THOMPSON PUBLIC SCHOOLS - HVAC IAQ COMMISSIONING SERVICES

THOMPSON BOARD OF EDUCATION

THOMPSON PUBLIC SCHOOLS

HVAC IAQ COMMISSIONING AGENT SERVICES

REQUEST FOR PROPOSAL

Return proposal to:

Mail/Hand Delivery:

Melinda Smith, M. Ed.

Superintendent of Schools Thompson Public Schools

785 Riverside Drive North Grosvenordale, CT 06255

Online Delivery:

melindasmith@thompsonpublicschools.org

PROPOSAL SUBMISSION DEADLINE: 2:00 p.m. - Monday, April 27th, 2026 mailto:melindasmith@thompsonpublicschools.org

Table of Contents

Request for Proposal

Section 1, Information for Submitters

Attachment A: Thompson Public School - HVAC IAQ Upgrade Proposal Form

Company Information and Signatures

Non-Collusive Statement

Reference Information

Attachment B: Submitters Compliance Monitoring Report

Request for Proposal

HVAC IAQ COMMISSIONING AGENT SERVICES

The Thompson Board of Education requests Proposals for the Thompson Public Schools HVAC IAQ Commissioning Agent Services. The RFP may be obtained, starting Monday, April 6th, via email request to the Consulting Engineer for the HVAC IAQ project:

Scott Kraynak: skraynak@hflenz.com

Proposals shall be placed in sealed envelopes marked "THOMPSON PUBLIC SCHOOLS - HVAC IAQ COMMISSIONING" and delivered OR emailed to the Office of the Superintendent of Schools on or before 2:00 pm on Monday, April 27th, 2026.

The Thompson Board of Education, as awarding authority, reserves the right to reject any or all Proposals in full and/or in part and to waive any informalities in the process. In determining the lowest or highest Proposal the Thompson Board of Education reserves the right to consider, in addition to price, the compatibility, quality, experience of the submitter, sufficiency of resources of the submitter as it relates to the offering as well as the ability of the submitter to provide future service. The decision of the Thompson Board of Education shall be final.

The Thompson Board of Education is an equal opportunity employer for all persons without regard to race, color, religious creed, age, marital status, national origin, sex, sexual orientation, or physical disability.

The successful submitter must file a Certificate of Insurance with the Town Administrator within ten (10) days of notice of Proposal award that includes Town requirements contained in this RFP.

Questions regarding the Proposal should be addressed to Bill Birch, Director of Facilities at wbirch@thompsonpublicschools.org AND CC'd to Scott Kraynak, Project Engineer for H. F. Lenz (Consulting Engineer) at skraynak@hflenz.com. Please see Proposal Specifications for details regarding Proposal questions.

Submitters’ attention is called to the requirement of Connecticut General Statute 4a-60g (Set aside for small contractors and minority business enterprises).

Mail/Hand Delivery:

Superintendent of Schools Thompson Public Schools

785 Riverside Drive North Grosvenordale, CT 06255

Online Delivery:

mailto:skraynak@hflenz.com mailto:wbirch@thompsonpublicschools.org mailto:skraynak@hflenz.com melindasmith@thompsonpublicschools.org

Section 1:

INFORMATION FOR SUBMITTERS

1. Proposals Received

Sealed Proposals for the performance of Thompson Public Schools HVAC IAQ Commissioning Agent Services will be received at 785 Riverside Drive North, Grosvenordale, CT 06255, Office of the Superintendent, until 2:00 pm local time, on Monday, April 27, 2026.

2. Scope of Work

Third Party Commissioning Agent Services for HVAC IAQ Systems. See drawings to be provided with requests for RFP for additional information and requirements.

• BAS upgrades from pneumatic to digital systems (Alerton). Entire district campus.

• Heating Water Boiler Upgrades. (3)-Middle School Boilers feeding Middle and Elementary Schools.

• Domestic Water Boiler Upgrade. (1)-Middle School Boiler.

• Middle School Kitchen Air-Conditioning via Heat Pumps.

• Middle School Cafeteria HVAC Upgrade via ground mounted DOAS.

