TERMS AND CONDITIONS.pdf

This Terms and Conditions document outlines the contractual requirements for the Energy Wheels replacement procurement by the Pennsylvania Department of Corrections at SCI Benner in Bellefonte, PA. The procurement addresses the replacement of Energy Wheels for Maintenance at the facility. All required forms, including the Reciprocal Limitations Act Requirements BOP-2201, Worker Protection and Investment Certification, and Executive Order documentation, must be completed and submitted with the bid response or the bid will be deemed non-responsive. The estimated quantity of services and materials is subject to adjustment, with the contractor agreeing to provide additional units at the original contract unit rate if usage exceeds the initial estimate during the contract period.

Payment will be processed through the Automated Clearing House (ACH) system for actual services and goods provided to the Commonwealth. Contractors must submit ACH banking information within their user profile in the Commonwealth's procurement system (SRM) within 10 days of contract or purchase order award. Invoices must be submitted electronically to RA-OB69180@pa.gov with courtesy copies sent to the ordering institution, and each invoice must include a unique invoice number to align with the state agency's ACH remittance advice. Invoices must be mailed to the designated bill-to address on the purchase order; failure to do so may delay payment processing. Any invoice errors will result in a payment hold until a corrected invoice is received.