Infrared Single Frequency Laser System Combined Synopsis Amendment 1 dated 21 Jul.pdf

U.S. Air Force Academy Combined Synopsis Solicitation

FA700025Q0101

Infrared Ti: Sapphire Single Frequency Laser System

Amendment 1, 21 July 2025

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Proposals are being requested and a written solicitation will not be issued. This RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-04, Effective 11 June, 2025;

DFARS change notice 01/17/2025, Effective 17 January, 2025; and DAFFARS change notice 10/16/2024, Effective 16 October, 2024.

This requirement will be solicited as full and open competition.

The associated North American Industry Classification System (NAICS) code for this project is 334516 with a size standard of 1,000 employees. It is anticipated that a purchase order will be established with only one quoter. All responsible sources may submit a quote, which if received in timely manner, will be considered by the 10th Contracting Squadron from the United States Air Force Academy (USAFA).

*****Notice to Offeror: Funds are not presently available for this effort. No award will be made under this RFQ until funds are available. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs. *****

Before submitting a quote, please read the instructions in the addenda to FAR 52.212-1, Instructions to Offerors - Commercial Items, listed below and comply with all requirements for submitting a quote. Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein. Quoters must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The quotes will be evaluated IAW FAR 52.212-2, found herein.

Description of the Requirement

The purpose of this combined synopsis and solicitation is for the purchase, delivery, and installation of one Infrared Single Frequency Laser System.

The Contractor shall supply all labor, material, freight/transportation, equipment, and supervision to install the infrared single frequency laser system in accordance with the following salient characteristics. The contractor is responsible for ensuring the product is complete and usable upon installation to include all appropriate electrical connections. The Government will ensure that the intended installation location is free of obstacles, allowing the contractor the necessary space to install the requested laser system. The contractor will ensure the site is clear prior to acceptance by the Government, SALIENT CHARACTERISTICS/REQUIRED SPECIFICATIONS

At minimum, an Infrared Single Frequency Laser System to provide optimal benefit includes the following salient characteristics:

Single frequency tunable single mode laser system Must be continuous wave (cw) Must be all solid state and/or fiber laser system Laser output in 515 - 660 nanometers range with power output of at least 25 mW over the entire range Laser linewidth less that 150 kHz Single mode continuous scan range of at least 20 GHz Single set of optics for the entire output wavelength range Intensity noise less than 0.4% RMS (Root Mean Square) over a 10 kiloHertz to 10

MegaHertz band Integrated infrared pickoff and fiber launch module for a stable connection to a wavemeter 110 VAC power supply US type power plug Approval of a Privacy Impact Assessment (CIPS) Warranty Must be new Training and installation included Delivery F.O.B. Destination

The bid schedule and Contract Line-Item Number (CLIN) schedule is below Item Description Qty Unit Unit Price

(USD)

Total Price

(USD)

0001 Infrared Ti: Sapphire Single Frequency Laser System

1 Each $ $

0002 Shipping 1 Each $ $ 0003 Installation 1 Each $ $ 0004 Training 1 Each $ $

All CLINs are Firm-Fixed-Price (FFP)

Note: The Government will not provide IUID labeling.

Ship to address: HQ USAFA DFPM 2354 Fairchild Hall Dr, USAF ACADEMY, CO 80840-6203

Delivery:

Delivery must be F.O.B. Destination to United States Air Force Academy, CO 80840.

F.O.B. Destination (As defined in FAR 2.101—Definitions), the seller or consignor is responsible for the cost of shipping and risk of loss.

Note: If a tariff must be paid, the vendor shall state the country and tariff percentage rate with the quote submission. Tariffs must be included with the total price amount and shall not be a separate CLIN item.

Inspection and Acceptance The Government will inspect and accept supplies at the Government’s location, U.S. Air Force Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the supplies. The contract/purchase order number must be included when shipping.

The Government will not consider any quotes that contain used, reconditioned, refurbished, gray market, or liquidated stock.