• High School Classroom HVAC Upgrades via (4)-DOAS roof mounted units and VAV Boxes.

• High School Classroom (5) & Office (1) Supplemental Heating Upgrades via Fan Powered Boxes.

• High School Welding/Wood Shop Upgrades via AHU/CU.

• High School Gym/Locker Room HVAC Upgrades via (3)-DOAS roof mounted units.

• Exhaust Fan upgrades throughout district campus.

Additional add scope of work not included on original drawings:

• High School Classroom (2) VRF Systems with ground mounted outdoor unit and indoor cassettes.

• High School Heating Pump VFD Upgrades, Qty of 2.

• High School Heating Pump with Pump mounted VFD, Qty of 2.

3. Addenda and Interpretations

No interpretations of the meaning of the RFQ documents will be made to any Submitter orally.

Any request for interpretation shall be by email only to Bill Birch, Director of Facilities at wbirch@thompsonpublicschools.org AND CC'd to Scott Kraynak, Project Engineer for H. F. Lenz (Consulting Engineer) at skraynak@hflenz.com. To be given consideration, such requests must be received no later than Monday, April 20th, 2026, 2:00 PM. All questions and addenda will be shared with all potential submitters.

mailto:melindasmith@thompsonpublicschools.org mailto:wbirch@thompsonpublicschools.org mailto:skraynak@hflenz.com

4. Project Timeline

The project shall start as soon as possible after the Proposal is awarded. The project has been awarded a DAS HVAC Indoor Air Quality Upgrade Grant and as such, the project upgrades and grant closeout must be completed prior to June 20, 2026.

April 10, 2026 Request For Proposal publicized April 20, 2026 RFI Deadline, 2:00 PM April 27, 2026 Proposal Deadline, 2:00 PM May 1, 2026 Estimated award August 15, 2026 Final Commissioning Report and Pay App Submission

5. Disqualification of Submitters

More than one proposal within each section from an individual, firm, partnership, corporation, or an association under the same or different names will not be considered. Reasonable grounds for believing that any Submitter is interested in more than one proposal within each section for the work contemplated will cause the rejection of all proposals in which such Submitter is interested.

Any or all proposals in which such Submitter is interested will be rejected if there is reason for believing that collusion exists among the Submitters; and all participants in such collusion will not be considered in future proposals for the same work. Proposals in which the prices are obviously unbalanced may be rejected. No contract will be awarded except to competent Submitters capable of performing the class of work contemplated.

6. Preparation of Proposals

The Proposals must be made upon the forms contained herein. The blank spaces in the Proposals must be filled in correctly where indicated. Ditto marks are not considered writing or printing and shall not be used. The Submitter shall sign their Proposal correctly. If the Proposal is made by an individual, their name, email address and post office address must be shown. If made by a firm, partnership. or corporation, the Proposal must be signed by an official of the firm, partnership. or corporation authorized to sign contracts and must show the email and post office address of the firm, partnership, or corporation.

Proposals must be submitted in a sealed envelope bearing on the outside the name of the Submitter, the Submitter's address, and name of the project for which the Proposal is submitted.

If forwarded by mail, the sealed and labeled 'THOMPSON PUBLIC SCHOOLS - HVAC IAQ COMMISSIONING' envelope containing the Proposal must be enclosed in another envelope addressed to:

Melinda Smith, M. Ed.

Superintendent of Schools Thompson Public Schools 785 Riverside Drive North Grosvenordale, CT 06255

7. Irregular Proposals

The Thompson Board of Education reserves the right to reject any proposals if they show any omission, alteration of form, additions not called for, conditional Proposals, or irregularities of any kind.

8. Withdrawal of Proposals

If a Submitter wishes to withdraw their proposal, they may do so before the time fixed for the opening of Proposals by communicating their purpose to the Thompson Superintendent. Upon such notice, the Proposal will be made available unopened to the Submitter at the Office of the Superintendent of Schools.

9. Prevailing Wage

If the Proposal exceeds $100,000 the submitter must account for the State of Connecticut Prevailing Wage Rates.

