2023.02.09 Q&A - Requirements Document Industry Review RFI.pdf

DOCUMENT

NAME PAGE SECTION LINE NUMBER OR REFERENCE TEXT CLARIFYING QUESTION GOVERNMENT RESPONSE

Draft PWS 2 3

Line 58-60: USTRANSCOM learned commercial supply chain management software can perform the functionality and data integration crucial to making decisions required to deploy and sustain the Joint Force at the time/place necessary for mission success.

Does USTRANSCOM believe the stated requirements are supported by a single COTS IT solution or a suite of software capabilities integrated together that will meet or exceed the stated requirements? Or is USTRANSCOM requesting industry input to identify existing capabilities that will provide any level of capabilities up to 100% of the desired capabilities?

The government is looking for industry input on viable solutions that involve a single or multiple COTS products.

Draft PWS 7 6.3.1 Line 240: Reference to (DOTMLPF-P) changes

The PWS appears to understand the need for DOTMLPF-P changes as part of a BPR needed to implement a JTMS. However, the SSD suggests that existing business practices would be incorporated into a JTMS which would lessen the need for DOTMLP-P changes. Does USTRANSCOM embrace the need for a BPR that could significantly change how DoD moves forces and materiel along its supply chain, and champion the need to update DOTMLPF- P across the enterprise based on recommendations from the contractor and its solution?

Yes - USTRANSCOM, as well as other key stakeholders, understand both the need for change and level of change at both the service/agency and enterprise level. Our understanding is that process improvements that can be realized through DOTMLPF-P activities will be.

Draft PWS 22 6.13 Line 831-832: Additionally, this task applies to any innovations not currently in scope of an existing Delivery Order (DO) on this ID/IQ.

For this procurement, is it the governments intent to award a single award

ID/IQ?

A determination on contract structure has not yet been made.

Draft PWS N/A N/A N/A

The DPWS mentions security classification levels. Can the government please elaborate on their vision for cloud enablement and expectations around Cloud-based infrastructure support using Commercial/Government & Classified Clouds? Additionally, does TRANSCOM expect to work across cloud domains and is there anticipated to be a Cross-Domain solution (CDS) requirement for JTMS?

The expectation on the unclassified side is that JTMS will be hosted in an IL-5 environment given its integration with other National Security Systems (NSSs). There is also a requirement for JTMS to have a presence on the SIPR side as well and would be leveraged in an IL-6 cloud environment with an approved CDS.

Draft PWS 21 6.14

PWS Lines 834 & 835 state: The contractor shall execute a Financial Management Phase in accordance with Attachment J- XX, Financial Management Requirement. Attachment J-XX, Financial Management Requirement is not included in the list of documents.

There are a few references to this attachment in the PWS. Will the Government please provide this document?

This attachment is not necessary at this time. This paragarph will be updated to specify a general risk-reduction optional task, rather than a Financial Management task.

Draft PWS 17 6.8.1 PWS Lines 612 & 613 state: The legacy systems are detailed in Attachment J-XX, JDDE Systems Inventory.

PWS Lines 612 & 613 state: The legacy systems are detailed in Attachment J- XX, JDDE Systems Inventory. Attachment J-XX- JDDE Systems Inventory is not included in the list of documents. Will the Government please provide this document?

This document is not presently available.

Draft PWS 49 N/A N/A The draft PWS ends at page 49 of 57. Are there supposed to be more pages or is this a misprint on the draft?

All pages requested for industry review at this time are present in the Draft

PWS.

Draft PWS 3 6.1 90 Does the Government anticipate issuing TOs post award, and if so, will there be a task order for each PWS performance area or will they be issued under some other schema?

The determination on contract structure has not yet been made. Industry's comments or recommendations on items such as this is the intent of this RFI.

Draft PWS 9 6.4.3 316-318

The Government states, "The contractor shall provide an architectural design diagram detailing the required GovCloud system resources and components necessary to support all aspects of data management for the JTMS". What "GovCloud" system is the Government providing for the JTMS?

