Ti_ Sapphire Infrared Laser System Combined Synopsis.pdf

U.S. Air Force Academy

Combined Synopsis Solicitation

FA700025Q0101

Infrared Ti: Sapphire Single Frequency Laser System

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Proposals are being requested and a written solicitation will not be issued. This RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-04, Effective 11 June, 2025;

DFARS change notice 01/17/2025, Effective 17 January, 2025; and DAFFARS change notice

10/16/2024, Effective 16 October, 2024.

This requirement will be solicited as full and open competition.

The associated North American Industry Classification System (NAICS) code for this project is

334516 with a size standard of 1,000 employees. It is anticipated that a purchase order will be established with only one quoter. All responsible sources may submit a quote, which if received in timely manner, will be considered by the 10th Contracting Squadron from the United States

Air Force Academy (USAFA).

*****Notice to Offeror: Funds are not presently available for this effort. No award will be made under this RFQ until funds are available. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this RFQ, the

Government has no obligation to reimburse a vendor for any costs. *****

Before submitting a quote, please read the instructions in the addenda to FAR 52.212-1, Instructions to Offerors - Commercial Items, listed below and comply with all requirements for submitting a quote. Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein. Quoters must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The quotes will be evaluated IAW FAR 52.212-2, found herein.

Description of the Requirement

The purpose of this combined synopsis and solicitation is for the purchase, delivery, and installation of one Infrared Ti: Sapphire Single Frequency Laser System.

The Contractor shall supply all labor, material, freight/transportation, equipment, and supervisions to install the infrared Ti: Sapphire single frequency laser system in accordance with the following salient characteristics. The contractor is responsible for ensuring the product is complete and usable upon installation to include all appropriate electrical connections. The

Government will ensure that the intended installation location is free of obstacles, allowing the contractor the necessary space to install the requested laser system. The contractor will ensure the site is clear prior to acceptance by the Government.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126

SALIENT CHARACTERISTICS/REQUIRED SPECIFICATIONS

At minimum, an Infrared Ti: Sapphire Single Frequency Laser System to provide optimal benefit includes the following salient characteristics:

• Titanium-Sapphire (Ti: Sapphire) Laser wavelength range 650 - 1100 nanometers

• External Mixing Module (EMM) that produces a single frequency laser output in the range of 515 - 660 nanometers and power output of at least 25 milliwatts

• EMM tuning range of 515 - 660 nanometers

• Single frequency pump laser range 514 - 532 nanometers

• Intensity noise less than 0.4% RMS (Root Mean Square) over a 10 kiloHertz to 10

MegaHertz band

• Integrated infrared pickoff and fiber launch module for a stable connection to a wavemeter

• 110 Volt power supply

• US type power plug

• Training and installation included

• Warranty

• Must be new

• Delivery F.O.B. Destination

The bid schedule and Contract Line-Item Number (CLIN) schedule is below

Item Description Qty Unit Unit Price

(USD)

Total Price

(USD)

0001 Infrared Ti: Sapphire Single Frequency

Laser System

1 Each $ $

0002 Shipping 1 Each $ $

0003 Installation 1 Each $ $

0004 Training 1 Each $ $

All CLINs are Firm-Fixed-Price (FFP)

Note: Government will not provide IUID labeling.

Ship to address: HQ USAFA DFPM

2354 Fairchild Hall Dr, USAF ACADEMY, CO 80840-6203

Delivery:

Delivery must be F.O.B. Destination to United States Air Force Academy, CO 80840. Any applicable shipping costs must be factored into the unit price(s) of the line item(s). Do not include a separate line item for shipping charges.

F.O.B. Destination (As defined in FAR 2.101—Definitions), the seller or consignor is responsible for the cost of shipping and risk of loss.

Inspection and Acceptance

The Government will inspect and accept supplies at the Government’s location, U.S. Air Force

Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the supplies. The contract/purchase order number must be included when shipping.

The Government will not consider any quotes that contain used, reconditioned, refurbished, gray market, or liquidated stock.

Soliciation Instructions:

1. In all instances throughout this solicitation, to include the applicable provisions and clauses, any use of the word "proposal" should be understood as "quote." All instances of the word

"offeror" should be understood as "quoter." All instances of the word "award" should be understood as "purchase order."

Quotes supplied in response to this solicitation are not binding. Award of this requirement will be offered to the Quoter IAW 52.212-2, found herein.

