Section J_TIPSS-4 ITS A0009.DOC

SOLICITATION NUMBER TIRNO-09-R-00012

PART III– LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J – LIST OF ATTACHMENTS

SOLICITATION NUMBER TIRNO-09-R-00012

PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J – LIST OF ATTACHMENTS

TABLE OF CONTENTS

J.1

GENERAL FINANCIAL AND ORGANIZATIONAL INFORMATION …...…J-3

J.1.1 SAMPLE PRICING SCHEDULES……………………………………………….J-8

J.2

LIST OF PRIMARY SOFTWARE………………………………………………...J-9

J.3

LIST OF CURRENT IRS PLATFORMS………………………………………...J-13

J.4 DEPARTMENT OF TREASURY, SMALL, HUBZone, SMALL DISADVANTAGED AND WOMEN-OWNED SMALL BUSINESS SUBCONTRACTING PLAN OUTLINE ……..………………………….….…...J-15 J.4.1

IDENTIFICATION LIST OF SMALL DISADVANTAGED BUSINESS

FIRMS IN TARGETED NAICS CODES PROJECTED TO BE USED

ON THIS CONTRACT……………………………………………………….……J-27

J.4.2 SUMMARY SHEET FOR CUMULATIVE TARGET NAICS SDB DATA BY CATEGORY…………………………………………………………………..…….J-28 J.5

LABOR CATEGORIES AND HOURS…………………………………….…......J-29

J.6

IRS CAPABILITY MATURITY MODEL (CMMI®) REQUIREMENTS……..J-30

J.6.1

SOFTWARE ENGINEERING INSTITUTE – FAMILY EDUCATION

RIGHTS AND PRIVACY ACT (SEI- FERPA) CONSENT TO RELEASE

FORM………………………………………………………………………………..J-32

J.7 ELECTRONIC INFORMATION TECHNOLOGY ACCESSIBILITY STANDARDS (SECTION 508)……………………………………….. …………..J-33

J.8 NON-DISCLOSURE AGREEMENT………………………….. ……………..…..J-44

J.9

LETTER, FORMS, AND REPORTS……………………………….………..........J-48

J.10 PAST PERFORMANCE QUESTIONNAIRE……………………………………J-63

J.10.1 PAST PERFORMANCE REFERENCES…………………………………………J-68

J.11 HBCUs/MIs (SECTION H.33)……………………………………………………..J-69

J.12 IRS HSPD-12 PIV I PROCEDURES MANUAL…………………………………J-75

J.13 THE DEPARTMENT OF TREASURY EARNED VALUE MANAGEMENT GUIDE VERSION 2.0 SEPTEMBER 30, 2008………………………………….J-124 J.13.1 IRS POLICY AND PROCEDURES MEMORANDUM No. 34.2 – EARNED

VALUE MANAGEMENT SYSTEM…………………………………………….J-146

J.14 NATIONAL DEFENSE INDUSTRIAL ASSOCIATION (NDIA) EARNED

VALUE MANAGEMENT SYSTEMS INTENT GUIDE.………………………J-160

J.15 REQUEST FOR PROPOSAL QUESTIONS AND COMMENTS……………..J-161

J.16 52.219-14 LIMITATIONS ON SUBCONTRACTING COMPLIANCE

REPORT……………………………………………………………………………J-162

J.1

GENERAL FINANCIAL AND ORGANIZATIONAL INFORMATION

Offerors are requested to provide information regarding the following items in sufficient detail to allow a full and complete business evaluation. If the question indicated is not applicable or the answer is none, it should be annotated.

(a) Contractor’s Name: ________________________________________

(b) Address (If financial records are maintained at some other location, show the address of the place where the records are kept):

(c) Telephone Number: _______________________________________

(d) Individual (s) to contact regarding this proposal: _________________

(e) Cognizant Government:

Agency: _________________________________________________

Audit Agency: ____________________________________________

Address: ________________________________________________

Auditor: _________________________________________________

(f) (1) Work Distribution for the Last Completed Fiscal Accounting Period:

Sales:

Government cost-reimbursement type prime contracts and subcontracts …………………………………………………...... $_______

Government fixed-price prime contracts and subcontracts … $_______

Commercial Sales ………………………………………………. $_______

Total Sales ………………………………………………………. $_______

(2) Total Sales for first and second fiscal years immediately preceding last completed fiscal year:

Total Sales for First Preceding Fiscal Year ………………….. $_______

Total Sales for Second Preceding Fiscal Year …………….... $_______

(g) Is company a separate rate entity or division? Yes ____ No ____

If a division or subsidiary corporation, name parent company:

(h) Date Company Organized: _________________________________

(i) Manpower:

Total Employees: __________________

Direct: __________________

Indirect: __________________

Standard Work Week (Hours): ________

(j) Commercial Products: _____________________________________

(k) Description of Contractor’s system of estimating and accumulating costs under Government contracts. (Check appropriate blocks.)

Estimated/ Standard

Estimating System:

Actual Cost

Cost

Job Order …………………………

Process …………………………..

Accumulating System:

Job Order …………………………

Process …………………………...

Has your cost estimating system been approved by any Government Agency?

Yes ____ No ____

If yes, give name, date of approval, and location of agency:

Has your cost accumulation system been approved by any Government Agency?

Yes ____ No ____

If yes, give name, date of approval, and location of agency:

(l) What is your fiscal year period? (Give month-to-month dates):

(m) Provide indirect cost rates for your last completed fiscal year.

Basis of

Fiscal Year: ________

Indirect Rate

Allocation

Fringe Benefits ………………….

