TMDE Calibration Services Combined Synopsis Solicitation.pdf

1305M2-22-Q-NWWG-0007

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items and FAR 13.5, Simplified Procedures for Certain Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a separate written solicitation will not be issued. The solicitation number is 1305M222QNWWG0007 and is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-04. This solicitation is being issued on an unrestricted basis. The associated NAICS Code is 811219 and the Small Business Size Standard is $22M. A single award, Firm Fixed Price (FFP), Indefinite Delivery, Indefinite Quantity (ID/IQ) contract is anticipated.

This combined synopsis/solicitation is for the purchase of the following commercial item(s):

Calibration Services for the National Weather Service (NWS) Test, Measurement, and Diagnostic Equipment (TMDE) in accordance with:

Attachment 1- Statement of Work (SOW) titled “National Test Equipment Calibration Contract” Attachment 2- Contiguous Continental U.S. (CONUS) Test, Measurement and Diagnostic

Equipment (TMDE) Attachment 3- Outside Contiguous Continental U.S. (OCONUS) Test, Measurement and

Diagnostic Equipment (TMDE) – Alaska, Hawaii, Puerto Rico, Guam Attachment 4- Special or High Power TMDE calibrated on-site or off-site for CONUS or

OCONUS

Attachment 5- TMDE calibrated off-site by the Original Equipment Manufacturer (OEM) in

CONUS or OCONUS Attachment 6 – NWS Consolidated Equipment List Attachment 7 – Past Performance Information Form Attachment 8 – Past Performance Questionnaire

CONTRACT LINE ITEM NUMBER (CLIN)

CLIN CLIN Description Per Unit

Rate Estimated

Units Total Ordering Period I 0001 Standard TMDE On-Site CONUS – Attachment 2 –

Ordering Period I – October 1, 2022 – September 30, 2023 10,418 0002 Standard TMDE On-Site OCONUS – Attachment 3 –

Ordering Period I – October 1, 2022 – September 30, 2023 378 0003 Special and High Power TMDE On-Site or Off-Site in CONUS and OCONUS – Attachment 4 – Ordering Period I – October 1, 2022 – September 30, 2023 114

0004 TMDE Off-Site by OEM in CONUS and OCONUS – Attachment 5 – Ordering Period I – October 1, 2022 – September 30, 2023 176

Ordering Period II 0005 Standard TMDE On-Site CONUS – Attachment 2 –

Ordering Period II – October 1, 2023 – September 30, 2024 10,418 0006 Standard TMDE On-Site OCONUS – Attachment 3 –

Ordering Period II – October 1, 2023 – September 30, 2024 378 0007 Special and High Power TMDE On-Site or Off-Site in CONUS and OCONUS – Attachment 4 – Ordering Period II – October 1, 2023 – September 30, 2024 114

0008 TMDE Off-Site by OEM in CONUS and OCONUS – Attachment 5 – Ordering Period II – October 1, 2023 – September 30, 2024 176

Ordering Period III 0009 Standard TMDE On-Site CONUS – Attachment 2 –

Ordering Period III – October 1, 2024 – September 30, 2025 10,418 0010 Standard TMDE On-Site OCONUS – Attachment 3 –

Ordering Period III – October 1, 2024 – September 30, 2025 378 0011 Special and High Power TMDE On-Site or Off-Site in CONUS and OCONUS – Attachment 4 – Ordering Period III – October 1, 2024 – September 30, 2025 114

0012 TMDE Off-Site by OEM in CONUS and OCONUS – Attachment 5 – Ordering Period III – October 1, 2024 – September 30, 2025 176

Ordering Period IV 0013 Standard TMDE On-Site CONUS – Attachment 2 –

Ordering Period IV – October 1, 2025 – September 30, 2026 10,418 0014 Standard TMDE On-Site OCONUS – Attachment 3 –

Ordering Period IV – October 1, 2025 – September 30, 2026 378 0015 Special and High Power TMDE On-Site or Off-Site in CONUS and OCONUS – Attachment 4 – Ordering Period IV – October 1, 2025 – September 30, 2026 114

0016 TMDE Off-Site by OEM in CONUS and OCONUS – Attachment 5 – Ordering Period IV – October 1, 2025 – September 30, 2026 176

Ordering Period V 0017 Standard TMDE On-Site CONUS – Attachment 2 –

Ordering Period V – October 1, 2026 – September 30, 2027 10,418 0018 Standard TMDE On-Site OCONUS – Attachment 3 –

Ordering Period V – October 1, 2026 – September 30, 2027 378 0019 Special and High Power TMDE On-Site or Off-Site in CONUS and OCONUS – Attachment 4 – Ordering Period V – October 1, 2026 – September 30, 2027 114

0020 TMDE Off-Site by OEM in CONUS and OCONUS – Attachment 5 – Ordering Period V – October 1, 2026 – September 30, 2027 176

The Government anticipates the placement of incremental orders for Calibration Services. The quantities have not been determined at this time.