10. Insurance

Upon request by the Thompson Board of Education and prior to execution of the Contract, the successful Submitter will be required to file with the Thompson Board of Education a certificate of insurance. The certificate, executed by an insurance company, shall name the Thompson Board of Education and Town of Thompson as an additional insured party on the form furnished with the following specifications:

Workers' Compensation Insurance: With respect to all operations the successful Submitter performs and all those performed for it by subcontractors, the successful Submitter shall carry workers' compensation insurance in accordance with the requirements and the laws of the State of Connecticut.

Contractor's Public Liability and Property Damage Insurance: With respect to the project operations the successful Submitter performs and those performed for it by subcontractors. the successful Submitter shall carry regular Contractor's Public Liability Insurance. The insurance shall provide coverage for each accident or occurrence in the amount of $1,000,000 for all damages resulting from 1) bodily injury to or death of persons and/or (2) injury to or destruction of property. Subject to that limit per accident or occurrence, the policy shall provide at total or aggregate coverage of $2,000,000 for all damages during the policy period.

Umbrella or excess liability: Contractor shall purchase and maintain umbrella or excess liability insurance written over the underlying employer’s liability, commercial general liability, and automobile liability insurance described in the paragraphs above. Subject to industry‐standard exclusions, the coverage afforded shall follow form as to each and every one of the underlying policies.

Excess or Umbrella Liability:

Per Occurrence $2,000,000 General Aggregate $2,000,000

Contractor’s pollution liability insurance: Contractor shall purchase and maintain a policy covering third‐party injury and property damage claims, including clean‐up costs, as a result of pollution conditions arising from Contractor’s operations and completed operations. This insurance shall be maintained for no less than three years after final completion.

Contractor’s Pollution Liability:

Each Occurrence $2,000,000 General Aggregate $2,000,000

Waiver of Rights:

A. All policies purchased, expressly including the builder’s risk policy, shall contain provisions to the effect that in the event of payment of any loss or damage the insurers will have no rights of recovery against any insureds thereunder, or against Engineer or its consultants, or their officers, directors, embers, partners, employees, agents, consultants, or subcontractors.

Owner and Contractor waive all rights against each other and the respective officers, directors, members, partners, employees, agents, consultants, and subcontractors of each and any of them, for all losses and damages caused by, arising out of, or resulting from any of the perils or causes of loss covered by such policies and any other property insurance applicable to the Work; and, in addition, waive all such rights against Engineer, its consultants, all Subcontractors, all individuals or entities identified in the Supplementary Conditions as insureds, and the officers, directors, members, partners, employees, agents, consultants, and subcontractors of each and any of them, under such policies for losses and damages so caused. None of the above waivers shall extend to the rights that any party making such waiver may have to the proceeds of insurance held by Owner or Contractor as trustee or fiduciary, or otherwise payable under any policy so issued.

Automobile Liability Insurance: The operation of all motor vehicles, including those hired or borrowed, used in connection with the services, shall be covered by Automobile Liability Insurance. The insurance shall provide coverage for accident or occurrence in the amount of $1,000,000 for all damages resulting from (1) bodily injury to or death of persons and/or (2) injury to or destruction of property. If an insurance policy shows an aggregate limit as part of the automobile liability cove rage, the aggregate limit must be at least $1,000,000.

Thompson Board of Education/Town of Thompson: With respect to the service operations the successful Submitter performs and those performed for it by subcontractors, the successful Submitter shall carry for and on behalf of the Thompson Board of Education and Town Of Thompson, insurance which shall provide coverage for each accident or occurrence in the amount of $1,000,000 for all damages resulting from ( 1) bodily injury to or death of person and/or (2) injury to or destruction of property. Subject to that limit per accident or occurrence. the policy shall provide a total or aggregate coverage of $2,000,000 for all damages during the policy period.

Professional Liability' Insurance. With respect to the service operations the successful Submitter performs and those performed for it by subcontractors, the successful Submitter shall carry regular Professional Liability Insurance. The insurance shall provide coverage for each accident or occurrence in the amount of $1,000,000 for all damages resulting from (I) bodily injury to or death of persons and/or (2) injury to or destruction of property. Subject to that limit per accident or occurrence, the policy shall provide at total or aggregate coverage of $2,000,000 for all damages during the policy period.

