Twin Matresses.docx

SECTION 1. OVERVIEW

The Colorado School for the Deaf and the Blind (CSDB) is seeking a vendor to provide twin matresses. The successful vendor will meet all the requirements in section four of this document

SECTION 2. ADMINISTRATIVE INFORMATION

A. Point of Contact The sole point of contact for this solicitation is:

Pete Peterson 33 N. Institute Street Colorado Springs, CO 80903 E-mail: ppeterson@csdb.org

B. Communications

All communication from CSDB will be via postings on the State’s Colorado Vendor Self Service (ColoradoVSS) website located at www.colorado.gov/vss. CSDB will post notices that will include, but are not limited to, any modifications to requirements; answers to questions received, and notice of award. It is the responsibility of the vendor to carefully and regularly monitor ColoradoVSS for any such postings.

C. Limited Competition

Because of the limited competition expected from registered vendors on the State’s Colorado Vendor Self Service (ColoradoVSS) website located at www.colorado.gov/vss for this solicitation, CSDB intends to use both ColoradoVSS and additional methods of vendor notification and may make the specifications available to non-registered vendors through additional means. However, quotes submitted by non-registered vendors will not be opened or considered (except as necessary to determine ColoradoVSS registration status) unless, after examination of quotes submitted by ColoradoVSS registered vendors, it is determined that there is not adequate competition among ColoradoVSS registered vendors. If adequate competition exists among registered vendors, quotes from non- registered vendors will not be considered. A vendor is considered registered if its registration is received in the ColoradoVSS system prior to the bid opening time or the due date for receipt of quotes.

D. Tax Exemption

The State of Colorado, as purchaser, is exempt from all federal excise taxes under Chapter 32 of the Internal Revenue Code (Registration No. 84-730123K) and from all state and local government use taxes (Section 39-26-704, C.R.S.). The State and Local Sales Tax Exemption Number for the State of Colorado is 98-02565.

E. Performance Outside the State of Colorado and/or the United States

Following the issuance of a Purchase Order, Contractor shall provide written notice to the State if Contractor intends to perform or subcontract for the performance of Services outside the State of Colorado and/or the United States. Such notice shall specify the type of services to be performed outside the State of Colorado and/or the United States and the reason why it is necessary or advantageous to perform such Services at such location or locations. All notices received by the State shall be posted on the Colorado Department of Personnel & Administration’s website. Knowing failure by Contractor to provide notice to the State under this provision shall constitute a material breach of any purchase order awarded pursuant to this solicitation.

F. Legal Residents

1. By responding to this solicitation, the vendor certifies that it shall comply with the provisions of Section 8-17.5-101, C.R.S. et seq. The vendor shall not knowingly engage an illegal alien to perform work under the resulting State Purchase Order (PO), or enter into a contract with a subcontractor that fails to certify to the vendor that the subcontractor shall not knowingly engage an illegal alien to perform work under the contract. The vendor represents, warrants, and agrees that it (i) will verify that it does not engage any illegal aliens through participation in the federal Basic Pilot Employment Verification Program and (ii) otherwise will comply with the requirements of Section 8-17.5-102(2)(b), C.R.S. The vendor shall comply with all reasonable requests made in the course of an investigation under Section 8-17.5-102, C.R.S. Failure to comply with any requirement of this provision or Section 8-17.5-101 et seq. C.R.S. shall be cause for termination for breach and the vendor shall be liable for actual and consequential damages.

2. The vendor, if a natural person eighteen (18) years of age or older, hereby swears or affirms under penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the United States pursuant to federal law, (ii) shall comply with the provisions of Section 24-76.5-101 et seq. C.R.S., and (iii) shall produce one form of identification required by Section 24-76.5-103, C.R.S. prior to the effective date of the resulting PO.

G. Service Disabled Veteran Owned Small Businesses (SDVOSBs) Business (SDVOSB) goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the Center for Veteran Enterprise within the U.S. Department of Veterans Affairs. See www.vip.vetbiz.gov.

1. By responding to this solicitation, the vendor certifies that it shall comply with the provisions of C.R.S. Section 24-103-211

2. Documented Quotes (DQ) and Information for Bids (IFB) may give a 5% preference.

3. SDVOSBs must submit documentation of SDVOSB certification issued through the U.S. Department of Veterans Affairs in their response to the solicitation.

H. DQ Timeline

1. The deadline for responses to this solicitation is May 16th, 2017 5:00 PM, Mountain Time.

2. Late responses will not be considered. It is the responsibility of the vendor to ensure that their response is received at the address above on or before the response due date and time. Responses may be modified or withdrawn prior to the response due date and time.