Vendors are advised to include a complete copy of the provision at 52.212-3, Offeror Representations and Certifications—Commercial Items, with its quote.

Quotations must be submitted to the attention of Shakir Shinaba by e-mail to shakir.shinaba@noaa.gov.

Quotes are due by 4:00 pm EST on June 10, 2022. The name and telephone number of the individual to contact for information regarding this solicitation is Shakir Shinaba, shakir.shinaba@noaa.gov and (757) 605-7408.

APPLICABLE FEDERAL ACQUISITION REGULATION (FAR) PROVISIONS & CLAUSES

Clauses

52.202-1 – Definitions (Jun 2020) 52.203-3 - Gratuities (Apr 1984) 52.203-12 - Limitation on Payments to Influence Certain Federal Transactions (Jun 2020) 52.203-17 - Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Jun 2020) 52.204-7 - System for Award Management (Oct 2018) 52.204-13 - System for Award Management Maintenance (Jul 2013) 52.212-4 - Contract Terms and Conditions -- Commercial Items (May 2015) 52.212-5 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Products and Commercial Services (Jan 2022)

52.203-6 Alt 1 - Restrictions on Subcontractor Sales to the Government (Sept 2006) 52.203-13 - Contractor Code of Business Ethics and Conduct (NOV 2021) 52.204-10 - Reporting Executive compensation and First-Tier Subcontract Awards (Jun 2020) 52.204-14 - Service Contract Reporting Requirements (Oct 2016) 52.209-6 - Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Nov 2021) 52.209-9 - Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) 52.219-9 – Alt II - Small Business Subcontracting Plan (Nov 2016) 52.219-16 - Liquidated Damages—Subcontracting Plan (Sept 2021) 52.219-28 - Post Award Small Business Program Rerepresentation (Sept 2021) 52.222-3 - Convict Labor (June 2003) 52.222-19 - Child Labor—Cooperation with Authorities and Remedies (Jan 2022) 52.222-21- Prohibition of Segregated Facilities (Apr 2015) 52.222-26 - Equal Opportunity (Sep 2016) 52.222-35 - Equal Opportunity for Veterans (Jun 2020) 52.222-36 - Equal Opportunity for Workers with Disabilities (Jun 2020) 52.222-37 - Employment Reports on Veterans (Jun 2020) 52.222-40 - Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) 52.222-50 - Combating Trafficking in Persons (Nov 2021) 52.223-18 - Encouraging Contractor Policies to Ban Text Messaging while Driving (Jun 2020) 52.232-33 – Payment by Electronic Funds Transfer-System for Award Management (OCT 2018) 52.242-5 - Payments to Small Business Subcontractors (JAN 2017) 52.222-51 - Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014)

52.216-18 – Ordering (Oct 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from date of award through 60 months thereafter.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered “issued” when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of Clause)

52.216-19 -- Order Limitations (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $3,000.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor --

(1) Any order for a single item in excess of the total balance of the contract ceiling;

(2) Any order for a combination of items in excess of the total balance of the contract ceiling; or

(3) A series of orders from the same ordering office within 10 days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph

(b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 5 days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.216-22 -- Indefinite Quantity (Oct 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the “maximum.” The Government shall order at least the quantity of supplies or services designated in the Schedule as the “minimum.”

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after one year of the contract expiration.

52.217-6 -- Option for Increased Quantity (Mar 1989)

The Government may increase the quantity of TMDE items called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor at any time during contract or task order performance. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree.

52.217-8 – Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days prior to contract expiration.

52.232-39 - Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 - Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.237-2 - Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

52.252-2 - Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/vffara.htm http://farsite.hill.af.mil/vfcara.htm

1352.201-70 - Contracting Officer's Authority.

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract, and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer. In the event the contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.

(End of clause)

1352.201-72 - Contracting Officer's Representative (COR) (APR 2010)

(a) ___TBD________ is hereby designated as the Contracting Officer's Representative (COR). The COR may be changed at any time by the Government without prior notice to the contractor by a unilateral modification to the contract. The COR is located at:

Phone Number:____________________ E-mail:____________________

(b) The responsibilities and limitations of the COR are as follows:

(1) The COR is responsible for the technical aspects of the contract and serves as technical liaison with the contractor. The COR is also responsible for the final inspection and acceptance of all deliverables and such other responsibilities as may be specified in the contract.

(2) The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, terms or conditions. Any contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contracting Officer. The Contracting Officer may designate assistant or alternate COR(s) to act for the COR by naming such assistant/alternate(s) in writing and transmitting a copy of such designation to the contractor.