Termination or change of Insurance: Each insurance policy shall be endorsed to provide that the insurance company shall notify the Thompson Board of Education by certified mail at least thirty (30) days in advance of termination, or any change in the policy. No such change shall be made without prior written approval of the appropriate Official.

Claims: Each insurance policy shall state that the insurance company shall agree to investigate and defend the Thompson Board of Education against all damages, even if groundless.

Compensation: There shall be no direct compensation allowed the successful Submitter on account of any premium or other change necessary to take out and keep in effect all insurance or bonds, but the cost thereof shall be considered included in the general cost of the work.

The successful Submitter shall pay on behalf of or indemnify and hold harmless the Town of Thompson and the Thompson Board of Education, its employees, officers, agents, and volunteers from and against any and all claims, actions, damages, fees, fines, penalties, defense costs (including attorney's fees and court costs, whether such fees and costs are incurred in negotiations, collection of attorneys' fees or at the trial level or on appeal), suits or liabilities which may arise out of any actual or alleged negligent act, error, omission, or default of the successful Submitter (or the successful Submitter's officers, employees, agents, volunteers and subcontractors, if any) performance or failure to perform under the terms of this contract. This indemnification and hold harmless agreement shall survive the termination or expiration of this agreement.

11. Coordination with School Officials

It is necessary for the contractor to work with other contractors, as necessary as well as the following school officials and their staff to include:

• The Director of Facilities

• The Superintendent of Schools

• The School Principal

Because of their responsibilities the contractor may be asked to meet with the school facility/ maintenance staff to discuss timing and access to school facilities.

12. Sales Tax

The Thompson Board of Education is a tax-exempt organization.

Certain materials and supplies incorporated in the work of this project are exempt from Connecticut Sales Tax. The successful Submitter shall familiarize themself with current regulations of the State Tax Department. The tax on materials or supplies exempted by such regulations shall not be included as part of the Proposal. Upon request, the Owner will furnish the successful Submitter a sales tax exemption letter.

13. Compliance with Federal and State Regulations

The contractor shall be responsible for full compliance with any Federal and/or State laws.

regulations. and standards. as applicable to any project fully or partially funded by State and/or Federal funding agency.

14. HVAC Indoor Air Quality Grant Program for Public Schools

This project was submitted to the state under the Fiscal Year 2024 HVAC Grant Cycle and selected for award, this contract is subject to the following:

The contractor who is selected to perform this State project must comply with CONN. GEN. STAT.

§§ 4a-60, 4a-60a, 4a-60g, and 46a-68b through 46a-68f, inclusive, as amended by June 2015 Special Session Public Act 15-5.

State law requires a minimum of twenty-five (25%) percent of the state-funded portion of the contract be set aside for award to subcontractors holding current certification from the Connecticut Department of Administrative Services (“DAS”) under the provisions of CONN. GEN.

STAT. § 4a-60g. (25% of the total state-funded value with DAS-certified Small Businesses and 6.25% of the total state-funded value with DAS-certified Minority-, Women-, and/or Disabled-owned Businesses.) The contractor must demonstrate good faith effort to meet the 25% set-aside goals.

Fully complete and submit with Proposal, Attachment B, Submitters Compliance Monitoring Report.

The grantees contract with awarded Contractor will include CHRO contract language, which shall be include within all of awarded Contractor's subcontracts for the project.

Within 30 days of contract award, the Contractor must submit an Affirmative Action Plan by mailing a hard copy to the CHRO.

The Contractor must make good faith efforts to employ MBEs as subcontractors and suppliers of materials. Those good faith efforts will be verified by the CHRO in its review of the Contractor's Affirmative Action Plan.

The CHRO is authorized to audit records regarding contract compliance at any time. Accordingly, project-related records are to be maintained.

15. Evaluation / Selection Criteria

Thompson Public Schools will base its evaluation of responses on the following criteria, which are not necessarily in order of importance:

A. The Proposer's understanding of the work as evidenced by the quality of the response submitted.

B. The background and experience of the Proposer in providing services requested and past successful history of assignments on an as-needed basis.

