TIRNO-09-R-00012_Sect L_A0012.doc

SOLICITATION NUMBER TIRNO-09-R-00012

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.9

FORMAT AND INSTRUCTIONS FOR PROPOSAL SUBMISSION

L.9.1

INSTRUCTIONS FOR PROPOSAL SUBMISSION

VOLUME I – REVISED TERMS AND CONDITIONS

Revised Volume I, Binder IA shall be submitted in a separate loose leaf binder as outlined below. Offerors shall submit an original hard copy (labeled “original”) and an original electronic copy (CD) (labeled “original”) of Volume I, Binder IA and one hard copy and one electronic copy of the above mentioned information labeled “copy”. The data contained on the CD submission may not have any password protections or other means that would inhibit the Government from verifying formulas and manipulating data.

Binder 1A

VOLUME IV – REVISED PRICE PROPOSAL

Offerors shall submit an original hard copy (labeled “original”) and an original electronic copy (CD) (labeled “original”) of Volume IV – Revised Price Proposal and one hard copy and one electronic copy of the above mentioned information labeled “copy”. The data contained on the CD submission may not have any password protections or other means that would inhibit the Government from verifying formulas and manipulating data.

L.9.2 – FORMAT, ORGANIZATION, AND CONTENT OF FILES

Revised Volumes I and IV shall be submitted in a separate loose-leaf binders. The following information must be cited on the outside of the box and on the spine and cover of the binder:

· Solicitation Number:

· Revised Cost and Price Proposal

· Offeror's Name:

· Box __ of __ boxes and Volume Number (The numbering scheme shall include all outside packages, e.g., information submitted under separate cover)

Revised Volumes I and IV shall include an index of its contents that identifies major paragraphs and subparagraphs by number and descriptive title, as well as the corresponding page numbers. Each section’s title must correspond with the title given by the Government.

(a) Proposals submitted in response to this amendment shall be formatted in accordance with the instructions provided in this section. Offerors shall furnish the revised proposal in the quantities specified.

(b) Each page within revised Volumes I and IV and sections shall be numbered using a consistent numbering scheme. This scheme shall also be used for all supporting documentation such as charts, figures, etc., included.

Revised Volumes I and IV, including all supporting documentation, shall be submitted in standard three ring loose-leaf binders. All offerors must print on 8 1/2 by 11-inch, double sided (example: page 1 on the front side and page 2 on the back side of the same sheet), recycled paper (no less than 30% post consumer material). Blank sides and part/tab dividers do not count toward the page counts. The typewritten or printed letters shall be 12-point Times New Roman. No reduction is permitted except for organization charts or other graphic illustrations. In those instances where reduction is allowable, offerors shall ensure that the print is easily readable; no less than 8-point font on graphs and 10-point font on tables.

Offerors shall not use charts/tables/graphics to subvert page limits. Each page shall have adequate margins on each side (at least one inch) of the page. Header/footer information (which does not include any information to be evaluated) may be included in the 1” margin space. Fold outs for complete spreadsheets and/or organization charts are permissible up to 11” by 17”, with printing on only one side, if secured with the volume. Large sheets (i.e., greater than 8 1/2 by 11 inch) shall count as two pages.

The revised proposal shall, at a minimum, include the information identified in Section L, and comply with the cited page limitations for each section. Page limitations identified in Section L.9.1 refer to one side of a page. For example, each key personnel résumé is limited to two pages; this would be submitted on one sheet of paper with information on each side of the paper. Offerors will only be evaluated on the information contained within the page limitations set forth for each section. Additional information that exceeds the prescribed page limitations shall not be evaluated.

In addition to the “paper” proposal, an electronic version is also required on a compact disk (CD). Offerors shall exercise extreme caution to assure that all disks submitted in response to this section shall be free of any computer viruses. If a disk is found to contain a virus, the entire offer may be rejected.

(c) Files shall be formatted as follows:

(1) Text files (including charts, diagrams, etc.): Microsoft Word 2003.

(2) Spreadsheet files: Microsoft Excel 2003.

Pre-printed materials such as company annual reports submitted with revised Volume IV, Price Proposal and Financial Information need not be submitted in electronic format.

A revised proposal that fails to show compliance with all of Section L instructions shall be removed from the competition.

L.11.2.1 OFFER ACCEPTANCE PERIOD

The offeror’s acceptance period shall be an additional 240 calendar days that has been acknowledge via letter to the contracting officer from the date specified for receipt of offers, unless another date is specified in an addendum to the solicitation.