Soliciation Instructions:

RFQ due date: 26 August 2025 RFQ due time: 10:00 A.M. MST Email to mikayla.brandt@us.af.mil and kenneth.helgeson.3@us.af.mil

THIS MUST BE SENT TO MIKAYLA.BRANDT@US.AF.MIL AND

KENNTH.HELGESON.3@US.AF.MIL AS STATED ABOVE.

ANYTHING ELSE CAN AND WILL BE CONSIDERED NONRESPONSIVE.

YOU MAY CHOOSE TO REQUIRE A READ/DELIVERY RECEIPT.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFQ must be emailed to mikayla.brandt@us.af.mil and kenneth.helgeson.3@us.af.mil by 26 August 2025 10:00 A.M MST

Please provide the following information with your quote:

Company Name: ____________ DUNS Number: ____________ Cage Code: _______________ *Number of Employees_____________ *Total Yearly Revenue_______________ *Information required determining size of business for the NAICS referenced above

Estimated Delivery Time: ____________ Payment Terms: _________________________ Warranty: ________________

FOB (Select): ____ Destination _____ Origin Shipping Cost included? ____ Yes _____ No

All companies must be registered in the System for Award Management at https://sam.gov/ to be considered for award. The Government will not provide contract financing for this acquisition.

Invoice instruction shall be provided at time of award.

FAR Provisions and Clauses:

(See provision and clause attachment for further details)

52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

(a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

(c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 90 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

(g) Interchanges: The government intends to award a contract without interchanges with respective vendors the government, however, reserves the right to conduct interchanges, with all, some, or none of the vendors in its best interest.

52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021), applies to this acquisition and the following evaluation is applicable:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) Solicitation Requirements. All offers submitted will be reviewed for completeness to determine if they contain all information requested in FAR 52.212-1. Quotes that are incomplete or missing information may be considered non-responsive and excluded from the evaluation.

(2) Technical Evaluation. Technical capability of the item offered to meet the Government requirement and salient characteristics specified in the description above.

The technical information will be evaluated on an Acceptable/Unacceptable basis. To be considered "Acceptable," the quote shall clearly meet the minimum requirements of the solicitation. If a quote DOES NOT clearly meet the minimum requirements of the solicitation, the quote will be rated "Unacceptable." The evaluation team will review the quotes received to determine if offered products meet the required salient characteristics identified in this solicitation. The technical information will be evaluated on an Acceptable/Unacceptable basis.

(3) Price. All unit pricing shall be rounded to the nearest dollar. The total proposed price will be evaluated for fairness and reasonableness IAW FAR 13.106-3(a). If there is a conflict between the quoted unit prices and extended amounts, the unit price shall be used to determine the total evaluated price (TEP). Any discounts identified in the quote will be included in the evaluation of the total evaluated price. The lowest price quote may not necessarily be selected

(4) Past Performance Evaluation. The past performance evaluation will be based on the contracting officer's knowledge of and previous experience with the supplies being acquired and in accordance with DFARS 252.204-7024, Notice on the Use of the Supplier Performance Risk System. An offeror will not be evaluated favorably or unfavorably if they do not have a record of past performance in SPRS under the PSC of the items being purchased.

In conducting the Past Performance evaluation, the Government reserves the right to use information obtained from other sources available to the Government, to include, but not limited to, the Contractor Performance Assessment reporting System (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; the Defense Contract Audit Agency (DCAA);the Defense Contract Management Agency (DCMA); and interviews with Program Managers, Contracting Officers, and Fee Determining Officials.

Technical and past performance, when combined, are equal in relative importance when compared to price.