C. The demonstrated effectiveness of the Proposer's service delivery system to ensure quality service and timely completion of services in an efficient manner.

D. The background, education, qualifications, and relevant experience of key personnel to be assigned to this contract that would work with the district on a regular basis. Also, the qualifications of any subcontractors or subcontractors the Proposer intends to use in the performance of this contract.

E. The appropriate licenses, if applicable held by Proposer's staff and subcontractors.

F. References attesting to the quality of similar services performed.

G. Competitiveness of proposed fees and costs, although the district is not bound to select the Proposer who proposes the lowest fees and costs.

H. The district reserves the right to negotiate fees with the selected Proposer.

I. Any other factor or criterion that Thompson Public Schools, in its sole discretion, deems or may deem relevant or pertinent for such evaluation.

J. Proposer’s willingness to execute the contract as provided.

16. Selection Procedures

A. The district reserves the right to reject any or all responses, to accept any response, to negotiate changes to response terms, and to waive minor inconsistencies with the RFP, if deemed in the best interest of the district in its sole discretion.

B. Responses submitted in response to this RFP will be reviewed against the Selection Criteria listed above.

C. A Selection Committee may assist the district in choosing a Proposer to provide the requested services.

D. Proposers submitting the most comprehensive and qualified responses may be invited to an interview with a Selection Committee.

E. The district intends to enter into contracts with the Proposer whose responses are determined to best meet the needs of the Thompson Public School System.

17. Award of Contract

The Town of Thompson / Board of Education reserves the right to accept or reject, any, all, or any part of responses, to waive formalities or informalities, and to make awards that are deemed to be in the best interests of the Town / Board.

Scope of Commissioning Agent Services

The Commissioning Agent bidder awarded the Contract (the “CxA”) is required to provide Commissioning Services during approval/acceptance and post-occupancy, and to be in compliance with Connecticut Standard Guidelines for High

Performance Buildings and all requirements of the Connecticut Office of Grants

Administration. The CxA will provide the Town with documented assurance that mechanical, electrical, controls, and other systems have been installed in compliance with the contract documents and specified performance guidelines.

The Commissioning Services shall include the following:

1. Construction Document Review

A. The CxA shall thoroughly review the Construction Documents.

2. Commissioning Plan:

A. The CxA shall prepare a detailed commissioning plan for the acceptance, and post-occupancy phases of this Project. This informational document will include, but not be limited to the following:

1. Outline the commissioning responsibilities of the CxA, the contractor, design team, and owner for the Project.

2. The plan will identify the systems to be commissioned.

3. The plan will explain the method of verification and documentation to be used.

4. The plan will contain a preliminary schedule for the commissioning of systems.

B. The CxA will present the plan to the owner, design team, trade contractors, and any local Authorities Having Jurisdiction over the project. Appropriate modifications resulting from team input will be incorporated into the plan and resubmitted for approval as the final plan.

C. The CxA shall coordinate the commissioning work with the Project Engineer on an ongoing basis to ensure commissioning activities are incorporated into the master schedule. It will be the responsibility of the CxA to ensure all commissioning work is completed based on the commissioning plan.

During commissioning work the CxA shall work with the project team to ensure commissioning services are properly scheduled in advance of the commissioning services being performed.

D. The CxA shall issue four (4) hard copies and four (4) electronic copies of the final commissioning plan within 14 days following written approval of the above parties.

E. The CxA shall conduct a post-occupancy review meeting with the owner ten (10) month following the certificate of occupancy.

3. Review of Submittals:

A. The CxA shall review mechanical submittals and shop drawings provided by the Contractors.

B. This review will be done to determine adherence to the design intent and to familiarize the CxA with the specific equipment that the Contractor will be installing on the Project. This will allow the CxA to tailor its pre-functional test check-off sheets and functional test procedures to the specific equipment.

C. Any discrepancies with the design documents shall be brought to the attention of the Design Team and the Owner. The resolution of conflicts will be the responsibility of the Owner and Design Team, with input provided by the CxA.