2. The provision at FAR 52.212-1, Instructions to Offerors—Commercial Products and

Commercial Services (Mar 2023), and the addenda listed below apply to this acquisition.

Addenda to FAR 52.212-1

Submission of offers. FAR 52.212-1 is amended to include the following:

(1) Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

(2) Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 90 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

(3) Paragraph (g) Interchanges: The government intends to award a contract without interchanges with respective vendors The government however, the government reserves the right to conduct interchanges, with all, some, or none of the vendors in its best interest.

(4) Submit signed and dated quotes via e-mail to Ms. Mikayla Brandt, mikayla.brandt@us.af.mil, and Mr. Ken Helgeson, kenneth.helgeson.3@us.af.mil

Note: zip files are not an acceptable format for the Air Force Network and will not go through our email system.

(5) Quotes must be submitted by 26 August 2025, 2:00 P.M. Mountain Daylight Time.

Late Submissions: Quoters are responsible for submitting quotations so as to reach the

Government office designated in the solicitation by the time specified in the solicitation. Any quotes received at the Government office designated in the solicitation mailto:mikayla.brandt@us.af.mil mailto:kenneth.helgeson.3@us.af.mil after the exact time specified for receipt of quotations is late and will not be considered.

(6) All questions regarding this RFQ must be emailed to Ms. Mikayla Brandt, mikayla.brandt@us.af.mil, and Mr. Ken Helgeson, kenneth.helgeson.3@us.af.mil no later than 1 August 2025 2:00 P.M. Mountain Daylight Time. The questions and answers will be compiled and posted in SAM.gov under the solicitation notice.

(7) The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. If applicable, provide a written statement that the quote incorporates all amendments to the solicitation.

Quotation preparation instructions

(1) General Instructions. The quoter shall submit their quote to include the following:

Solicitation Number: ____________

Company Name: ____________

Contact Name: ____________

Address: ____________

E-mail: ____________

Telephone Number: ____________

UEI Number: ____________

Cage Code: _______________

Estimated Delivery Time: ____________

Payment Terms: _________________________

Warranty: ________________

FOB (Select): ____ Destination _____ Origin

Shipping Cost included? ____ Yes _____ No

(2) IAW FAR 12.602(a) when using the simplified acquisition procedures in FAR 13, contracting officers are not required to describe the relative importance of evaluation factors.

(3) The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation

(FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

(4) Specific Instructions.

(a) PRICE QUOTATION. Submit the price quote in accordance with the line-item structure listed in the CLIN schedule (above) of this solicitation. Price quotes must be firm-fixed price. Price quotes must include unit prices and extended mailto:mikayla.brandt@us.af.mil mailto:kenneth.helgeson.3@us.af.mil amounts for each line item (i.e., multiply the unit price and quantity for each line item). Include the total price (i.e., sum of all extended amounts) in the price quote. Include delivery terms and schedule, any discounts, and payment terms

(e.g., Net 30) with the price quote. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

If a tariff must be paid, the vendor shall state the country and tariff percentage rate with the quote submission. Tariffs must be included with the total price amount and shall not be a separate CLIN item.

Quote shall not expire until 30 September 2025.

(b) TECHNICAL. In order for the quote to be considered by the Government, it must meet the salient characteristics listed above. Include any applicable descriptive literature, such as illustrations, specification sheets, or product brochures that clearly identify that the quote meets the Government’s requirements.

(c) DESCRIPTIVE LITERATURE. For the quote to be considered by the

Government, must meet the description specified in Description of Requirement, above. Include any applicable descriptive literature, such as illustrations, specification sheets, or product brochures that clearly identify that the quote meets the Government’s requirements.

Include your best warranty and delivery schedule, as applicable.

(d) ESSENTIAL PHYSICAL CHARACTERISTICS: To be evaluated and further considered for award all descriptive literature, such as illustrations, specification sheets, product brochures, product literature, drawings or other supporting documentation submitted will be evaluated whether or not it clearly describes the physical, functional or performance characteristics of the item(s) offered and reflects the characteristics and level of quality that will satisfy the

Government’s needs. Additionally, the item(s) must be compatible for use on

DoD network infrastructures and are subject to the Department of Defense

Information Network Approved Products List (DODIN APL). The purpose of

DODIN APL is to maintain a single consolidated list of products that have completed Interoperability (IO) and Cybersecurity certification. Use of the