Overhead ………………………..

G&A ………………………………

Other ……………………………..

(n) Have the proposed indirect cost rate (s) been evaluated and accepted by any Government agency?

Yes _____ No _____

If yes, give name, date of approval, and location of the Government agency (provide a copy of the latest indirect rate agreement):

Date of last pre-award audit review by a Government agency: _________

If no, data supporting the proposed rates must accompany the cost or price proposal. A breakdown of the items comprising overhead and G&A must be furnished.

(o) Cost estimating is performed by:

Accounting Department _________________________

Contracting Department _________________________

Other (describe) _______________________________

(p) Has system of control of Government property been approved by a Government agency?

Yes ____ No ____

If yes, give name, date of approval, and location of the Government agency: ______________________________________________

(q) Purchasing System: FAR 44.302 requires the cognizant Government agency to conduct a Contractor Purchasing System Review for each contractor whose sales to the Government, using other than sealed bid procedures, are expected to exceed $25 million (annual billings) during the next twelve months. The $25 million sales threshold is comprised of prime contracts, subcontractors under Government prime contracts, and modifications (except when the negotiated price is based on established catalog or market prices or is set by law or regulation).

Has your purchasing system been approved by a Government agency?

No ____

If yes, give name, period of approval and location of the Government agency:

If no, do you estimate that your negotiated sales to the Government during the next twelve months will meet the $25 million threshold?

Are your purchasing policies and procedures written?

(r) Cost Accounting Standards (CAS):

Are you subject to CAS? Yes ___ No ____ Full ____ Modified ____

If yes, do you have any outstanding CAS violations? Yes ____ No ____

If yes, please provide each CAS standard cited and details of citation (s).

If no, please indicate reason for CAS exemption:

Small Business ___ Monetary Threshold _____ Other _____ (please describe) __________________________________________________

(s) Additionally, offerors shall submit audited financial statements, including a Balance Sheet, Statement of Income (Loss) and Cash Flow for the last two completed fiscal years and the most recent year-to-date actual financial information. If audited financial statements are not available, then the offeror shall also provide tax returns from the two most recent fiscal years. Specify resources available to perform the contract without assistance from any outside source. If sufficient resources are not available, indicate in the proposal the amount required and the anticipated source (i.e., bank loans, letter or lines of credit, etc…); in addition, provide a copy of the letter from the bank and names/phone numbers of bank representatives available to confirm the financing arrangement.

J.1.1

SAMPLE PRICING SCHEDULES

These schedules are formatted in Microsoft Excel and are attached to the RFP under the file name Attachment J.1.1.xls.

Tab 1 – Government Site: This worksheet is intended to provide an illustrative example of how to develop spreadsheets for Tab B/ Volume III of the Cost/Price Proposal. The offeror shall include all Labor Categories and Hours as specified in Section J Attachment J.5. In accordance with the instructions in Section L, the offeror shall propose costs and rates for the Government site and the Contractor site for each year of the contract performance period in accordance with their normal accounting practices.

Tab 2 – Contractor Site: This worksheet is intended to provide an illustrative example of how to develop spreadsheets for Tab B/ Volume III of the Cost/Price Proposal. The offeror shall include all Labor Categories and Hours as specified in Section J Attachment J.5. In accordance with the instructions in Section L, the offeror shall propose costs and rates for the Government site and the Contractor site for each year of the contract performance period in accordance with their normal accounting practices.

Tab 3 – Matrix: This worksheet is intended to provide illustrative examples of how to develop a matrix showing the hours allocated among the subcontractors and the costs proposed by the subcontractors as required by the instructions in Section L.13 of the RFP. The offerors shall provide the subcontract hours and costs for each year of contract performance.

J.2

LIST OF PRIMARY SOFTWARE

The following lists the primary software in the IRS and is provided as a reference tool for information on the types of systems and platforms that may require service under this contract. This list does not include utilities, application software, backup/recovery and other software running on IRS’ systems. This list does not include other agencies that may utilize this contract. Therefore, this list is provided for information purposes only and detailed descriptions of software to be supported will be included in individual task orders (as required).

OPERATING SYSTEMS USED

AIX

DYNIX

DC-OSX

EXEC

HP-UX

HP VMS

LINUX

MP RAS

OS390

OS2

RELIANT UNIX

SCO UNIX

SOLARIS

SUNOS

TPF

ULTRIX

VXWORKS

NT

VM-ESA

WINDOWS 2000

WINDOWS XP

ZOS

Z - VM

DATABASE MANAGEMENT SYSTEMS

ARCHIBUS

BI-SUITE

DB2

DMS

ENTERPRISE DIRECTORY SERVER

FOCUS

FOXPRO

IDMS

INET

INFORMIX

INGRES

MS ACCESS

MS SQL SERVER

MSDE

POSTGRES SQL

PROGRESS

PTECH FRAMEWORK

ORACLE

SQL SERVER

SYBASE SQL

SYBASEIQ

TERADATA

VISUAL DBASE

XBASE

OTHER SYSTEM SOFTWARE (MIDDLEWARE)

AI

AMS / COMPLIANCE

APACHE-HTTP SERVER

APACHE PHP

APPLICATION MESSAGING AND DATA ACCESS SERVICES (AMDAS)

APPLICATOR INTEGRATOR

ASCENT CAPTURE

ASPECT EWORKFORE MANAGEMENT

ATHENE

AUTO CAD 2000 (AUTO CAD)