1352.208-70 - Restrictions on Printing and Duplicating (APR 2010) 1352.209-72 - Restrictions Against Disclosure (APR 2010) 1352.209-74 - Organizational Conflict of Interest (APR 2010) 1352.216-74 - Task Orders (APR 2010)

1352.216-76 - Placement of Orders (APR 2010)

(a) The contractor shall provide goods and/or services under this contract only as directed in orders issued by authorized individuals. In accordance with FAR 16.505, each order will include:

(1) Date of order;

(2) Contract number and order number;

(3) Item number and description, quantity, and unit price or estimated cost or fee;

(4) Delivery or performance date;

(5) Place of delivery or performance (including consignee);

(6) Packaging, packing, and shipping instructions, if any;

(7) Accounting and appropriation data;

(8) Method of payment and payment office, if not specified in the contract;

(9) Any other pertinent information.

(b) In accordance with FAR 52.216–18, Ordering, the following individuals (or activities) are authorized to place orders against this contract:

Contracting Officers at NOAA EAD

(c) If multiple awards have been made, the contact information for the DOC task and delivery order ombudsman is _N/A___.

1330-52.242-70 - Postaward Conference (APR 2010)

1352.246-70 - Place of Acceptance (APR 2010)

(a) The Contracting Officer or the duly authorized representative will accept supplies and services to be provided under this contract.

(b) The place of acceptance will be:

NOAA National Weather Service 1325 East-West Hwy SSMC-2 Silver Spring, MD 20910

1352.270-70 - Period of Performance (APR 2010)

(a) The base period of performance of this contract is from October 1, 2012 or date of award, whichever occurs later, through 60 months thereafter.

(End of clause)

NAM 1330-52.203-71 NOTICE OF POST-GOVERNMENT EMPLOYMENT RESTRICTIONS (OCT

2015) By submission of an offer in response to a NOAA solicitation or acceptance of a contract, the Contractor acknowledges the restriction on current NOAA employees regarding contact with offerors regarding prospective employment and the corresponding obligations for Contractors who engage them. The Contractor further acknowledges that it has provided notice to former NOAA employees who will provide service to NOAA under the contract of post-Government employment restrictions that apply to them. Such restrictions include, but are not limited to, those set forth in:

(a) 41 U.S.C. § 2103 regarding contacts between a Federal employee working on a procurement and an offeror about prospective employment;

(b) 18 U.S.C. § 207 regarding the restrictions on former Federal employees having contact with a Federal agency on behalf of another person or entity concerning a specific

Party matter with which the former employee was involved as a Federal employee or for which the former Federal employee had official responsibility;

(c) 18 U.S.C. § 207 regarding the restrictions on former senior employees and senior political employees from having contact with his former Federal agency on behalf of another person or entity concerning any official matter; and

(d) 41 U.S.C. § 2104 regarding the restrictions on a former Federal employee involved in an acquisition over $10,000,000 from accepting compensation from a Contractor.

(End of clause)

NAM 1330-52.215-72 SCHEDULE OF DELIVERABLES (SEPT 2005)

The following is a schedule of all deliverables, including administrative deliverables, required to be delivered during the period of performance of this contract. All deliverables produced as a result of this Statement of Work (SOW) shall become the property of the Government. The Contractor shall deliver:

See SOW Monthly meetings and reports, semi-annual and annual reports for detailed reporting.

NAM 1330-52.237-71 NOAA GOVERNMENT-CONTRACTOR NON-PERSONAL SERVICES

(SEP 2017)

(a) The Government and the Contractor understand and agree that the services to be delivered under this contract by the Contractor to the Government are non-personal services as defined in FAR Part 37, Service Contracting, and the parties recognize and agree that no employer-employee relationship exists or will exist under the contract between the Government and the Contractor’s personnel. It is, therefore, in the best interest of the Government to afford both parties an understanding of their respective obligations.

(b) Contractor personnel under this contract shall not:

1. Be placed in a position where they are under relatively continuous supervision and control of a Government employee.

2. Be placed in a position of command, supervision, administration, or control over Government personnel or over personnel of other Contractors performing under other NOAA contracts.

(c) The services to be performed under this contract do not require the Contractor or the Contractor’s personnel to exercise personal judgement and discretion on behalf of the Government. Rather, the Contractor’s personnel will act and exercise personal judgement and discretion on behalf of the Contractor.

