rear bumper with control switch mounted in the cab. |
| ac. | Mud flaps. |
| ad. | Spring loaded master locking on street and curb side |
| ae. | Wheel chocks (2 each) |
| af. | Aluminum roll-up shutter type door in rear |
| ag. | Two full length reinforced inside shelves are to be mounted on the inside of the body on both sides. Vertical shelf supports on 36" centers to support heavy loads. |
| ah. | Metal tool box with double doors and slam action latch mounted on a shelf that runs from the left side to the right side of the body bulkhead. This shelf measures 28" deep and 29" from the floor to the top of the shelf. The utility box measures 30" high x 42" wide x 24" deep. Paint inside and out to match body. Box to be mounted as close to right side as possible |
| ai. | Water cooler bracket mounted on right rear corner of body in line with top of compartments. |
| aj. | Full body undercoating. |
| ak. | Rubber fenders with radius corners. |
| al. | Furnish and install an electronic automatic engine speed control. |
| am. | One (1) amber beacon light on each rear corner of body controlled by cab lightbar switch. |
| an. | Rear Bumper step to run full length of bumper/Bustin SG101 slide away two step stair located curb side |
| ao. | 24" tail shelf extension to serve as a working platform from rear of truck. Extension to be level with body floor and include all necessary reinforcements. |
| ap. | SS Tail shelf to have a vented compartment underneath with heavy duty slide out tray. Clear and open dimensions must allow a pump 17" tall X 15" wide X 18" deep to be set on top of tray and slide in and out of compartment. CS underneath tail shelf to be open. Slide out tray to be rated for minimum of 200 lbs. (Vented to center of truck underneath bed) |
| aq. | Single grab handle above water cooler bracket offset to left side of water cooler bracket. |
| ar. | Handrail installed on curbside top of tail shelf (U-shaped style with both ends connecting to tail shelf). |
| as. | Furnish and install a Sullair Compressor Model 160 UDEC or equivalent |
| at. | Compressor to be installed underneath frame. |
| au. | Controls to be mounted in the first vertical curbside compartment (same compartment as compressor controls). Unit to be installed at head of bed. |
| av. | Oil cooling unit is mounted to the front of the bed over the cab with min 6” of clearance for air circulation |
| aw. | Install a Parker 08L543C automatic oiler in an accessible location between the cab and body. A one inch tee to be installed on the inlet side of the oiler as a fresh air supply. The plugged end of the tee is to face the cab. |
| ax. | Install one inch air lines to feed three outlet locations. The two side body outlets to be reduced to 3/4 inch and equipped with Apollo C11 - 3/4 ball valve. The third outlet is attached to the Hanney 818-23-24B air hose reel (6”) wide mounted at the left rear corner. Reel must have minimum 50' of 1" Parker 7268E Stinger (yellow) hose installed. This outlet is to face to the rear for operation. All valves to be equipped with Dixon GJ-55 ground joint couplings. Outlets shall have sufficient clearance for connecting air hoses. |
| ay. | One (1) air hose reel, 6” wide, to be installed on CS front corner of bed min 50' 1/2 inch air hose |
| az. | One (1) extension cord reel (50’) to be installed behind passenger’s door on ledge of body. 12/3 or heavier. |
| ba. | Holland PT-100A pintle hook on 3/8" mounting plate with two (2) diagonal supports reinforced to the chassis frame |
| bb. | Two (2) attachment points for trailer safety chains |
| bc. | Locking drop down doors to be located on the top rear of both sides of upper canopy section of body that access the top shelf on each side |
| bd. | Install 4 pry bar sleeves on curbside cargo area. Sleeves to be spaced out far enough to miss sliding door track and weather stripping. Bar stop included. Final location to be determined at prepaint. |
| be. | Install 30 amp 110V reel with 50' 12/3 wire in CS ledge |
| bf. | Install 2" receiver at rear of tail shelf for a vise mount. |
| bg. | Install vise mount with retainer. Rigid BC-210 ( or approved equal) pipe vise to be mounted to vise mount. |
| bh. | Install multi outlet strips for battery chargers in CS 2nd vertical. Mount a female15 amp receptacle with weatherproof cover to allow for shore power charge up. Location to be determined at prepaint. |
| bi. | Install jackhammer holder in SS cargo area floor. Final location to be determined at prepaint. |
| bj. | Install expanded metal screen in floor at front cargo area to allow for clean out. |