BIZTALK

BLAZE ADVISOR

BMC ENTERPRISE CONTROLSTATION

BUSINESS OBJECTS

CACS-G COMPLIANCE

CAPTIVA

CISCOWORKS LMS CAMPUS MANAGER

CLIPPER BULLETIN BOARD SYSTEM (BBS)

COMPUSET

CONTENT MANAGEMENT SERVER

CONTENTMANAGER

CYBERSOFT VFIND

DATA CLARITY SUITE

DATA PREP TOOL (DPT)

DEVELOPER 2000 V1

DB2 CONNECT

DOCUMENTUM

EMC CONTROL CENTER

ENDEVOR

ENTRUST’S IDENTITY GUARD ENTERPRISE SERVER

ETRUST

FORUM SYSTEMS X-WALL

HITACHI DATA SYSTEMS SANTINEL

IMAGE SERVICES

INTELA V4

IOA

ISS REALSECURE SERVER SENSOR

IT GURU NETWORK PLANNER

K2.NET SERVER

MAILMAN

MS BACKOFFICE

PAGE PRINTING FORMATTING AID (PPFA)

PEOPLE SOFT/PARTNER RELATIONSHIP MANAGER

PEREGRINE ASSETCENTER

POWERBUILDER

ORACLE APPLICATION SERVER

ORACLE SQL NET V2

PERIPRODUCER – PERSTUDIO

PLATEAU 4 LMS

PRO C

REPORT GENERATOR –VISION QUERY

PL WEB TURBO

ORACLE SQL PLUS V3

RESIN

SAP R3

SEMWARE

SILVERSTREAM

SUITESPORT SERVER

SYMANTEC ENTERPRISE SECURITY MANAGER

TASKMASTER 2000

TECTIA

TIVOLI

TIVRA

TRANSFORMER

VENICEBRIDGE

VIGNETTE

WEB SERVICES

WEBACCESS

CUSTOMER INFORMATION CONTROL SYSTEM (CICS)

TRANSACTION INTERACTIVE PROCESSOR (TIP)

TUXEDO

WEBSPHERE MQ – MQ SERIES

J.3

LIST OF CURRENT IRS PLATFORMS

The following lists the current systems and networks in the IRS and is provided as a reference tool for information on the types of systems and platforms that may require service under this contract. This list does not include other agencies that may utilize this contract. Therefore, this list is provided for information purposes only and detailed descriptions of hardware/software will be included in individual Task Orders (as required).

GENERAL COMPUTING PLATFORMS (DATA PROCESSING) MAINFRAMES

IBM

Unisys

Large Servers

Sun Enterprise-Fire

Fujitsu PrimePower

IBM Numa-Q

Servers

Sun

Sequent

Pyramid

IBM

HP

Siemens

NCR

UNIX

PC

Linux

Wintel

Personal Computers

PC Desktop

Laptop

PDA

Storage & SAN

EMC Storage Platform

Hitachi Storage Platform

SPECIAL PURPOSE PLATFORM (COMMUNICATIONS)

Data Communications

Cisco Router

Cisco ATM Switch

Cisco Ethernet Switch

Misc. Router-Switches

Remote Access Platforms

Contact-Call Centers

Aspect ACD

Microlog VRU

Brite VRU

Perifonics VRU

Voice Communications

Lucent Intuity VMS

Octel VMS

J.4 Department of the Treasury - HUBZone, Small Disadvantaged, Women-Owned, Veteran-Owned, Service Disabled Veteran-Owned Small Business Concerns & HBCU/MI Subcontracting Plan Outline The following outline meets the minimum requirements of Public Law 95-507 and the Federal Acquisition Regulation (FAR) Subparts 19.7. It is intended to be a guideline. It is not intended to replace any existing corporate plan which is more extensive. If you need assistance to locate small business sources, contact the Director, Office of Small Business Development at (202) 622-0530 or the bureau Small Business Specialist, Ms. Jodie Paustian, Internal Revenue Service, at (202) 283-1199. Please note that the Department of the Treasury has subcontracting goals of 41 % for small business, 3 % for HUBZone Small Business, 5 % for Small Disadvantaged Business (SDB), 5 % for Women-Owned Small Business (WOSB), 3 % for Service Disabled Veteran-Owned Small Business (SDVOSB), and _3% for HBCU/MI concerns for fiscal year 2009 . For this procurement, the Department of the Treasury expects all proposed subcontracting plans to contain the above goals, at a minimum. Although there is no statutory goal for Veteran-Owned Small Business (VOSB) concerns, a VOSB goal must be proposed in accordance with FAR 19.7 and should represent the offeror’s best effort to provide the maximum practicable opportunities for VOSBs.

These percentages shall be expressed as a percent of the TOTAL CONTRACT VALUE (basic and all options combined). For this procurement, we expect that 25% of all contract dollars awarded shall be subcontracted to small business concerns (including HUBZone, Small Disadvantaged, Women-Owned Small, Service Disabled Veteran-Owned Small, Veteran-Owned Small, and HBCU/MI concerns).

Identification Data:

Company Name:

Address:

Date Prepared: Solicitation Number:

Item/Service:

Place of Performance:

1. TYPE OF PLAN: (Check only one).

INDIVIDUAL PLAN: In this type of plan, all elements are developed specifically for this contract and are applicable for the full term of this contract.

MASTER PLAN: In this type of plan, goals are separately developed for this contract in an individual plan; all other elements are standard. The master plan must be approved once every three (3) years. Once incorporated into a contract with specific goals, it is valid for the life of the contract.