(d) Rules, regulations, directives, and requirements that are issued by the Department of Commerce and NOAA under its responsibility for good order, administration, and security are applicable to all personnel who enter the Government installation and facilities, who are provided access to Government systems, or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

(e) Both parties are responsible for monitoring contract activities for indications of improper employee-employer relationships during performance. In the event a situation or occurrence takes place inconsistent with this contract language, the following applies:

1. The Contractor shall notify the contracting officer in writing within 5 business days from the date of any situation or occurrence where the Contractor considers specific contract activity to be inconsistent with the intent of this contract language. The notice must include the date, nature and circumstance of the situation or occurrence, the name, function and activity of each Government employee or Contractor employee involved or knowledgeable about the situation or occurrence, provide any documents or the substance of any oral communications related to the activity, and an estimated date by which the Government is recommended to respond to the notice in order to minimize cost, delay, or disruption of performance.

2. The contracting officer will review the information provided by the Contractor, obtain additional information (if needed), and respond in writing as soon as practicable after receipt of the notification from the Contractor. The contracting officer’s response will provide a decision on whether the contracting officer determines the situation or occurrence to be inconsistent with the intent of this contract language and, if deemed necessary, will specify any corrective action(s) to be taken in order to resolve the issue.

NAM 1330-52.237-72 CONTRACTOR ACCESS TO NOAA FACILITIES (SEPT 2017)

(a) (1) The performance of this contract requires employees of the prime contractor or its subcontractors, affiliates, consultants, or team members (“contractor employees”) to have accesses to and to the extent authorized, mobility within, a NOAA facility.

(2) NOAA may close and or otherwise deny contractor employees access to a NOAA facility for a portion of a business day or longer for various reasons including, but not limited to the following events:

(i) Federal public holidays for federal employees in accordance with 5 U.S.C. 6103;

(ii) Fires, floods, earthquakes, and unusually severe weather, including but not limited to snow storms, tornadoes, and hurricanes;

(iii) Occupational safety or health hazards;

(iv) Lapse in Appropriations; or

(v) Federal Statute, Executive Order, Presidential Proclamation, or any other unforeseen reason.

(3) In such events, the Contractor employees may be denied access to a NOAA facility that is ordinarily available for the Contractor to perform work or make delivery, as required by the contract.

(b) In all instances where contractors are denied access or required to vacate a NOAA facility, in part or in whole, the Contractor shall be responsible to ensure contractor personnel working under the contract comply. If the circumstances permit, the contracting officer will provide direction to the Contractor, either directly or through the Contracting Officer’s Representative (COR), which could include continuing on-site performance during the NOAA facility closure period; however, if Government oversight is required and is not available, on-site performance shall not be allowed. In the absence of such direction, the Contractor shall exercise sound judgment to minimize unnecessary contract costs and performance impacts, for example, performing required work off- site if possible or reassigning personnel to other activities if appropriate.

(c) The Contractor shall be responsible for monitoring the Office of Personnel Management at www.opm.gov, the local radio, television stations, NOAA web sites, and other communication channels. Once the facility is accessible, the Contractor shall resume contract performance as required by the contract.

(d) For the period that NOAA facilities were not accessible to contractors who required access in order to perform the services, the contracting officer may—

(1) Adjust the contract performance or delivery schedule for a period equivalent to the period the NOAA facility was not accessible;

(2) Forego the work; or

(3) Reschedule the work by mutual agreement of the parties.

(e) Notification procedures of a NOAA facility closure including contractor denial of access are as follows:

(4) The Contractor shall be responsible for notification of its employees of the NOAA facility closure to include denial of access to the NOAA facility. The dismissal of NOAA employees in accordance with statute and regulations providing for such dismissals shall not, in itself, equate to a NOAA facility closure in which contractors are denied access. Moreover, the leave status of NOAA employees shall not be conveyed or imputed to contractor personnel. Accordingly, unless a NOAA facility is closed and the Contractor is denied access to the facility, the Contractor shall continue performance in accordance with the contract.

(5) Access to Government facilities and resources, including equipment and systems, will be limited and personnel necessary to administer contract performance may not be available.

Generally, supply and service contracts that are funded beyond the date of the lapse in appropriation and do not require access to Government facilities, active administration by Government personnel or the use of Government resources in a manner that would cause the Government to incur additional obligations during the lapse in appropriation may continue. If a delivery date for a contract falls during the period of a lapse in appropriations, Government personnel may not be available to receive delivery. Contractors are directed to consult with a contracting officer before attempting to make a delivery. Contracting officers will be available throughout the lapse in appropriation period to provide guidance.

Once OMB guidance is given, CORs, in consultation with the contracting officer, will notify those Contractors that are deemed by the Program Office to be performing excepted work and identify the Contractor personnel requiring access to NOAA facilities. CORs will also coordinate directly with facility management or physical security personnel at respective locations to ensure that the names of Contractor personnel requiring access to Government facilities during the lapse in appropriations are provided to physical security personnel.