52.225-18 – Place of Manufacture (Aug 2018)

(a) Definitions. As used in this clause— “Manufactured end product” means any end product in Federal Supply Classes (FSC) 1000-9999, except—

(1) FSC 5510, Lumber and Related Basic Wood Materials;

(2) Federal Supply Group (FSG) 87, Agricultural Supplies;

(3) FSG 88, Live Animals;

(4) FSG 89, Food and Related Consumables;

(5) FSC 9410, Crude Grades of Plant Materials;

(6) FSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) FSC 9610, Ores;

(9) FSC 9620, Minerals, Natural and Synthetic; and

(10) FSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

(b) For statistical purposes only, the offeror shall indicate whether the place of manufacture of the end products it expects to provide in response to this solicitation is predominantly—

(1) [ ] In the United States (Check this box if the total anticipated price of offered end products manufactured in the United States exceeds the total anticipated price of offered end products manufactured outside the United States); or

(2) [ ] Outside the United States.

(End of provision)

52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (May 2024), with its Alternate I (Feb 2024), applies to this acquisition.

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023), applies to this acquisition with the following Addendum:

(c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders— Commercial Products and Commercial Services (Jan 2025) applies to this acquisition.

DFARS Clause:

252.225-7020 TRADE AGREEMENTS CERTIFICATE—BASIC (NOV 2014)

(a) Definitions. “Designated country end product,” “nondesignated country end product,” “qualifying country end product,” and “U.S.-made end product” as used in this provision have the meanings given in the Trade Agreements—Basic clause of this solicitation.

(b) Evaluation. The Government—

(1) Will evaluate offers in accordance with the policies and procedures of Part 225 of the Defense Federal Acquisition Regulation Supplement; and

(2) Will consider only offers of end products that are U.S.-made, qualifying country, or designated country end products unless—

(i) There are no offers of such end products;

(ii) The offers of such end products are insufficient to fulfill the Government’s requirements; or

(iii) A national interest waiver has been granted.

(c) Certification and identification of country of origin.

(1) For all line items subject to the Trade Agreements—Basic clause of this solicitation, the offeror certifies that each end product to be delivered under this contract, except those listed in paragraph (c)(2) of this provision, is a U.S.-made, qualifying country, or designated country end product.

(2) The following supplies are other nondesignated country end products:

Line Item Number Country of Origin

(End of provision) Company: __________________________ Name (Printed): ___________________________ Title: ______________________________ Signature: ________________________________ Date: __________________

DAFFARS Clauses:

5352.201-9101 OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses of Center/MAJCOM/FLDCOM/DRU/DAFRCO ombudsman/ombudsmen].

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.223-9000 ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES

(ODS) (JUN 2024)

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

(b) For the purposes of Departmet of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-

113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216,

and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Department of the Air Force definition of a Class I ODS.]

(End of clause)

5352.223-9001 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (JUL 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

5352.209-9001 POTENTIAL ORGANIZATIONAL CONFLICT OF INTEREST (JUL 2023)

(a) There is potential organizational conflict of interest (see FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest) due to (state the nature of the proposed conflict).

Accordingly:

(1) Restrictions are needed to ensure that (state the nature of the proposed restraint and the applicable time period).

(2) As a part of the proposal, the offeror shall provide the contracting officer with complete information of previous or ongoing work that is in any way associated with the contemplated acquisition.

(b) If award is made to the offeror, the resulting contract may include an organizational conflict of interest limitation applicable to subsequent Government work, at either a prime contract level, at any subcontract tier, or both. During evaluation of proposals, the Government may, after discussions with the offeror and consideration of ways to avoid the conflict of interest, insert a special provision in the resulting contract which shall disqualify the offeror from further consideration for award of future contracts.

(c) The organizational conflict of interest clause included in this solicitation may be modified or deleted during negotiations.

(End of provision)

Interchanges: The government intends to award a delivery order without interchanges with respective vendors/quoters. The government, however, reserves the right to conduct interchanges if deemed in its best interest.

Defense Priorities and Allocations System (DPAS) and assigned rating do not apply to this acquisition

Note: The vendor acknowledges, should the quote’s terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

List of Attachments:

1. Provisions and Clauses- FA700025Q0101