COMMERCIAL PLAN: This type of plan is used when the contractor sells products and services customarily used for non-government purposes. Plans and goals are negotiated with the initial agency on a company-wide basis rather than for individual contracts. The plan is effective only during year approved. The contractor must provide a copy of the initial agency approval, and must submit an annual Summary Subcontracting Report (SSR) in the electronic Subcontracting Reporting System (eSRS) to Treasury with a breakout of subcontracting prorated for Treasury (with a further bureau breakout, if possible).

2. GOALS:

FAR 19.704(a)(1) requires dollar and percentage goals for using small business, HUBZone small business, small disadvantaged business, women-owned small business, veteran-owned small business, service disabled veteran-owned small business, and HBCU/MI concerns as subcontractors for the base year and each option year. (Please note that the goals for HUBZone small business, small disadvantaged business, women-owned small business, veteran-owned small business, service disabled veteran-owned small business, and HBCU/MI concerns are sub-sets of the small business goal). Express all dollar goals as a percentage of total contract value (basic and all options combined). Zero percentage/dollar goals are NOT ACCEPTABLE and will not be approved. At least 25% of all awarded dollars shall be subcontracted to small business concerns. The ISR/SSR reports submitted by the company will be reviewed semi-annually. If the prime contractor is not meeting the 25% of all awarded dollars requirement, the prime contractor will not be allowed to submit proposals for future task orders until an action plan has been submitted to and approved by the Contracting Officer showing how the 25% requirement will be met by the next reporting cycle.

Example for completion of table below:

1. Estimate total dollars to be awarded under the contract for each option period.

Example: Total dollars to be awarded for the base year $10,000,000.00

2. Estimate total dollars to be subcontracted.

Example: 25% of 10,000,000.00 is $2,500,000.00

3. Estimated total dollar value of all planned subcontracting (Input A Below)

$2,500,000.00 or 100%

4. Dollars subcontracted to small business concerns (Input B Below)

$2,500,000.00 or 100%

5. Dollars subcontracted to Small Disadvantaged Business (Input D Below)

5% of the $2,500,000.00 = $125,000.00

6. Follow the same method for the other categories as number 5 above.

Note: In order to meet the 25% small business subcontracting goal as required by the solicitation, offerors must either dedicate all of their subcontracting effort to small business concerns or they may subcontract more than 25% of the total dollars awarded and the difference can be subcontracted to either large or small business at the discretion of the prime.

A. Estimated dollar value of all planned subcontracting, i.e., to all types of business concerns under this contract is:

Estimated Dollar Value of All Planned Subcontracting

B. Estimated dollar value and percentage of total planned subcontracting to small business concerns is: (Include HUBZone Small, Small Disadvantaged, Women-owned Small Business, Veteran-owned Small Business, Service Disabled Veteran-Owned Small Business & HBCU/MI Concerns)

*(This figure includes the amount in C., D., E., F., G. and H. below.)

Subcontracting to Small Business Concerns (including ANC’s and Indian tribes)

C. Estimated dollar value and percentage of total planned subcontracting to HUBZone small business concerns is:

Subcontracting to HUBZone Small Business Concerns

D. Estimated dollar value and percentage of total planned subcontracting to small disadvantaged business concerns is:

Subcontracting to Small Disadvantaged Business Concerns (including ANC’s and Indian tribes)

E. Estimated dollar value and percentage of total planned subcontracting to women-owned small business concerns is:

Subcontracting to Women-Owned Small Business Concerns

F. Estimated dollar value and percentage of total planned subcontracting to veteran-owned small business concerns is:

Subcontracting to Veteran-Owned Small Business Concerns

G. Estimated dollar value and percentage of total planned subcontracting to service disabled veteran-owned small business concerns is:

Subcontracting to Service Disabled Veteran-Owned Small Business Concerns

H. Estimated dollar value and percentage of total planned subcontracting to HBCU/MI is:

Subcontracting to HBCU/MI Concerns

** IF ANY CONTRACT HAS MORE THAN FIVE OPTIONS, PLEASE ATTACH ADDITIONAL SHEETS SHOWING DOLLAR AMOUNTS AND PERCENTAGES.

I. Supplies and/or services to be subcontracted under this contract, business size (i.e., SB, HUBZone, SDB, WOB, VOSB, SDVOSB, HBCU/MI and LB), and the estimated dollar expenditure are: (Check all that apply).

Business Category or Size

Supply/

Service

Or

HBCU/MI

Small

(Attach additional sheets if necessary.)

J1. Explain the methods used to develop the subcontracting goals for small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, service disabled veteran-owned small business, and HBCU/MI concerns.

J2. Explain how the product and service areas to be subcontracted were established, how the areas to be subcontracted to small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, service disabled veteran-owned small business, and HBCU/MI concerns were determined.

J3. How the capabilities of small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, service disabled veteran-owned small business, and HBCU/MI concerns were determined.

J4. Identify all source lists used in the determination process.

K. Indirect and overhead costs HAVE BEEN or HAVE NOT BEEN included in the dollar and percentage subcontracting goals stated above. (Check one.)

L. If indirect and overhead costs HAVE BEEN included, explain the method used to determine the proportionate share of such costs to be allocated as subcontracts to small (including ANC’s and Indian tribes), HUBZone small, small disadvantaged (including ANC’s and Indian tribes), women-owned small, veteran-owned small, service disabled veteran-owned small business and HBCU/MI concerns.

3. PROGRAM ADMINISTRATOR:

FAR 19.704(a)(7) requires information about the company employee who will administer the subcontracting program. Please provide the name, title, address, phone number, fax number, e:mail address, and position within the corporate structure and the duties of that employee.