Contractors who are not designated as performing excepted work are not allowed access to Government facilities or to utilize Government resources in a manner that would incur any additional obligation of funding on behalf of the Government during the lapse in appropriation.

(6) Unless otherwise specified within the contract award, Contractors requiring access to NOAA facilities outside normal business hours or outside the normal workweek shall submit a written request in writing through the COR to the contracting officer. The written request shall provide justification supporting the required access and be submitted

NAM 1330-52.242-70 SUBMITTAL OF INVOICES (FEB 2011)

1. The Contractor shall prepare and submit an invoice to the COR for approval [with a copy to the contracting officer for information]. All invoices shall be submitted by the 10th day of the subsequent month. All expenses shall be invoiced within 60-days of expenses incurred.

2. To constitute a proper invoice, the contractor’s invoice shall be prepared in accordance with, and contain all elements specified in the paragraph titled, “Contractor’s Invoice,” of the applicable prompt payment provision of the contract (e.g., FAR 52.232-25, Prompt Payment; FAR 52.232-26, Prompt Payment for Fixed-Price Architect Engineer Contracts; or FAR 52.232-27, Prompt Payment for Construction Contracts). For contracts and orders for commercial items and services, paragraph (g) of FAR 52.212-4, titled, “Invoices,” applies.

3. Invoices shall be emailed to the designated offices as follows:

Original Invoice:

DOC/NOAA/NOS/OCM

Attn: TBD

Copy of Invoice:

NOAA/Eastern Acquisition Division Attn: Shakir Shinaba, Contract Specialist 200 Granby St., Suite 815 Norfolk, VA 23510 Email: shakir.shinaba@noaa.gov

4. The Government will return invoices that do not comply with these requirements. If the invoice does not comply with FAR 52.212-4(g), “Invoices,” the COR will return it to the Contractor within seven days after the date the designated office received the invoice along with a statement as to the reasons why it is not a proper invoice.

NAM 1330-52.270-304 NOAA ACQUISITION AND GRANTS OFFICE OMBUDSMAN (OCT

2016)

(a) The NOAA Acquisition and Grants Office (AGO) Ombudsman is available to organizations to promote responsible and meaningful exchanges of information. Generally, the purpose of these exchanges will be to:

1. Allow Contractors to better prepare for and propose on business opportunities.

2. Advise as to technologies and solutions within the marketplace that the Government may not be aware of, or is not fully benefiting from.

3. Identify constraints in transparency and process.

(b) The AGO Ombudsman will objectively, reasonably, and responsibly collaborate with parties and recommend fair, impartial, and constructive solutions to the matters presented to him/her.

Further, the AGO Ombudsman will maintain the reasonable and responsible confidentiality of the source of a concern, when such a request has been formally made by an authorized officer of an organization seeking to do business with, or already doing business with NOAA.

(c) Before consulting with the AGO Ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations with the respective contracting officer for resolution. However, direct access to the AGO Ombudsman may be sought when an interested party questions the objectivity or equity of a contracting officer’s decision, or when there is a bona fide reason to believe that reasonable, responsible, and objective consideration will not be received from an assigned contracting officer.

(d) There are several constraints to the scope of the AGO Ombudsman’s authority, for instance:

1. Consulting with the AGO Ombudsman does not alter or postpone the timelines of any formal process (e.g., protests, claims, debriefings, employee employer actions, activities involving A-76 competition performance decisions, judicial or congressional hearings, or proposal, amendment, modification or deliverable due dates, etc.).

2. The AGO Ombudsman cannot participate in the evaluation of proposals, source selection processes, or the adjudication of protests or formal contract disputes.

3. The AGO Ombudsman is not authorized to generate or alter laws, judicial decisions, rules, policies, or formal guidance.

4. The AGO Ombudsman is not authorized to develop or alter opportunity announcements, solicitations, contracts, or their terms or conditions.

5. The AGO Ombudsman cannot overrule the authorized decisions or determinations of the contracting officer.

6. The AGO Ombudsman has no authority to render a decision that binds AGO, NOAA, the Department of Commerce, or the U.S. Government.

7. The AGO Ombudsman is not NOAA’s agent relative to the service of magistrate or judicial process and cannot be used to extend service of process to another party (whether federal, public, or a private entity).

(e) After review and analysis of a filed concern or recommendation, the AGO Ombudsman may refer the interested party to another more suitable federal official for consideration. Moreover, concerns, disagreements, and/or recommendations that cannot be resolved by the AGO Ombudsman will need to be pursued through more formal venues.

(f) The AGO Ombudsman is not to be contacted to request copies of forms and/or documents under the purview of a contracting officer. Such documents include Requests for Information, solicitations, amendments, contracts, modifications, or conference materials.