DODIN APL allows DOD Components to purchase and operate systems over all

DOD network infrastructures. In addition to the essential physical characteristics, all software or information technology products, to include items embedded in commercial products submitted with your quote must be on the approved product list, or a waiver must be able to be obtained by the

Government technical personnel to meet interoperability and cybersecurity standards before final award determination. If a waiver cannot be obtained by the Government technical personnel, the product will be determined as “does not meet” and, therefore, cannot be considered further, leaving the next lowest priced offer to be considered. The APL list can be found at:

https://storefront.disa.mil/kinetic/disa/service/catalog#/forms/dod-information-network-dodin-apl-testing-and-certification or https://aplits.disa.mil/apl

(e) PAST PERFORMANCE. The vendor’s exclusions will be checked on sam.gov. In addition, the vendor’s supplier performance risk system (SPRS) will be assessed. Authorized representatives of the Offeror for which the assessment was conducted may access SPRS to view their own summary level scores, in accordance with the SPRS Software User’s Guide for

Awardees/Contractors available at https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf

(f) CONTRACT DOCUMENTATION.

i. Quoters are required to be registered in the System of Award Management

(SAM) (https://www.sam.gov) at the time the quotation is submitted in order to comply with the annual representations and certifications requirements.

Quoters that are not registered in SAM at the time the quotation is submitted will not be considered.

ii. Quotes must include a completed copy of the following provisions that require fill-in text:

• FAR 52.212-3 The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management

(SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

iii. Quoters shall provide completed 252.225-7020 – Trade Agreement

Certificate.

3. The addenda listed below at FAR 52.212-2, Evaluation—Commercial Products and

Commercial Services (Nov 2021) applies to this acquisition.

Pursuant to FAR 12.602 contract award will be made using Simplified Acquisition Procedures

IAW FAR 13.106. Vendor’s submissions will be evaluated based upon the following:

https://storefront.disa.mil/kinetic/disa/service/catalog#/forms/dod-information-network-dodin-apl-testing-and-certification https://storefront.disa.mil/kinetic/disa/service/catalog#/forms/dod-information-network-dodin-apl-testing-and-certification https://aplits.disa.mil/apl https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf http://www.sam.gov/ http://www.sam.gov/

Addenda to FAR 52.212-2

Basis For Award

(1) Price: All pricing shall be rounded to the nearest dollar. The total proposed price will be evaluated for fairness and reasonableness IAW FAR 13.106-3(a). If there is a conflict between the quoted unit prices and extended amounts, the unit price shall be used to determine the total evaluated price (TEP). Any discounts identified in the quote will be included in the evaluation of the total evaluated price. The lowest price quote may not necessarily be selected.

(2) Technical: Quote must be rated as technically acceptable to be eligible for award. In order to be deemed technically acceptable, the contractor must provide descriptive literature in their quote to identify their offered Infrared Ti: Sapphire Single Frequency

Laser System meets all salient characteristics listed above.

Basis for Award: Evaluation will start with the lowest priced quote and continue until two quotes are found to be technically acceptable. Award will be made to the lowest priced technically acceptable quote if that quoter is determined responsible. Responsibility determination will include consideration of the quoters Supplier Performance Risk

System (SPRS) risk assessments as outlined in DFARS 252.204-7024 - Notice on the Use of the Supplier Performance Risk System.

Paragraphs (b) and (c) are not applicable.

This is a competitive acquisition in accordance with FAR part 12 and part 13. The

Government will submit an offer in the form of a purchase order to the quoter that represents the best value to the Government. All quotes submitted will be reviewed for completeness. Quotes that are incomplete or missing information may be considered non-responsive and excluded from the evaluation. The Government will select the awardee that represents the best value based on price, technical, and past performance.

Addenda to FAR 52.212-4

The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Products and

Commercial Services, and the addendum listed below apply to this acquisition.

Text in paragraph (c) is deleted and replaced with the following:

(g) Changes. Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc.

authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer, for a complete list of changes that may be made unilaterally, see FAR 43.103(b).

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or

Executive Orders—Commercial Products and Commercial Services (Dec 2023) applies to this acquisition. See provision and clause attachment.