Name: ____________________

Title: _____________________

Position: __________________

Address: _________________________________________________________

Telephone: _________________

Fax Number: ________________

E:Mail Address: _____________________

Duties: The Program Administrator’s general overall responsibility for the Contractor’s subcontracting program, i.e., developing, preparing, and executing individual subcontracting plans and monitoring performance relative to this particular plan. These duties may include, but are not limited to the following activities. Does the individual named above perform the following? (If NO is checked, please indicate who in the company performs those duties, or indicate why the duties are not performed in your company.)

A. Developing and promoting company/division policy statements that demonstrate the company’s/division’s support for awarding contracts and subcontracts to small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, service disabled veteran-owned small business and HBCU/MI concerns.

____ YES

____ NO

B. Developing and maintaining bidders’ lists of small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, service disabled veteran-owned small business and HBCU/MI concerns from all possible sources.

____ YES

C. Ensuring periodic rotation of potential subcontractors on bidders’ lists.

D. Assuring that small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, service disabled veteran-owned small business and HBCU/MI concerns are included on the bidders’ list for every subcontract solicitation for products and services they are capable of providing.

E. Ensuring that subcontract procurement “packages” are designed to permit the maximum possible participation of small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, service disabled veteran-owned small business and HBCU/MI concerns.

____ YES

____ NO

F. Reviewing subcontract solicitations to remove statements, clauses, etc., which might tend to restrict or prohibit small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, service disabled veteran-owned small business and HBCU/MI concerns participation.

____ YES

____ NO

G. Ensuring that the subcontract bid proposal review board documents its reasons for not selecting any low bids submitted by small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, service disabled veteran-owned small business and HBCU/MI concerns.

____ YES

____ NO

H. Overseeing the establishment and maintenance of contract and subcontract award records.

____ YES

I. Attending or arranging for the attendance of company counselors at Business Opportunity Workshops, Minority Business Enterprise Seminars, Trade Fairs, etc.

J. Directly or indirectly counseling small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, service disabled veteran-owned small business and HBCU/MI concerns on subcontracting opportunities and how to prepare responsive bids to the company

K. Providing notice to subcontractors concerning penalties for misrepresentations of business status as small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, service disabled veteran-owned small business or HBCU/MI concerns for the purpose of obtaining a subcontract that is to be included as part or all of a goal contained in the contractor’s subcontracting plan.

____ YES

____ NO

L. Conducting or arranging training for purchasing personnel regarding the intent and impact of Public Law 95-507 on purchasing procedures.

____ YES

M. Developing and maintaining an incentive program for buyers which supports the subcontracting program.

N. Monitoring the company’s performance and making any adjustments necessary to achieve the subcontract plan goals.

O. Preparing and submitting timely reports.

P. Coordinating the company’s activities during compliance reviews by Federal agencies.

4. EQUITABLE OPPORTUNITY

FAR 19.704(a)(8) requires a description of the efforts your company will make to ensure that small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, service disabled veteran-owned small business and HBCU/MI concerns will have an equitable opportunity to compete for subcontracts. These efforts may include, but are not limited to the following activities: (Check all that apply.)

A. Outreach efforts to obtain sources:

Contacting minority and small business trade associations

Contacting business development organizations

Finding sources from the Dynamic Small Business Search of the Central Contractor Registration (CCR) System at http://www.ccr.gov

Attending small, HUBZone, minority, women-owned, veteran-owned, service disabled veteran-owned small business & HBCU/MI procurement conferences and trade fairs

B. Internal efforts to guide and encourage purchasing personnel:

Presenting workshops, seminars and training programs

Establishing, maintaining and using small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, service disabled veteran-owned small business, and HBCU/MI source lists, guides and other data for soliciting subcontracts

Monitoring activities to evaluate compliance with the subcontracting plan

C. Additional efforts: (Please describe.)

5. CLAUSE INCLUSION AND FLOWDOWN

FAR 19.704(a)(9) requires that your company provide assurances that it will include the clause at FAR 52.219-8, “Utilization of Small Business Concerns,” in all subcontracts that offer further subcontracting opportunities. FAR 52.219-9(d)(9) also requires that your company agrees in this plan that it will require all subcontractors, except small business concerns, that receive subcontracts in excess of $550,000 ($1,000,000 for construction) to adopt a plan that complies with the requirements of FAR 52.219-9, “Small Business Subcontracting Plan.”

[Insert company name] agrees that the clause will be included and that the plans will be reviewed against the minimum requirements for such plans. The acceptability of percentage goals for small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, service disabled veteran-owned small business, and HBCU/MI concerns must be determined on a case-by-case basis depending on the supplies and services involved, the availability of potential small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, service disabled veteran-owned small business, and HBCU/MI concerns subcontractors and prior experience. Once the plans are negotiated, approved, and implemented, the plans must be monitored through the submission of periodic reports, including the Individual Subcontracting Report and the Summary Subcontracting Report submitted through the electronic Subcontracting Reporting System (eSRS).