(g) Questions regarding this solicitation and contract language shall be directed to Rafael Roman, NOAA AGO Ombudsman, at Rafael.Roman@noaa.gov.

NAM 1330-52.222-70 NOAA Sexual Assault and Sexual Harassment Prevention and Response

Policy (May 2018)

In accordance with NOAA Administrative Order (NAO) 202-1106, NOAA Sexual Assault and Sexual Harassment Prevention and Response Policy, it is the policy of NOAA to maintain a work environment free from sexual assault and sexual harassment. NOAA prohibits sexual assault and sexual harassment by or of any employee, supervisor, manager, contractor, vendor, affiliate, or other individual with whom NOAA employees come into contact by the virtue of their work for NOAA.

(a) Definitions.

Contractor Employees - The term “contractor employees,” as used in this solicitation and contract language, refers to employees of the prime contractor or its subcontractors, affiliates, consultants, or team members.

Sexual Assault - The term sexual assault, as used in this solicitation and contract language, means any conduct proscribed by state or federal sexual abuse laws, including, but not limited to, those defined in chapter 109A of title 18 of the U.S. Code (sexual abuse), and assaults committed both by offenders who are strangers to the victim and by offenders who are known or related by blood or marriage to the victim.

Sexual Harassment - As defined by the Equal Employment Opportunity Commission, sexual harassment is a form of sex discrimination that violates Title VII of the Civil Rights Act of 1964. It includes unwelcome sexual advances, requests for sexual favors, and other verbal, non-verbal, or physical conduct of a sexual nature when any of the following are true:

• Submission to such conduct is made either explicitly or implicitly as a term or condition of an individual's employment;

• Submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual;

• The conduct unreasonably interferes with an individual's work performance or creates an intimidating, hostile, or offensive working environment.

The main characteristics of sexual harassment are that the harasser's conduct is targeted against the recipient’s sex, gender identity, or sexual orientation, and is unwelcome to the recipient. It may include, but is not limited to: offensive jokes, slurs, epithets or name calling, undue attention, physical assaults or threats, unwelcome touching or contact, intimidation, ridicule or mockery, insults or put-downs, constant or unwelcome questions about an individual's identity, and offensive objects or pictures.

(b) Requirements.

1. It is the responsibility of the contractor to ensure that contractor employees maintain the highest degree of conduct and standards in performance of the contract. In support of this, NOAA urges its contractors to develop and enforce comprehensive company policy addressing sexual assault and sexual harassment.

2. The contractor shall include wording substantially the same as this solicitation and contract language in every subcontract so that it is binding upon each subcontractor.

3. If a contractor employee observes or is the object of sexual assault or sexual harassment, he or she is highly encouraged to report the matter, as soon as possible, to their immediate supervisor, the Contracting Officer’s Representative (COR), subset of the COR (e.g. Task Manager or Assistant

COR), or contracting officer (CO) if a COR is not assigned to the contract. The contract employee may also contact the NOAA Civil Rights Office to obtain guidance on reporting instances of sexual assault or sexual harassment. If deemed necessary, the contractor employee may also report such instances to local law enforcement. In the case where the incident occurs while performing at a remote location, such as at sea or in the field (at a field camp or other isolated location) where the above referenced individuals are unavailable, the contractor employee should follow the reporting procedure set forth in NAO 202-1106, Section 6, .07, Reporting from Remote Locations.

i. Swift reporting allows NOAA and the contractor to take the appropriate measures to ensure that offensive behavior stops and the complainants’ needs are addressed.

ii. The COR (if assigned), CO, and contractor, where applicable, will work together to ensure appropriate action is taken in accordance with applicable laws and regulations, contract terms and conditions, and the contractor’s written policy (where applicable).

4. The contractor shall provide all contractor employees assigned to perform under this contract with mandatory sexual assault and sexual harassment prevention and response training in compliance with the requirements of NAO 202-1106, Section 5, Prevention Training and Awareness, as part of their initial in-processing and on an annual basis thereafter. The initial training shall be completed within business days [30 unless a different number is inserted] of contract award or the date a contractor employee is assigned to perform under the contract, as applicable.

Evidence of initial training by name and date completed for each contractor employee, shall be submitted to the COR or contracting officer (if no COR assigned) within 10 business days of completion.