I. Selection

1. Selection will be made of the responsible vendor whose acceptable response is determined to be the most advantageous to CSDB, at CSDB’s sole discretion, cost/price being the primary consideration. This solicitation will result in a fixed- price Purchase Order. CSDB reserves the right to make an award without further discussion of responses received. Therefore, it is important that responses be submitted in the most complete terms possible.

3. The contents of the response, including persons specified to implement the project, of the vendor will become contractual obligations of the PO. Failure of the selected vendor to accept these obligations in a PO may result in cancellation of the selection.

4. Any information that will be included in any resulting PO cannot be considered confidential.

5. Upon vendor selection and PO issuance, the responses shall be open to public inspection subject to any continued prohibition on the disclosure of confidential data, C.R.S. Title 24, Article 72, Part 2, as amended.

SECTION 3. AWARD INFORMATION

A. Pricing must remain firm for the entire term of the purchase order. Any unique changes or modifications to the purchase order will be negotiated on a case-by-case basis ONLY, with final determination made by CSDB.

B. Vendors shall specify any delivery terms, order minimums and/or delivery restrictions or conditions. The failure of the Vendor to note any special condition or exception shall be deemed a waiver of any such condition or exception. Vendors are advised that any condition or exception taken to the requirements of this solicitation may be grounds for rejection of their bid as non-responsive. All items must be delivered by 6/30/2017.

C. CSDB reserves the right to reject all quotes and re-solicit at any time prior to the purchase order start date. CSDB reserves the right to cancel this solicitation in its entirety at any time without penalty. All prices and notations shall be printed in ink or type written on the solicitation documents. Illegible quotes or writing shall be deemed non-responsive and will not be evaluated. A quote with missing or inconsistent information may be considered non-responsive and may not be evaluated. Do not qualify your quote nor alter the solicitation format. CSDB will be the sole judge in determining the acceptability of an offer. CSDB also reserves the right to reject any or all quotes in part or in whole and to waive technicalities as allowed in the Procurement Rules.

D. Because of the limited competition expected from registered vendors on the State’s Colorado Vendor Self Service (ColoradoVSS) website located at www.colorado.gov/vss for this solicitation, CSDB intends to use both ColoradoVSS and additional methods of vendor notification and may make the specifications available to non-registered vendors through additional means. However, quotes submitted by non-registered vendors will not be opened or considered (except as necessary to determine ColoradoVSS registration status) unless, after examination of quotes submitted by ColoradoVSS registered vendors, it is determined that there is not adequate competition among ColoradoVSS registered vendors. If adequate competition exists among registered vendors, quotes from non- registered vendors will not be considered. A vendor is considered registered if its registration is received in the ColoradoVSS system prior to the bid opening time or the due date for receipt of quotes.

SECTION 4. SPECIFICATIONS

102 Twin XL Standard Depth Mattresses 19 Twin Standard Depth Mattresses

SECTION 5. SUBMISSION REQUIREMENTS

A. Response

1. Reponses will be accepted only via e-mail.

a. When submitting by e-mail, send one (1) electronic version to:

ppeterson@csdb.org

In the body of the e-mail, include:

i. Vendor contact information

ii. Vendor qualifications

2. Complete, sign and submit the “Vendor response”, which is Attachment B of this solicitation. Attach to email.

3. Complete, sign and submit a “W-9 form”. Attach to email

SECTION 6. EVALUATION

The evaluation committee will use price and specification requirements to determine the proposal(s) that will be most advantageous to CSDB and meet the specifications and deliverables described in the Specifications Section 4 and Submittal Requirement Section 5.

Proposals from offerors that qualify as SDVOSBs will be given additional consideration by the evaluation committee.

SECTION 7. COST/PRICECOST/PRICE

A. Submit a firm price as defined in Section 4 Specifications of this solicitation.

B. The cost/price quotation(s) shall include all costs incurred by the vendor. NO ADDITIONAL COSTS WILL BE REIMBURSED.

The resulting PO or contract is subject to and contingent upon the continuing availability of state funds for the purpose hereof. The successful offeror recognizes that it is to be paid, reimbursed or otherwise compensated with funds provided to CSDB for the purpose of contracting for the services or goods provided herein. The successful offeror expressly understands and agrees that all its rights, demands and claims to compensation arising under the resulting PO or contract are contingent upon receipt of such funds by CSDB. In the event that CSDB does not receive such funds, or any part thereof, CSDB may immediately terminate this PO or contract without liability, including liability for termination cost