6. REPORTING AND COOPERATION

FAR 19.704(a)(10) requires that your company (1) cooperate in any studies or surveys as may be required, (2) submit periodic reports which show compliance with the subcontracting plan; (3) submit Individual Subcontracting Report and Summary Subcontracting Report through the electronic Subcontracting Reporting System (eSRS); and (4) ensure that subcontractors agree to submit the Individual Subcontracting Report and the Summary Subcontracting Report through the electronic Subcontracting Reporting System (eSRS). The cognizant Contracting Officer of the Treasury bureau awarding the contract must approve the reports through the eSRS system. The reports must be submitted electronically through the eSRS system within 30 days after the close of each calendar period. That is:

*Summary Subcontracting Report must also be submitted to SBA’s Commercial Market Representative

Contracting Officer’s Address is:

Internal Revenue Service

Attn: (Insert Contracting Officer Name)

6009 Oxon Hill Road

Oxon Hill, MD 20745 Bureau Small Business Specialist address is:

Internal Revenue Service, Attn: Jodie Paustian, 6009 Oxon Hill Road, OS:A:P:P, Oxon Hill, MD 20745 Department of the Treasury Office of Small Business Development address is:

Department of the Treasury, Attn: Director, Office of Small Business Development, 1500 Pennsylvania Avenue, NW, Mail Code 655 15th/6099, Washington, DC 20220

7. RECORDKEEPING

FAR 19.704(a)(11) requires a list of the types of records your company will maintain to demonstrate the procedures adopted to comply with the requirements and goals in the subcontracting plan. (Check all that apply.) (If NO is checked, please indicate why these types of records are not maintained.) These records include, but are not limited to, the following:

A. Small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, service disabled veteran-owned small business, and HBCU/MI concern source lists, guides, and other data identifying such vendors.

____ YES

____ NO

B. Organizations contacted for small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, service disabled veteran-owned small business, and HBCU/MI sources.

____ YES

____ NO

C. On a contract-by-contract basis, records on all subcontract solicitations over $100,000 which indicate for each solicitation:

C1. Whether small business concerns were solicited, and if not, why not.

C2. Whether HUBZone small business concerns were solicited, and if not, why not.

C3. Whether small disadvantaged business concerns were solicited, and if not, why not.

C4. Whether women-owned small business concerns were solicited, and if not, why not.

C5. Whether veteran-owned small business concerns were solicited, and if not, why not

C6. Whether service disabled veteran-owned small business concerns were solicited, and if not, why not

C7. Whether HBCU/MI concerns were solicited, and if not, why not

C8. Reasons for the failure of solicited small, small disadvantaged, women-owned small, veteran-owned small, service disabled veteran-owned small business, and HBCU/MI concerns to receive the subcontract award.

____ YES

____ NO

D. Records to support other outreach efforts, e.g., contacts with minority and small business trade associations, attendance at small, HUBZone small, minority, women-owned small, veteran-owned small, service disabled veteran-owned small business, and HBCU/MI concerns procurement conference and trade fairs.

____ YES

____ NO

E. Records to support internal activities to (1) guide and encourage purchasing personnel, e.g., workshops, seminars, training programs, incentive awards; and (2) monitor activities to evaluate compliance.

____ YES

____ NO

F. On a contract-by-contract basis, records to support subcontract award data including the name, address and business size and ownership status (SB, HUBZone, SDB, WOB, VOSB, SDVOSB, HBCU/MI, etc.) of each subcontractor. (This item is not required for company or division-wide commercial plans).

____ YES

G. Other records to support your compliance with the subcontracting plan: (Please describe)

8. TIMELY PAYMENTS TO SUBCONTRACTORS

FAR 19.702 requires your company to establish and use procedures to ensure the timely payment of amounts due pursuant to the terms of your subcontracts with small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, service disabled veteran-owned small business, and HBCU/MI concerns.

[Insert company name] has established and uses such procedures:

9. DESCRIPTION OF GOOD FAITH EFFORT

Maximum practicable utilization of small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, service disabled veteran-owned small business, and HBCU/MI concerns as subcontractors in Government contracts is a matter of national interest with both social and economic benefits. When a contractor fails to make a good faith effort to comply with a subcontracting plan, these objectives are not achieved, and 15 U.S.C. 637(d)(4)(F) directs that the contractor must pay liquidated damages. In order to demonstrate your compliance with a good faith effort to achieve the small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, service disabled veteran-owned small business, and HBCU/MI subcontracting goals, outline the steps your company plans to take. These steps will be negotiated with the contracting officer prior to approval of the plan

The offeror is advised that this subcontracting plan will be made a material part of the contract and that the submission of the Individual Subcontracting Report and the Summary Subcontracting Report will be made a not-separately-priced line item deliverable in the contract.

10. SIGNATURES REQUIRED

Company Signatures:

This subcontracting plan was submitted by:

Signature:

Typed Name:

Title:

Date:

Government Signatures:

This subcontracting plan was reviewed by:

Signature:

Typed Name:

Title: Contracting Officer

Date:

This subcontracting plan was reviewed by:

Signature:

Typed Name:

Title: Small Business Specialist

Date:

This subcontracting plan was reviewed by:

Signature:

Typed Name:

Title: Small Business Administration Representative

Date:

This subcontracting plan was approved by:

Signature:

Typed Name:

Title: Director, Office of Small Business Programs (or designee)

Date:

This subcontracting plan was accepted by:

Signature:

Typed Name:

Title: Contracting Officer

Date:

J.4.1 IDENTIFICATION LIST OF SMALL DISADVANTAGED BUSINESS FIRMS IN TARGETED NAICS CODES PROJECTED TO BE USED ON THIS CONTRACT

Category I – Prime Contractor Target NAICS SDB Credit (Applicable only if the proposed prime contractor is an SDB in a targeted NAICS code)

Classification

ABC Company

123 Main St.

Baltimore, MD 1234

Category II – Joint Venture Partners and Team Member Proposed for Target NAICS SDB Credit

ABC Company

123 Main St.

Baltimore, MD 1234

Category III – Subcontractors Proposed for Target NAICS SDB Credit

ABC Company

123 Main St.

Baltimore, MD 1234

Note: A separate target NAICS SDB list must be submitted for each option year of the contract.