SECTION L.14 VOLUME IV: BINDER 4 – REVISED PRICE PROPOSAL (FACTOR 6)

Offerors shall submit an organized price proposal that clearly and separately identifies the price pertaining to the principal task area detailed in Section B. The offeror must utilize the estimated hours listed in Section J, Attachment J.5, of the solicitation. The estimates contained in Attachment J.5, Labor Categories and Hours, are for evaluation purposes only and should not be construed as limitations on types or quantities of labor that may be subsequently acquired under the TIPSS-4 ITS contract. The hours are for proposal evaluation purposes only and do not commit the Government.

TAB A - The offeror shall submit a completed Attachment J.1, General Financial and Organizational Information in Tab A of Volume IV – Revised Price Proposal.

TAB B - The offeror shall submit summary spreadsheets in Tab B of Volume IV – Revised Price Proposal that clearly identifies all proposal amounts including:

1. A grand total summary schedule for each year of the contract period.

2. A schedule of burdened hourly labor rates for each contract year.

Offerors shall prepare the schedules in accordance with the sample pricing schedule in Attachment J.1.1 Rev 1. The offeror shall propose not to exceed loaded labor rates for all Government labor categories specified in Section B utilizing the estimated hours listed in Section J.5. Loaded hourly rates (with and without profit) and a total price shall be proposed for the contractor site for each year of contract performance in accordance with each offeror’s normal accounting practices.

TAB C - The offeror shall provide a written narrative in Tab C of Volume IV – Revised Price Proposal explaining the differences between the original and revised proposal amounts.

TAB D – The offeror shall provide a completed Section B.2. Offerors do not need to complete Section B.2.1. Section B.2.1, and the resulting CLIN structure will be completed at time of award.

TAB E - Accounting System The offeror shall identify the status of its accounting/estimating, billing and purchasing systems. If the offeror’s accounting system has not been reviewed or approved by a Government agency, then the offeror shall provide a description of its methodology for estimating and accumulating costs under Government contracts. If this information has been provided elsewhere in the price proposal, the offeror may reference those sections in lieu of duplicating responses.

TAB F - Financial Capability

Offerors shall provide the following information in Tab F of Volume IV – Revised Price Proposal, concerning financial capability:

· Audited financial statements for the prime and major subcontractors, complete with notes for the last two completed fiscal years and the most recent year-to-date actual financial data; if audited financial statements are not available, then the offeror shall also provide tax returns from the two most recent fiscal years. Major subcontractors are contractors, subcontractors, or vendors to the prime contractor who are budgeted to receive an annual amount of at least $3,500,001.00 annually or 20% of the total contract funds (whichever is less).

· Financial resources available to perform the contract without assistance from any outside source. If sufficient resources are not available, then indicate in your proposal the amount required and the anticipated source (i.e., bank loans, letter or lines of credit, etc.). Offerors shall also provide a copy of the letter from the bank and names/phone numbers of bank representatives available to confirm the financing arrangement.

L.21

RETURN OF OFFERS

It is important that the offer is sealed and the outer envelope or wrapping of the offer is addressed as follows:

FROM: Offeror's Return Address

TO:

Internal Revenue Service

Tania B. Davis, Contracting Officer

Constellation Centre, Suite 500 (OS:A:P:I:G)

6009 Oxon Hill Road

Oxon Hill, MD 20745

SOLICITATION NO.: TIRNO-09-R-00012, TIPSS-4 ITS

DATE:

July 30, 2010

TIME:

2:00 PM (OXON HILL, MD - EASTERN STANDARD TIME)

(NOTE: Failure to mark the outer cover could be the cause of the offer being misdirected and received too late at the required destination.)

Offers sent through the U. S. Mail (including U. S. Postal Service Express Mail Next Day Service - Post Office to Addressee) must be addressed to the place specified in Standard Form 33, Block 7. All hand-carried offers including those made by private delivery services (e.g., Federal Express and Airborne Express) must be delivered to the office cited in Standard Form 33, Block 7. Hand-carried offers must be delivered to the above office by the time and date specified in SF 33, Block 9. IRS personnel are not available to receive hand-carried offers except between the hours of 8:00 a.m. - 4:00 p.m., Monday through Friday, excluding federal holidays. Offers received at destination after time and date specified for receipt will be considered LATE in accordance with FAR 52.215-1. The burden of timely receipt is upon the offeror.

(End of Section)

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