EXHIBIT_3a__Criteria_for_Deduction__FO.pdf

EXHIBIT 3a

APPLICATION OF CRITERIA FOR DEDUCTIONS

A. Deductions for vehicle downtime.

Deductions for downtime of vehicle will be calculated as follows:

Deduction Calculation

Base Year Option year 1 Option year 2 Option year 3 Option year 4

Vehicle downtime exceeds 4 hours without a suitable replacement

A cost equal to the calculated hourly rate for vehicle inclusion in the contract X the number of hours no suitable vehicle was available for contract use.

A cost equal to the calculated hourly rate for vehicle inclusion in the contract X the number of hours no suitable vehicle was available for contract use.

A cost equal to the calculated hourly rate for vehicle inclusion in the contract X the number of hours no suitable vehicle was available for contract use.

A cost equal to the calculated hourly rate for vehicle inclusion in the contract X the number of hours no suitable vehicle was available for contract use.

A cost equal to the calculated hourly rate for vehicle inclusion in the contract X the number of hours no suitable vehicle was available for contract use.

- Hourly Contracted Vehicle Rate = Total Cost for Vehicle inclusion in the contract divided by 8760 (hours in a year) = Hourly Rate.

- Upon completion of inspection by the SQI, the COR will have the final authority to determine if a replacement vehicle meets the suitability terms of the contract.

B. Deductions for failure to provide Supervisory and productive man-hours.

The Security Quality Inspector (SQI) will compare the man-hours reported by the Contractor with the Record of Time Arrival and Departure from Building form, or other approved sign-in/sign-out form such as Standard Forms 139. These reports will be the basis for computing man-hour deductions.

In the event of a discrepancy, the entries on the “Record of Time Arrival and Departure from Building” form, or other approved sign-in/sign-out from, will prevail. For example if the weekly report of the contractor indicates that an employee worked eight (8) hours, and the Record of Time and Arrival and Departure from Building form shows that employee as having been in the building for five (5) hours, the five (5) hours will prevail and a deduction will be taken from the 3 hours of service not received.

1. Deductions for Failure to provide Productive Man-hours.

In the event the Contractor, for any reason fails to provide the manpower specified for productive labor, deductions will be made at the rate specified in the “Contract Rate” The “Contract Rate” will be made at the hourly rate specified in the contract and invoice relative to the position type. Deductions will be made at full hour increments. Failure to man a productive hour post at any time will result in deduction.

2. Deduction for failure to provide Watch Commander man-hours.

In the event the Contractor, for any reason fails to provide the manpower specified for productive labor, deductions will be made at the rate specified in the “Contract Rate” The “Contract Rate” will be made at the hourly rate specified in the contract and invoice relative to the position type. Deductions will be made at hourly increments for any tardiness. Failure to perform duties as a Watch Commander at any time will result in deductions.

3. Deduction increases for man-hour deductions.

Deductions will increase commensurate to position type and annual total increases, as applicable with any hourly rate adjustments for each Option Year under this contract.

Example

If the deduction rate for the Base Year is $33.23 per hour of downtime and the first option year hourly rate increases to $36.00 then the new deduction rate would be $36.00 for Option year 1.

C. Performance Requirement Summary

Deductions for Performance Requirement failures will be applied as follows:

Performance Objective

Performance Standard

Maximum Allowable Degree of Deviation from Requirement

Monitoring Method Deductions

(1) (2) (3) (4) (5)

Entrance Control Posts staffed/ procedures followed/ conducted

Zero Tolerance for deviation

QASP, Post Inspections, GSA Form 139 review

1 Billable hour at the Contract Rate for each occurrence above the Maximum Allowable Degree of Deviation.

Fixed Posts Man fixed Post as required until properly relieved

Zero Tolerance for deviation

QASP, Post Inspections, GSA Form 139 review

1 Billable hour at the Contract Rate for each occurrence above the Maximum Allowable Degree of Deviation.

Roving Patrol Immediately report to the Supervisor any deficient areas identified

Zero tolerance for deviation

QASP, Post Inspections, GSA Form 139 review

1 Billable hour at the Contract Rate for each occurrence.

Injury illness Immediately report to the Supervisor any deficient areas identified

1 deviation per quarter during each contract option year.

Reports, Inspections and SQI and COR observations.

1 Billable hour at the Contract Rate for each occurrence.

Escort Services For protection of IRS employees Perform services, when the SQI or authorized

To be determined by COR/SQI on Case-by-case basis.