J.4.2

SUMMARY SHEET FOR CUMULATIVE TARGET NAICS SDB DATA BY CATEGORY

(Note: All Summary Data shown on this sheet must reflect data for Base Year Performance and all option years.)

SUMMARY DATA:

Category I - Prime Contractor Target NAICS SDB Costs:

Total Estimated Dollar Value of Category

I Costs in Target NAICS Codes $ % of Total Estimated Contract Costs %

Category II - Joint Venture/Partnerships/Team Members Target NAICS SDB Costs:

Total Dollar Value of Category II Costs

In Target NAICS Codes $

Category III - Subcontractor(s) Target NAICS(s) SDB Costs:

Total Dollar Value of Category III Costs

In Target NAICS Codes $

Total Estimated Dollar Value of Category I, Category II, and Category III costs shown above $

The total of Category I, Category II, and Category

III costs shown above represent % of total

Estimated Contract Costs %

J.5

LABOR CATEGORIES AND HOURS

This attachment has been removed and replaced with the following spreadsheet J.5 ITS.xls. This spreadsheet contains a complete listing of labor categories and hours for the base year and all option years. Please be advised that the labor hours are estimates for pricing evaluation purposes only. The Government does not guarantee they will order labor hours in the amounts stated in the spreadsheet J.5 ITS.xls.

J.6

IRS CAPABILITY MATURITY MODEL (CMMI®) REQUIREMENTS

J.6.1

PRE-AWARD CMMI® VALIDATION

The goal of the Capability Maturity Model® Integration (CMMI®) validation effort during this source selection is to validate that Contractors selected to perform IRS software development work are capable of practicing the Software Engineering Institute (SEI) CMMI for Software Engineering (SW) or CMMI Development (DEV) Level 2 maturity.

The source selection practice as suggested by the SEI recommends that the procuring agency field a Standard CMMI Appraisal Method for Process Improvement (SCAMPISM2) team to determine prospective software development Contractors’ CMMI process maturity level. This is a very time-consuming, labor-intensive process and is not practical for multiple award acquisitions that are expected to consider many vendors. The objective of this approach, therefore, is to provide a means of validating Contractor process maturity within the time constraints of the acquisition.

All offerors shall provide evidence of process maturity in accordance with the IRS Policy and Procedure 39.1(B) Capability Maturity Model for software through the submission of SCAMPI results.

J.6.2

DATA SUBMISSION REQUIREMENTS

All offerors shall submit data from at least one external SCAMPI, but no more than three, that demonstrates software development compliance with SEI’s CMMI-SW Version 1.1 or CMMI-DEV Version 1.2. The submission material shall be dated within 36 months from the first day of the on-site period to the proposal due date to include the following information:

· Names, titles, organizational affiliation, address, phone number, and credentials of the external appraisal team

· Detailed SCAMPI Appraisal Plan, SCAMPI Disclosure Statement and Final Findings Briefing

· Organizational chart showing affiliation of evaluated organization and proposing organization and number and type of staff associated with each component represented by the organizational chart

· Project profiles for each project evaluated providing details on the attributes of the projects: project description, application domain, software size, life cycle, project schedule, current phase of the project, and staffing profile

· On-site period dates of performance and interview schedule detailing names, roles, and organizational affiliations of individuals interviewed

J.6.3

CMMI LEVEL 2 VALIDATION

Each Offeror’s submission will be validated by members of the IRS CMMI Review Team. The estimated completion time for each validation is no longer than 2 — 3 days per Offeror.

Acceptance Criteria: The SCAMPI information submitted is validated against established criteria and must clearly indicate:

· the offeror is at a minimum, a CMMI-SW or CMMI-DEV Level 2 organization

· was performed within 36 months from the first day of the on-site period to the proposal due date

· was performed on the proposing organization

· was performed in accordance with Assessment Requirements for CMMI (ARC) Version v 1.1 or later

· used SEI framework: CMMI-SW v 1.1, CMMI-DEV v 1.2 or later

· considered at least all process areas in Level 2 such as Requirements Management, Project Planning, Project Monitoring and Control, Supplier Agreement Management, Product and Process Quality Assurance Configuration Management and Measurement and Analysis (the Supplier Agreement Management process area may be outsourced if the proposing organization does not propose to use subcontractors for any portion of the software effort)

· all Level 2 process areas were evaluated as “satisfied”

· was performed by qualified external assessors; specifically:

· all appraisal team members were SEI trained and certified in the Introduction to CMMI v 1.1 or v 1.2. An email from SEI stating the SCAMPI team members’ name, Intro to CMMI version number and dates of training will be acceptable.

· at least one member of the appraisal team has completed and is licensed and certified by the SEI as a SCAMPI Lead AppraiserSM (SEI SCAMPI Lead Appraiser number is required)

J.6.4

POST-AWARD MONITORING

Contractors developing software for the IRS shall maintain Level 2 or better in the process areas for CMMI in order to continue to receive software tasking. The CMMI Review Team will monitor Contractor process maturity by:

· Using standard IRS Process Appraisal Review Methodology (PARM) processes,

· Performing annual cycles of review for CMMI, and

· Considering all types of appraisal data and process improvement infrastructure data as standardized by the PARM process.

J.6.5

SOFTWARE ENGINEERING INSTITUTE – FAMILY EDUCATION

RIGHTS AND PRIVACY ACT (SEI- FERPA) CONSENT TO RELEASE

FORM

This consent form is attachment to this solicitation (see J.6.1 ITS SEI-FERPA-Release.pdf).