Defense Priorities and Allocations System (DPAS) and assigned rating do not apply to this acquisition.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other

Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and

Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

Clauses Incorporated by Full Text

FARS Clause:

52.225-18 – Place of Manufacture (Aug 2018)

(a) Definitions. As used in this clause—

“Manufactured end product” means any end product in Federal Supply Classes (FSC)

1000-9999, except—

(1) FSC 5510, Lumber and Related Basic Wood Materials;

(2) Federal Supply Group (FSG) 87, Agricultural Supplies;

(3) FSG 88, Live Animals;

(4) FSG 89, Food and Related Consumables;

(5) FSC 9410, Crude Grades of Plant Materials;

(6) FSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) FSC 9610, Ores;

(9) FSC 9620, Minerals, Natural and Synthetic; and

(10) FSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

(b) For statistical purposes only, the offeror shall indicate whether the place of manufacture of the end products it expects to provide in response to this solicitation is predominantly—

(1) [ ] In the United States (Check this box if the total anticipated price of offered end products manufactured in the United States exceeds the total anticipated price of offered end products manufactured outside the United States); or

(2) [ ] Outside the United States.

https://www.acquisition.gov/far/part-52#FAR_52_225_18

(End of provision)

DFARS Clause:

252.225-7020 TRADE AGREEMENTS CERTIFICATE—BASIC (NOV 2014)

(a) Definitions. “Designated country end product,” “nondesignated country end product,”

“qualifying country end product,” and “U.S.-made end product” as used in this provision have the meanings given in the Trade Agreements—Basic clause of this solicitation.

(b) Evaluation. The Government—

(1) Will evaluate offers in accordance with the policies and procedures of Part 225 of the

Defense Federal Acquisition Regulation Supplement; and

(2) Will consider only offers of end products that are U.S.-made, qualifying country, or designated country end products unless—

(i) There are no offers of such end products;

(ii) The offers of such end products are insufficient to fulfill the Government’s requirements; or

(iii) A national interest waiver has been granted.

(c) Certification and identification of country of origin.

(1) For all line items subject to the Trade Agreements—Basic clause of this solicitation, the offeror certifies that each end product to be delivered under this contract, except those listed in paragraph (c)(2) of this provision, is a U.S.-made, qualifying country, or designated country end product.

(2) The following supplies are other nondesignated country end products:

Line Item Number Country of Origin

(End of provision)

Company: __________________________ Name (Printed): ___________________________

Title: ______________________________ Signature: ________________________________

Date: __________________

DAFFARS Clauses:

5352.201-9101 OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS_252.225-7020 https://www.acquisition.gov/daffars/part-5352-solicitation-provisions-and-contract-clauses#DAFFARS_5352_201-9101

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes

(e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, James Anderson

8110 Industrial Dr, Ste 103

USAF Academy, CO 80840

Phone: 719-333-2074 FAX: 719-333-2379

Concerns, issues, disagreements, and recommendations that cannot be resolved at the

Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy

Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington

DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.223-9000 ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES

(ODS) (JUN 2024)

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

(b) For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I

ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

https://www.acquisition.gov/daffars/part-5352-solicitation-provisions-and-contract-clauses#DAFFARS_5352_223-9000 http://static.e-publishing.af.mil/production/1/af_a4/publication/afi32-7086/afi32-7086.pdf

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-

113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216,

and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Department of the Air Force definition of a Class I ODS.]

(End of clause)

5352.223-9001 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (JUL 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Department of the Air Force

Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

5352.209-9001 POTENTIAL ORGANIZATIONAL CONFLICT OF INTEREST (JUL 2023)

(a) There is potential organizational conflict of interest (see FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest) due to (state the nature of the proposed conflict).

Accordingly:

(1) Restrictions are needed to ensure that (state the nature of the proposed restraint and the applicable time period).

(2) As a part of the proposal, the offeror shall provide the contracting officer with complete information of previous or ongoing work that is in any way associated with the contemplated acquisition.

https://www.acquisition.gov/daffars/part-5352-solicitation-provisions-and-contract-clauses#DAFFARS_5352_223-9001 https://www.acquisition.gov/daffars/part-5352-solicitation-provisions-and-contract-clauses#DAFFARS_5352_209-9001

(b) If award is made to the offeror, the resulting contract may include an organizational conflict of interest limitation applicable to subsequent Government work, at either a prime contract level, at any subcontract tier, or both. During evaluation of proposals, the

Government may, after discussions with the offeror and consideration of ways to avoid the conflict of interest, insert a special provision in the resulting contract which shall disqualify the offeror from further consideration for award of future contracts.

(c) The organizational conflict of interest clause included in this solicitation may be modified or deleted during negotiations.

(End of provision)

List of Attachments:

1. Provisions and Clauses- FA700025Q0101