Verbal notification and daily report submitted to the Supervisor, by the end of the guard shift, of all escorted

1 Billable hour at the Contract Rate for each occurrence representative gives direction parties

Building Rules and Regulations

Immediate report to the Supervisor, SQI or Security Office any deficiencies identified and provide written status within 24 hours

Zero tolerance for deviation

Verbal notification of building rule and regulation violations are to be made immediately

1 Billable hour at the Contract Rate for each occurrence above the Maximum Allowable Degree of Deviation.

Law and Order Immediately report to the Supervisor any illegal acts identified. Take action to prevent illegal activities, detain individuals as appropriate.

Zero tolerance for deviation

SQI and COR to review and monitor reports and active incidents/emergencies /responses. Utilize post orders, CCTV, and other post and contract documents and reports.

$2,500 for each occurrence.

Removal of officer

(s) failing to respond. Default of contract on 3 occurrences over POP. (Base plus option years)

Emergency/ Special Keys

Immediately report to the Supervisor any lost or missing keys.

Zero tolerance for deviation

Verbal and written notification of lost keys to the SQI

1 Billable hour at the Contract Rate for each occurrence above the Maximum Allowable Degree of Deviation.

Security and Fire Systems

Immediately report all security & fire incidents.

Zero tolerance for deviation

Report submitted at the end of shift to the Supervisor.

1 Billable hour at the Contract Rate for each occurrence above the Maximum Allowable Degree of Deviation.

Emergency Response – Rendering Aid and Assistance

Immediately respond to emergencies and engage threats, render and or provide assistance as required and appropriate.

Zero Tolerance

SQI and COR to review and monitor reports and active incidents/emergencies /responses. Utilize post orders, CCTV, and other post and contract documents and reports.

$2,500 for each occurrence.

Removal of officer

(s) failing to respond. Default of contract on 3 occurrences over POP. (Base plus option years)

Flags Raise/ Fly or Adjust the flag in accordance with post orders and regulations or when instructed to do so by proper authority

1 deviation per calendar year

Daily report Post Inspections

1 Billable hour at the Contract Rate for each occurrence above the Maximum Allowable Degree of Deviation

Civil Disturbances/

Immediate report to the Supervisor

Zero tolerance.

SQI /COR to review and monitor reports

$2,500 for each occurrence.

Criminal Acts and SQI any disturbances.

Take appropriate action to prevent harm to facility occupants or government as outlined in written orders or directed verbally by proper authority.

and active incidents /responses. Utilize post orders, CCTV, and other post and contract documents and reports.

Removal of officer

(s) failing to respond. Default of contract on 3 occurrences over POP. (Base plus option years).

Patrols Perform all patrol as required by contract and post orders. Report any security or safety issues found. (i.e. lights outs, unsecured perimeters, electrical lines down etc.)

Zero tolerance

Verbal notification of emergencies

Incident report

Work Repair requests for lighting and other security /safety repair issues.

1 Billable hour at the Contract Rate for each occurrence.

Incident Reports Provide to the Supervisor any incident reports.

Timely provide reports to COR as required.

1 deviation per calendar year.

Incident report

1 Billable hour at the Contract Rate for each occurrence above the Maximum Allowable Degree of Deviation

Supervisor Duties

Perform contracted duties of Watch Commanders and Site Supervisors as appropriate and outlined by Contract.

1 deviation per quarter during each contract option year.

Reports, Inspections and SQI and COR observations.

1 Billable hour at the Contract Rate for each occurrence above the Maximum Allowable Degree of Deviation

Alarm Monitoring and Console

Man fixed Post as required

Zero tolerance

GSA Form 139 review

Daily report

Post Inspections

1 Billable hour at the Contract Rate for each occurrence above the Maximum Allowable Degree of Deviation.

Contract default if more than 6 occurrences per calendar year.

Training /Instructor Qualifications

Training Schedule and Plan Requirements met. Annual Training requirements and security briefings met./ Instructor

Zero tolerance

Evaluation of training

Records review

Post inspections

Review of Instructor Certifications

1 Billable hour at the Contract Rate for each occurrence above the Maximum Allowable Degree of Deviation.

qualifications

Employee Suitability and Qualifications

Required documentation submitted timely and maintained

Zero tolerance

Evaluation of submissions

Evaluation of training

File and record reviews

$4,308 (Government cost per BI) for each occurrence above the Maximum Allowable Degree of Deviation.

Officer Exams / Orientations

Exams administered and documented timely. Fail remedy timely in accordance with contract.

Zero Tolerance

Records review

Reports, Inspections and SQI and COR observations.

$500 per officer for each occurrence above the Maximum Allowable Degree of Deviation.