This determination has not yet been made. Industry comment on items such as this is what this RFI is seeking. A time for specific question & answer, such as this, will be provided during the Draft RFP stages. For examples, a list of providers can be found here: https://storefront.disa.mil/kinetic/disa/service-catalog#/forms/cloud-service-support

Draft PWS

6.4.3 6.5.4, 6.6.1

436, 445, 448

The Government states, "JTMS will be hosted in a FEDRAMP approved GovCloud". The Government goes on to discuss structured phases, "each of which shall be instantiated as an individual cloud environment (e.g., virtual private cloud (VPC)...within the approved GovCloud instance/account." The Government's statement references technical terms that are specific to a widely used Cloud Service Provider. The terms "GovCloud" and "virtual private cloud (VPC)" are commonly associated with this provider. What are the Government's intentions as it pertains to prescribing a specific commercial Cloud Service Provider for the hosting of the JTMS?

This determination has not yet been made. Industry comment on items such as this is what this RFI is seeking. For examples, a list of providers can be found here: https://storefront.disa.mil/kinetic/disa/service-catalog#/forms/cloud-service-support

Draft PWS 13 6.6.2 474-476

The Government states, "The contractor shall conduct all software development entirely from within the government provided cloud hosting environment". What software development tools does the Government intend to provide bidders and where will these tools reside? What plans does the Government have to host the JTMS within the same Cloud Service Provider environment that hosts the above referenced government provided software development tools?

This determination has not yet been made. Industry comment on items such as this is what this RFI is seeking. A time for specific question & answer, such as this, will be provided during the Draft RFP stages.

Draft PWS 14 6.6.3 506-513

Will the JTMS awardee be contractually obligated to work with other contractors to include the Prime Contractor of the recently awarded Managed Information Technology Services (MITS) Enterprise Support Contract to deploy, configure and manage the JTMS? If yes, who will be responsible for defining and creating the governance model?

This determination has not yet been made.

Draft PWS 16 6.7.5 582-583

The Government references Executive Order 14028 and NIST SP 800-207.

New requirements were released by the Executive Office of The President under M-22-09 dated 26 JAN 2022, that set forth a Federal zero trust architecture that must be complied with by FY 2024. On 21 OCT 2022 the

The government plans to ensure that JTMS is compliant with DoD ZT policy and expects this to be a factor in proposals, however determination has not yet been made. Industry comment on items such as this is what this RFI is seeking. A time for specific question & answer, such as this, will be provided

Draft PWS 19 6.11.2 719-720

The PWS states that, "Source code shall be housed and updated prior to code release to production using the current CSP source code repository and related tools. Please identify the current CSP source code repository and related tools.

This determination has not yet been made. Industry comment on items such as this is what this RFI is seeking. A time for specific question & answer, such as this, will be provided during the Draft RFP stages.

Draft PWS 20 6.11.3 722-723 The PWS states that, "The contractor shall participate in a program CCB and ECCB." Are these requirements in addition to the CCB process mentioned in

6.11.1 or are they the same?

Yes, contractor will be expected to participate to understand pending requirements.

Draft PWS 25 Deliverable Table

Within the table under Cloud Hosting Recommendations, the Government states, "Initial report NLT 90 days after contract start, final NLT 30 days after submission of initial version." What is the Government's position regarding a prospective bidder's ability to chose their own Cloud Service Provider to host the JTMS? How will the Government ensure the bidder provides the proper key personnel, with appropriate credentialed skillsets, to support the chosen

This determination has not yet been made. Industry comment on items such as this is what this RFI is seeking. If a bidder proposes "their own" provider, and that provider is not on this list https://storefront.disa.mil/kinetic/disa/service-catalog#/forms/cloud-service-support (or similar), bidder would need a plan to address that.

Draft PWS 26 8 856-859

This section of the PWS does not list an Earned Value Management Specialist as a key position, however, the position description is provided as Section 8.5 (lines 958-1001). Will the Government please clarify if the position is key and whether a resume needs to be provided with the proposal or at post-award?