Evidence of annual training by name and date completed for each contractor employee shall be submitted to the COR or contracting officer (if no COR assigned) no later than March 1st of each calendar year of contract performance.

i. The mandatory sexual assault and sexual harassment training provided by the contractor shall include the required elements set forth by NOAA’s Workplace Violence Program Manager. A link to the website including the required elements of the training is provided at:

http://www.ago.noaa.gov/quicklinks/harassment_training.html. The website will also provide training materials and resources to assist the contractor in conducting the training. The contractor may provide training that solely addresses the NOAA required elements or may supplement existing company sexual assault and sexual harassment training in a manner that ensures all of the elements are adequately addressed.

ii. The required elements of the training and resources available to the contractor for the training may be updated by NOAA periodically. The contractor is responsible for monitoring the website and incorporating any changes to the NOAA required elements into the contractor provided training.

iii. NOAA’s Workplace Violence Program Manager, COR, or CO may periodically review the contractor’s training outline to ensure all required elements are included and, if necessary, any appropriate adjustments are made to the training by the contractor.

iv. Contractor employees performing on assignments in a remote location, such as at a field camp or other isolated locations, are subject to receiving the same briefing on the parameters of the order provided to NOAA employees as set forth in Section 6 of NAO 202-1106.

5. The contractor shall provide a copy of this solicitation and contract language and NAO 202-1106 to contractor employees.

(c) Sexual Assault/Sexual Harassment (SASH) Helpline.

For NOAA employees, affiliates, and contractors who have experienced sexual assault or sexual harassment, NOAA has established the NOAA Sexual Assault/Sexual Harassment (SASH) helpline. This helpline is designed to provide crisis intervention, referrals, and emotional support to those who are victims and/or survivors of sexual harassment or sexual assault within the workplace. Contractor employees may use the helpline to receive live, confidential, one-on-one support in an occurrence of sexual harassment or assault by a Federal Government employee.

All services are anonymous, secure, and available worldwide, 24 hours a day, seven days a week. The NOAA SASH helpline is accessible through a variety of channels, including:

● Phone: 1-866-288-6558

● Website & Online Chat: http://NOAASASHHelpline.org

● Mobile App: NOAA SASH Helpline (available via iOS and Android App Stores)

● Text: (202) 335-0265

(d) Confidentiality.

Any party receiving information from the filing of a complaint alleging sexual assault or sexual harassment, or while performing an investigation into such a complaint, shall keep the information confidential. “Confidentiality” means that the information shall only be shared with others who have a need to know the information to conduct their official duties.

(e) Remedies.

In addition to other remedies available to the Government, contractor employee violations of Federal requirements (e.g., law, statutes, executive orders, code, rules, regulations) applicable to sexual assault and sexual harassment and/or failure to complete the mandatory training set forth in this solicitation and contract language, may result in:

1. Requiring the Contractor to remove a contractor employee or employees from the performance of the contract;

2. Requiring the Contractor to terminate a subcontract;

3. Suspension of contract payments until the Contractor has taken appropriate remedial action;

4. Termination of the contract for default or cause, in accordance with the termination clause of this contract;

5. Suspension or debarment; or

6. Other appropriate action.

Provisions

52.203-11 - Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (Sep 2007) 52.204-16 - Commercial and Government Entity Code Reporting (Aug 2020) 52.204-17 - Ownership or Control of Offeror (Aug 2020) 52.209-2 - Prohibition On Contracting With Inverted Domestic Corporations--Representation (Nov 2015) 52.209-5 - Certification Regarding Responsibility Matters (Oct 2015) 52.209-7 - Information Regarding Responsibility Matters (Jul 2013) 52.209-11 - Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016)

52.212-1 - Instructions to Offerors -- Commercial Products and Services (Nov 2021)

Addendum to 52.212-1 Instructions to Offerors – Commercial Products and Services (Nov 2021)

1) Inquiries - Inquiries and all correspondence concerning this solicitation document should be submitted in writing to Shakir Shinaba at shakir.shinaba@noaa.gov by 4 PM EST on May18, 2022. The Government is not required to provide responses to vendor’s inquiries or correspondence.

It is the quoter's sole responsibility to ensure that any quote, to include any other email correspondence, transmitted to the specified Government representative(s) is received prior to the due date specified herein. The quoter's are highly encouraged to contact the RFQ's specified Government representative(s) prior to the RFQs date for receipt of quotes to ensure the Government receipt of the transmitted quote and to ensure quote eligibility. Quotes received after the date and time specified in the RFQ may render it ineligible for consideration or evaluation.

2) Quote Preparation The following instructions apply for the submission of quotes:

a. Quotes shall be submitted in two separate volumes:

Volume I –Price Volume II – Technical Approach and Past Performance

b. The technical quote shall not contain any reference to price. It is incumbent upon the vendor to provide a Technical Quote in sufficient detail to provide a clear and concise presentation that includes, but is not limited to, the technical requirements of the Request for Quote (RFQ).

c. The Government will evaluate quotes in accordance with the evaluation criteria set forth in FAR 52.212-2 of this RFQ.

3) Price Quote Instructions

The price quote shall be submitted separately from the Technical Approach using the CLIN Structure on page 1 of the RFQ.