| bk. | Install 8 bit holder bracket in SS cargo area floor. Holders must be sized to fit KUB jackhammer bits. Final location to be determined at prepaint. |
| bl. | Install (1) 12 volt outlet assembly with 3 total outlets. Location to be determined at prepaint. |
| bm. | Mount (2 ) 4" LED recessed lights on rear of body to light up top of tail shelf area. Switched on with the puddle lighting. |
| bn. | Recess back up camera under directional light bar with a guard for protection |
| bo. | Mount (2) LED strobe lights on each side of the vehicle. One mounted on the wheel well panel and one mounted under cab. Strobe lights must have a minimum of 6 LEDS and be amber/clear combination. Final location of strobes to be approved at final prepaint. |
| bp. | SS rear to have opening to allow for valve key storage. Opening to be approximately 7" X 10". Install eye bolts on each side of opening to secure valve keys. |
| bq. | Install 3 shovel/tool holders inside CS rear cargo area. Location to be determined at prepaint. |
| br. | Install 5 heavy duty swivel hooks (8" opening) in cargo area. Location to be determined at prepaint. |
| bs. | Install 2 heavy duty swivel hooks (6" opening) in cargo area. Location to be determined at prepaint |
| bt. | Install 2 strap holders in SS cargo area. |
| bu. | Floor in side bed is to be a non slip surface |
| bv. | Tailshelf is to have a non slip metal surface. Grip tape peels off over time. |
| 17. Manuals: | |
| a. | Two (2) copies of operator manual (1 for truck & 1 for KUB's service dept.) |
CD must also be included, if available HARD COPY
b. One (1) copy of maintenance and repair manual CD must also be included, if available
c. Provide Four (4 keys for the vehicle, single key locking system
| 18. Wiring Diagrams: | |
| a. | A wiring diagram showing the manufacturer’s complete electrical system, circuit breaker panel layouts, and individual schematics for each separate circuit, shall be submitted at time of delivery. The diagrams shall include the circuit breaker panel layouts, primary electrical system, and individual schematics for each separate circuit. |
| 19. Training: | |
| a. | Four (4) hours of onsite training at NO ADDITIONAL CHARGE |
| 20. Conditions: | |
| a. | In addition to equipment specified, vehicle shall be equipped with all standard equipment as specified by the manufacturer for this model. It shall comply with all EPA Emission Standards and all Motor Vehicle Safety Standards as established by the U.S. Department of Transportation regarding the manufacture of motor vehicles. |
| 21. Pre-delivery Service: | |
| a. | Vehicle(s) are to be delivered properly serviced, clean, and in new operating condition. Pre-delivery service at a minimum shall include the following: complete lubrication, all fluid levels checked, any necessary adjustments to engine for proper operating condition, tires inflated to proper pressure, ensure proper operation of all accessories, gauges, lights, and mechanical features, headlights should be focused, vehicles cleaned and any unnecessary tags, stickers, or papers removed |
| 22. Manufacturer's Print Out: | |
| a. | Bid must come with a manufacturer's print out (Chrysler - Dial System, Ford - DORA, General Motors - GM Auto book, etc.) or approved equal to verify the vehicle bid meets all requirements. Any dealer installed aftermarket component(s), if specified, must be noted on the print out. |
| 23. Documents: | |
| a. | Manufacturer's statement of origin MUST be provided at time of delivery |
| 24. Warranty: | |
| a. | Please specify warranty period |
| b. | Please provide warranty details |
| 25. Service & Repair Facility: | |
| a. | Please specify location of service & repair facility |
| b. | Please state distance in miles from 4505 Middlebrook Pike, Knoxville, TN 37921 |
| c. | Please state number of certified mechanics at this service & repair facility |
| d. | Dollar value of parts stocked for unit(s) bid |
| 26. Factory: | |
| a. | Please specify location of factory |
| b. | Please state the factory's Parts Department hours |
| c. | Please provide emergency parts procedure(s) |
| d. | Please state the emergency parts delivery hours |
| 27. References: | |
| a. | Please provide a list of references. |
| Delivery Time | |
| Delivery: | # of CALENDAR days after receipt of purchase order by vendor |
| QUOTE BY: |
| COMPANY: |
| ADDRESS: |
| PHONE #: | |
| FAX #: | |
| EMAIL: | |
| DATE: | |
| END OF DOCUMENT |
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