This determination has not yet been made. Industry comment on items such as this is what this RFI is seeking.

Draft PWS 26 8 856-859

The PWS lists the Deputy Program Manager, Lead Acquisition Analyst, and Change Management Lead as key positions, but does not provide any position qualifications for those positions in the PWS. When will the government provide industry the position qualifications?

The full details of these qualifications have not yet been determined. Industry comment on items such as this is what this RFI is seeking.

Draft SSD 2 1.1 SSD Line 42 states: Appendix D, Interface Exchange Matrix.

Appendix D, Interface Exchange Matrix is not included in the list of documents. Will the Government please provide this document?

The document is not presently available.

Draft SSD 6 3.4.1.3

Line 220-222: The JTMS shall provide ITV using Radio Frequency (RF)/Automatic Identification and Data Capture (AIDC) to provide the users with complete visibility and near real-time status on the movement of all classes of supply.

Can the government please clarify whether RFID requirements apply only to those shipments wherein the shipper deems RFID necessary? Will the RFID tags and associated infrastructure be provided by the government and is the Contractor's responsibility to integrate RFID tracking capabilities within

JTMS?

To maximum extent practical, shippers are required to write RFID tags at the time shipments are prepared for movement. The government expects to utilize the existing RF-ITV network and its associated funding lines. JTMS will not provide any RFID tags nor associated infrastructure. The contractor may be required to integrate new RFID technologies into the JTMS baseline. Any middleware capability required to support JTMS connection is unknown at this time.

Draft SSD 9 3.4.2.3 Line 269-270: The JTMS shall support movement of Military Classes and Subclasses of Supply and Commodities identified in Figure 2 Class of Supply Matrix.

Is USTRANSCOM utilizing the Harmonized System when shipping internationally?

Yes. The government utilizes Harmonized System Tariff Codes when shipping DoD owned cargo internationally.

Draft SSD 1 1.1

Line 20-21: JTMS will consolidate and streamline capabilities and processes from multiple legacy applications into an enterprise-wide integrated solution and standardize the mode-agnostic transportation request process.

Has JTMS identified the legacy systems in scope for consolidation and is the intent to subsume and sunset those legacy systems as part of the systems consolidation?

This scope has not yet been determined.. Final determination to turn off or shut down a system will be made by the system owner (e.g. Services);

“Replace" refers to full/partial subsumption, modification, or connection to a system’s capabilities within the JDDE environment.

Draft SSD 24 3.4.7.5.2 Line 773: COCOM Rail Requirements

Will JTMS only be used to facilitate movements under the control of USTRANSCOM (e.g. CONUS to a EUCOM destination or vice versa) or will the COCOM use JTMS to facilitate within theater movement of EUCOM requirements, or both?

JTMS is planned to support rail in CONUS and OCONUS.

Draft SSD 25 3.4.8.2 Line 800: Transportation Working Capital Fund Is it government's expectation that JTMS will facilitate auditability across TWCF and other lines of funding?

The government expects the JTMS solution to support transportation of things auditability for the TWCF and customers whose requirements flow through the JDDE, regardless of funding type.

Draft SSD 31 3.5.8

Line 1022 - 1026: [KPP] The JTMS shall provide on-time payments within the parameters of invoice payment terms 95% (Thres) / 98% (Obj) of the time. [T] [KPP] The JTMS shall support timely billing by aggregating customer charges/receivables to bills based on pre-determined billing cycles and ensuring all accrued charges within the billing period (previous 30 days) are included on the bill when assembled for transmission.

Based on these specifications, does the government intend to replace the mandatory use of Third Party Payment Systems (TPPS) and allow the ERP/TMS to execute financial disbursements?

The Government's intent is to address identified audit and functional capability gaps.