4) Technical Approach Instructions

The Technical Approach shall be such as to enable the Government technical personnel to make a thorough evaluation and to arrive at a sound determination of whether the quote meets the specification requirements. To this end, the Technical Approach should be sufficiently specific, detailed and complete so as to clearly and fully demonstrate that the vendor has a thorough understanding of the requirements set forth in the Statement of Work (SOW). Quotes which merely offer to conduct a program in accordance with the requirements of the Government's Statement of Work or merely state that requirements are understood and will be complied with, which paraphrase the specification document, the statement of work or parts thereof, or use phrases such as "standard engineering practices will be employed", or "well established techniques will be employed", etc., may be considered unacceptable. The quote shall follow the general outline listed below.

I. Introduction – Executive Summary

a. Summary of Technical Approach

b. Summary of technical and schedule risks

c. Listing of any exceptions taken to the requirements

d. A listing of any specific items that the vendor will not be able to satisfactorily and completely calibrate on-site due to limitations in the Mobile Calibration Facilities Transfer Standards or capabilities.

II. Technical Approach – Page Limitation of 50 pages (not inclusive of resumes).

a. The vendor's approach shall demonstrate understanding of task requirements, contain proposed approaches for accomplishing the SOW requirements, include schedules and areas of risk and risk management. If a subcontractor must be utilized, the vendor shall submit all pertinent information pertaining to that subcontractor per SOW paragraph 20.8, Sub-Contracting, of this solicitation.

b. The vendor shall provide proof of its ISO 9001:2008 certification and ISO/IEC 17025:2005 accreditation indicating: company name/address, certification numbers, quality standards performed to, a description of the services/products performed, the certification expiration date, and the identification of the accredited unit issuing the certification or demonstration of how this requirement will be met within 120 days of contract award.

c. The vendor's technical quote shall, in addition, specifically address each of the following topics in detail:

i. Detailed Calibration Plan, including the number and distribution of

MCFs, detailed schedules and reporting and tracking capabilities of planned calibration site visits for the first year.

ii. MCF Readiness including all calibration equipment, electro-mechanical requirements, current ability to perform all required equipment (except Noise Sources) calibrations, measured MCF load and generator power capacity; MCF load is the calibration equipment, lightning, AC, etc.

operational load in watts or amps that is measured with the current or power meters in the MCF or with an external meter.

iii. Means for ensuring Transfer Standards calibration and accuracy.

iv. Capability, suitability, and availability of the vendor's centralized calibration laboratories.

v. Discussions of proposed quality assurance programs, if any, and how they complement ISO certification and accreditation.

vi. Quality Assurance Surveillance Plan describing the approach, procedures, and methods for tracking the objectives, including communication with the Government, handling corrective actions, and implementing improvements. The plan shall include performance standards, Acceptable Quality Levels (AQLs), and positive/negative incentives.

d. Staffing Approach

i. The vendor shall provide a level of effort (showing staff- months-per-person) and general staffing approach for utilization of the vendor’s personnel resources that demonstrates an understanding of the skill sets required to successfully accomplish the tasks of the SOW. The vendor shall describe the quantity and type of personnel to be used and provided qualification and experience to be used on this project in accordance with SOW Section 3.0. Resumes shall be provided for all Technicians.

ii. This staffing approach should demonstrate the vendor’s ability to meet the minimum requirements of the SOW throughout the performance of the contract.

5) Past Performance Instructions – Page Limit of 9 pages (3 pages per performance record)

a. Past performance will be used as a means of evaluating the relative capability of the vendor to successfully meet the requirements of this solicitation. Vendors are required to provide information on no more than three (3) of the firm’s most relevant contracts/orders performed within the last three (3) years from the closing date of the solicitation for similar scope and magnitude. Vendors may submit performance data regarding current contract performance as long as a minimum of one year of performance has been completed as of the closing date of this solicitation.

b. Each Vendor shall submit, in writing, information on past performance. Vendors shall provide a detailed explanation demonstrating the relevance of the contract/order to the requirements of the solicitation using Attachment 7 Past Performance Information Form.

Vendors shall submit the most recent performance assessment from Contract Performance Assessment Reporting System (CPARS) for each reference. For contract actions where past performance information does not reside in CPARS, the Vendor is required to send Attachment 8, Past Performance Questionnaire, to those government and commercial activities provided by the vendor’s in their submission. The information shall be completed by the references who will then forward the completed questionnaires:

Shakir Shinaba Shakir.Shinaba@noaa.gov U.S. Department of Commerce/NOAA/EAD

c. The Government will not accept Questionnaires directly from the vendors, only Questionnaires submitted from vendor’s references will be accepted.

d. The Government reserves the right to obtain information for use in the evaluation of past performance from any sources including sources outside of the Government.