4. Review of Controls Software:

A. The CxA shall review the controls contractor’s shop drawings, sequence of operations, and control logic. The review will familiarize the CxA with the control logic and specific types of instruments that the contractor will use to meet the design criteria. The CxA shall also review the lines of software code that the contractor is intending to use in the Direct Digital Control

(DDC) system.

B. The CxA shall also confirm the integration of the DDC system with other systems. (i.e., Fire alarm, security, etc.)

5. Develop Pre-functional Test Check-off Sheets and Verification of Completion

Forms:

A. After reviewing Contractor submittals and control software, the CxA shall develop pre-functional test check-off sheets and Verification of Completion forms for all equipment to be commissioned.

6. Development of Functional Test Procedures:

A. CxA shall develop functional test procedures for systems to be commissioned based on review of design criteria and construction documentation.

B. Functional test procedures shall provide a detailed procedure of how the system shall be tested and a record sheet for recording test results.

C. Test procedures shall be as specific and exact as possible to ensure the test can be easily repeated by more than one tester and the same results obtained.

D. The CxA shall review test procedures with the Owner, Design Team, and contractor(s). If required, the test procedures will be modified and then approved by the aforementioned parties.

E. The CxA shall issue the final functional test procedures to the Owner and

Design Team.

F. Functional test procedures shall be provided for all systems including, but not limited to, the following;

• All air handling units and associated heating and cooling coils, economizers, thermostats, etc.

• All exhaust fans, all return fans

• All motorized dampers including demand-controlled ventilators.

• All variable air volume (VAV) terminal units and associated reheat coils.

• All lab terminal units (supply and exhaust) and associated reheat coils.

• Chillers and all associated chilled water and condenser water pumps, etc.

• Boiler, boiler combustion air fan, all associated pumps, tanks, condensate pumps, etc.

• All heat exchangers and associated pressure relief valves (PRVs)

• All energy recovery ventilation systems including enthalpy difference requirements between outdoor air and return air.

• Cooling towers, Chilled water system, Refrigeration Systems

• Domestic water heating system

• Computer room air conditioning units and associated split system condensers.

• All unit heaters, cabinet heaters, etc.

• Building automation system, including CO2 sensors, and component failure alarms

• Direct Digital Controls and system interlocks, including occupancy sensors.

Failure to include an item in this list shall not alleviate the CxA’s obligation to test all systems identified throughout project design.

7. Review of Testing, Adjusting, and Balancing (TAB) of HVAC/R Systems:

A. CxA shall review the completed balance report submitted by the

Contractor and independently spot check balancing readings to verify compliance with the submitted report. The CxA shall confirm the required rate of outdoor air flow is being delivered to the breathing zone within each space.

B. CxA will bring any discrepancies to the attention of the Owner, Design

Team, and Contractor for review. The CxA shall facilitate discussions with the project team to resolve any discrepancies identified during its review.

C. A copy of the final balancing report will be included in the final commissioning report.

8. Perform Functional Test Procedures and Document Results:

A. The CxA shall commission those systems as outlined in the commissioning plan through the performance of the functional test procedures.

B. Testing will be scheduled based on the commissioning schedule, the completion of the work, and the system testing and balancing. The CxA will review the test results/reports, including, but not limited to, the efficiency test reports for heating, hot water systems, and cooling systems.

C. During the testing, a weekly report of progress and results will be provided to the Owner, OPM, Design Team, Construction Manager, and the

Contractor(s). Additionally, a running discrepancy/recommendation log will be provided and updated weekly. The CxA shall retest after corrections have been made and track all corrections.

D. If systems do not comply with testing standards, the CxA shall provide recommended solutions for review by the owner, OPM, design team, construction manager, and Contractor(s). The CxA shall facilitate discussions with the group to arrive at a solution.

E. All test results will be documented and included in the final commissioning report.

F. The basis of the bid for the commissioning services shall be sample testing of building systems. For purposes of pricing, sample testing shall be defined as 50% of the systems installed. An add alternate is included for the additional cost to perform 100% testing of all installed systems.