J.7 Electronic & Information Technology Accessibility Standards Evaluation (4/13/01)

1194.21 Software Applications and Operating Systems (36 CFR 1194.21)

(a) When software is designed to run on a system that has a keyboard, product functions shall be executable from a keyboard where the function itself or the result of performing a function can be discerned textually.

(b) Applications shall not disrupt or disable activated features of other products that are identified as accessibility features, where those features are developed and documented according to industry standards. Applications also shall not disrupt or disable activated features of any operating system that are identified as accessibility features where the application programming interface for those accessibility features has been documented by the manufacturer of the operating system and is available to the product developer.

(c) A well-defined on-screen indication of the current focus shall be provided that moves among interactive interface elements as the input focus changes. The focus shall be programmatically exposed so that assistive technology can track focus and focus changes.

(d) Sufficient information about a user interface element including the identity, operation and state of the element shall be available to assistive technology. When an image represents a program element, the information conveyed by the image must also be available in text.

(e) When bitmap images are used to identify controls, status indicators, or other programmatic elements, the meaning assigned to those images shall be consistent throughout an application's performance.

(f) Textual information shall be provided through operating system functions for displaying text. The minimum information that shall be made available is text content, text input caret location, and text attributes.

(g) Applications shall not override user selected contrast and color selections and other individual display attributes.

(h) When animation is displayed, the information shall be displayable in at least one non-animated presentation mode at the option of the user.

(i) Color coding shall not be used as the only means of conveying information, indicating an action, prompting a response, or distinguishing a visual element.

(j) When a product permits a user to adjust color and contrast settings, a variety of color selections capable of producing a range of contrast levels shall be provided.

(k) Software shall not use flashing or blinking text, objects, or other elements having a flash or blink frequency greater than 2 Hz and lower than 55 Hz.

(l) When electronic forms are used, the form shall allow people using assistive technology to access the information, field elements, and functionality required for completion and submission of the form, including all directions and cues.

TOTALS

1 Selective weighting can be done per standard as is appropriate. 2 Compliance at proposal submission = 3; compliance by scheduled delivery date after insignificant or no contractor development = 2; compliance by scheduled delivery date after significant contractor development = 1. No allowance is given here for partial compliance as gradations are difficult to verify and add complexity. Values among the three levels can be adjusted but should remain proportional due to the higher risk to the government of the two lower valued levels. 3 Weighted Value equals Weight value multiplied by Compliance Level value.

Electronic & Information Technology Accessibility Standards Evaluation (4/13/01)

1194.22 Web-based Intranet/Internet Information and Applications (36 CFR 1194.22)

(a) A text equivalent for every non-text element shall be provided (e.g., via "alt", "longdesc", or in element content).

(b) Equivalent alternatives for any multimedia presentation shall be synchronized with the presentation.

(c) Web pages shall be designed so that all information conveyed with color is also available without color, for example from context or markup.

(d) Documents shall be organized so they are readable without requiring an associated style sheet.

(e) Redundant text links shall be provided for each active region of a server-side image map.

(f) Client-side image maps shall be provided instead of server-side image maps except where the regions cannot be defined with an available geometric shape.

(g) Row and column headers shall be identified for data tables.

(h) Markup shall be used to associate data cells and header cells for data tables that have two or more logical levels of row or column headers.

(i) Frames shall be titled with text that facilitates frame identification and navigation.

(j) Pages shall be designed to avoid causing the screen to flicker with a frequency greater than 2 Hz and lower than 55 Hz.

(k) A text-only page, with equivalent information or functionality, shall be provided to make a web site comply with the provisions of this part, when compliance cannot be accomplished in any other way. The content of the text-only page shall be updated whenever the primary page changes.

(l) When pages utilize scripting languages to display content, or to create interface elements, the information provided by the script shall be identified with functional text that can be read by assistive technology.

(m) When a web page requires that an applet, plug-in or other application be present on the client system to interpret page content, the page must provide a link to a plug-in or applet that complies with 1194.21 Software Applications and Operating Systems, (a) through (l).

(n) When electronic forms are designed to be completed on-line, the form shall allow people using assistive technology to access the information, field elements, and functionality required for completion and submission of the form, including all directions and cues.

(o) A method shall be provided that permits users to skip repetitive navigation links.

(p) When a timed response is required, the user shall be alerted and given sufficient time to indicate more time is required.

TOTALS

Notes to 1194.22 Web-based Intranet/Internet Information & Applications: #1. The Board interprets paragraphs (a) through (k) of this section as consistent with the following priority 1 Checkpoints of the Web Content Accessibility Guidelines 1.0 (WCAG 1.0) (May 5, 1999) published by the Web Accessibility Initiative of the World Wide Web Consortium:

Section 1194.22 Paragraph (a) WCAG 1.0 Checkpoint 1.1

Section 1194.22 Paragraph (b) WCAG 1.0 Checkpoint 1.4

Section 1194.22 Paragraph (c) WCAG 1.0 Checkpoint 2.1

Section 1194.22 Paragraph (d) WCAG 1.0 Checkpoint 6.1

Section 1194.22 Paragraph (e) WCAG 1.0 Checkpoint 1.2

Section 1194.22 Paragraph (f) WCAG 1.0 Checkpoint 9.1

Section 1194.22 Paragraph (g) WCAG 1.0 Checkpoint 5.1

Section 1194.22 Paragraph (h) WCAG 1.0 Checkpoint 5.2

Section 1194.22 Paragraph (i)…