Draft SSD 42 3.9.2 1439-1441

The Government states, "Be built within an existing DoD approved Impact Level 5 Infrastructure as a Service (IaaS) offering such as, but not limited to, USTRANSCOM’s Amazon Web Services GovCloud tenant, DISA Secure Cloud Computing Architecture or MILCloud." The Government appears to refer to DISA SCCA and MILCloud as IaaS cloud offerings. What are the Government approved (IL5 accredited) commercial IaaS CSP offerings that can be used for the JTMS?

This determination has not yet been made. Industry comment on items such as this is what this RFI is seeking. As of 26 Jan 2022, the list can be found here: https://storefront.disa.mil/kinetic/disa/service-catalog#/forms/cloud-service-support

General N/A N/A N/A In responding to the RFI with feedback on USTC's three draft documents due on February 10th, can industry also incorporate clarification questions on the requirements listed within the three documents that USTC will answer?

No, USTRANSCOM is not anticipating to provide answers to comments or questions on the three draft documents at this time. However, if industry discovers that something is not clear, they are invited to provide the question or comment to the government for future clarification.

General N/A N/A N/A Will industry day on February 8, 2023 include a Q&A session where industry can raise questions on requirements in the three draft documents?

Yes, time permitting, industry can ask questions verbally and we can attempt to answer verbally, but in the interest of time and fairness, the government prefers all questions in writing.

General N/A N/A N/A

Previously, TRANSCOM implied a separate contract for Organizational Change Management (OCM) was possible. Given the inclusion of the DRAFT Organizational Change Management (OCM) Strategy document released with the RFI materials, is it now the government’s intent that these are planned to be a single award?

Early efforts for supporting OCM will occur in FY23. However OCM will remain in the JTMS implementation contract.

General N/A N/A N/A

At the NDTA conference, it appeared that Financial Auditability (FMS) had become a high priority objective of JTMS. Is TRANSCOM able to comment on criticality/and or LOE comparison between Financial Auditability (FMS) and Transportation Visibility (ITV & TMS) in the JTMS program?

The success in reaching Financial Auditability is bound by the critical link of integrating financial and transportation processes at the transaction level. In order to meet auditability requirements, it is critical that we address transportation related disconnects which directly impact auditability. There is no means to reach DoD objectives without addressing both functional areas.

General N/A N/A N/A

Will the Government please provide access to the bidder’s library as soon as possible? We understand that this may be a work in progress; however, access will enable bidders to develop solutions that will meet the objectives TRANSCOM requires. Providing this before the final RFP will level the field among all bidders.

Access to a bidders' library will not be provided at this time. USTRANSCOM will attempt to provide a bidders' library with the draft solicitation.

General N/A N/A N/A Will the government please provide draft versions of the proposal Instructions and evaluation criteria?

Draft solicitation will be provided at a later date for industry's feedback.

General N/A N/A N/A

Past performance evaluation: Given the nature of the specific scope included in the TRANSCOM PWS, we recommend that the government equally prioritize the evaluation-relevant scope to drive Department-wide business reform by integrating transportation and financial processes at the transaction level, which will optimize financial management of the Transportation of Things. TRANSCOM will be better served by focusing on prioritizing TMS-like solutions currently being executed over the agency for which it was delivered.

Recommendation will be taken for further consideration.

General N/A N/A N/A

Can the Government please confirm that the contractor will be responsible for selecting the JTMS to be implemented? If so, can the Government please provide any parameters that the contractor must consider when choosing this technology?

The Government is currently conducting market research; as such, an acquisition strategy has not been determined.

General N/A N/A N/A Will the Government provide Industry an extension of two weeks for the submission of comments?

The Government is able to extend the response date of this Requirements Review RFI until 15 February at 0900.

General N/A N/A N/A Will the Government provide answers to Industry's questions prior to the submission date for Industry comments?

Yes, answers are being provided prior to submission date.

General N/A N/A N/A Does the Government have plans to leverage the Joint Warfighting Cloud Capability (JWCC) vehicle for the JTMS to acquire commercial cloud services?

This determination has not yet been made. Industry comment on items such as this is what this RFI is seeking. A time for specific question & answer, such as this, will be provided during the Draft RFP stages.