9. Final Commissioning Report:

A. The CxA shall provide and present a final commissioning report to include the following:

1. Summary of commissioning process.

2. A final evaluation of system compliance with the design intent, including any discrepancies and recommendations for modifications.

3. All functional test procedures and their final record sheets.

4. Final discrepancy/recommendation log listing final status of each item.

5. Final Testing, Adjusting, and Balancing report.

A. The CxA shall submit five (5) copies of the final commissioning report.

The final report shall include all information required by the State’s HPB

Standards 16a - 38k.

10. Warranty Period Review:

A. During the warranty period the CxA shall retest any systems that had testing deferred during the initial functional testing and shall conduct seasonal testing that had been deferred due to the lack of peak season conditions.

This testing will ensure all system sequences of operations have been verified.

B. The CxA shall perform a site visit at the 10-month interval of the project warranty to investigate any post-occupancy issues, determine if systems are performing properly, and identify issues requiring correction.

C. The CxA shall submit and present the warranty period review report to the

Owner and Design Team, outlining the findings of the 10-month warranty review and recommendations for corrective action(s). The report shall include all information required by the State’s HPB standards 16a – 38k. In the event warranty period review identifies items requiring corrective action, the CxA will be responsible for ensuring all items have been corrected.

General Conditions/ Proposal Specifications:

All Proposals must remain firm for a period of Sixty (60) Days commencing, April 27, 2026.

HVAC IAQ COMMISSIONING AGENT SERVICES

DATE:

COMPANY NAME:

ADDRESS: :

PHONE/EMAIL:

CONTACT NAME: :

TASK/PHASE

FEE

1. Construction Document Review

2. Commissioning Plan

3. Review of Submittals

4. Review of Controls Software

5. Develop Pre-functional Test Check-off Sheets and Verification of Completion Forms:

6. Development of Functional Test Procedures

7. Review of Testing, Adjusting, and Balancing (TAB) of HVAC/R Systems

8. Perform Functional Test Procedures and Document Results

9. Final Commissioning Report

10. Warranty Period Review

TOTAL FEE (Lines 1-16)

ALTERNATES FEE

100% Functional Testing – ADD Alternate

Provide 100% Functional Testing in lieu of 50% functional testing (base)

ATTACHMENT A:

Acknowledgement of Documents:

Invitation to Proposal: Date: Initials:

Project Manual: Date: Initials:

Construction Drawings: Date: Initials:

Addendum #: Date: Initials:

Addendum #:

Remarks

Date: Initials:

1. Contract coordination will be handled by the Superintendent of Schools or his designated representative and a designated principal of the awarded firm.

2. Any award is contingent upon our requirement for deadline receipt of all Proposal materials.

3. Prevailing Wage: If the Proposal exceeds $100,000 State of Connecticut Prevailing

Wage will need to be included.

4. By submission of this Proposal, the undersigned submitting contractor acknowledges inclusion of all elements contained and described in the project documents, and that the

Proposal in in compliance with the requirements of this document and is without exceptions.

COMPANY INFORMATION AND SIGNATURES

Firm Name:

SignatureofResponsible Agent:

Printed/Typed NameofAgent:

Company StreetAddress:

City/State/Zip:

Telephone:

Fax#:

Email address:

Proposal(s) Attached

Attachment A - HVAC IAQ Upgrade Proposal Form

NON-COLLUSIVE PROPOSAL STATEMENT

Town of Thompson/Thompson Public Schools

NON-COLLUSIVE PROPOSAL STATEMENT

Proposal Opening Date:

Submitter’s name and address:

Name of person signing this statement [please print]

To Thompson Public Schools/Thompson Board of Education:

1. The Proposal has been arrived at by the submitter independently and has been submitted without collusion and without any agreement, understanding or planned common cause of action with any other vendor of material, supplies, equipment, or services described in the invitation to Proposal, designed to limit independent quoting or competition.

2. The contents of the Proposal have not been communicated by the submitter or its employees or agents to any person not an employee or person prior to the official opening of the Proposal.

Dated at:

Signature:

Title: