TECHNICAL SUBMITTAL 10.19.22.docx

TECHNICAL SUBMITTAL

I-1. Statement of the Project. The Commonwealth of Pennsylvania, Department of Military and Veterans Affairs (DMVA) is seeking to award a contract to provide armed security guard services for Fort Indiantown Gap, Annville, PA (FTIG).

Commanders Intent. The commander’s intent is to run a unified Force Protection program with security contract employees and full-time Department of Military and Veterans Affairs (DMVA). The awarded contractors, contract employees shall be inter-dispersed among the shifts required throughout the contract. The mission is to maintain uninterrupted operations while ensuring the protection of personnel, facilities and resources at various Pennsylvania National Guard (PANG) facilities.

State in succinct terms your understanding of the project presented, or the service required by this RFP.

Offeror Response

A. General Requirements

1. Cost/Prices. The proposal submitted by the selected Offeror will be incorporated into any resulting Contract and the Offeror will be required to provide the awarded item(s) at the prices quoted in Cost Submittal Form for 2 years of the 5 year contract. The awarded contractor will be able to adjust prices annually after year 2 of the contract, by a 3% increase as outlined in the Terms and Conditions. DO NOT SUBMIT ANY COST WITHIN YOUR PROPOSAL RESPONSE.

I-2. Qualifications.

A. Company Overview. Provide an overview of your company, including what makes you uniquely qualified to provide the services outlined. Describe your company’s recruiting and retention processes for obtaining and securing staff. Specifically outline how you will ensure you always have qualified team members available to provide services for the duration of the contract. Describe how your company maintains compliance with all federal, state, local, Department of Defense and US Army regulations as detailed in the Performance Specification.

a. Describe your company benefit packages that are available for employees. Include what is provided and paid for by the company.

b. Describe how your company will handle turnover and ensuring new guards are trained and receive all required certifications prior to reporting to FTIG

c. Describe your company’s payroll and billing practices.

d. Include where your management team is located that will support the needs of FTIG

B. Prior Experience. Include experience in managing armed security guard services contract, specific training, background, and experience should be included. Provide examples of similar services provided and identify the name of the customer and the scope of the work Provide a minimum of three (3) references that show experience in like services (like scope and size). Experience shown should be work done by individuals who will be assigned to this project as well as that of your company. Studies or projects referred to must be identified and the name of the customer shown, including the name, address, and telephone number of the responsible official of the customer, company, or agency who may be contacted.

C. Personnel. Describe in narrative form the number of personnel who will be engaged in the work and indicate where these personnel will be physically located during the time, they are engaged in each Lot as outline in the Performance Specification. For key personnel, the individual(s) who will be overseeing the employees at FTIG during Lots 1,2,3, include the employee’s name, and through a resume or similar document, the Project personnel’s education and experience in armed security guard services. Indicate the responsibilities each individual will have in this Project and how long each has been with your company.

Offeror Response

D. Subcontractors: Provide a subcontracting plan for all subcontractors, including small diverse business and small business subcontractors, who will be assigned to the Project. The selected Offeror is prohibited from subcontracting or outsourcing any part of this Project without the express written approval from the Commonwealth. Upon award of the contract resulting from this RFP, subcontractors included in the proposal submission are deemed approved. For each position included in your subcontracting plan provide:

1. Name of subcontractor;

2. Primary contact name and email;

3. Address of subcontractor;

4. Description of services to be performed;

5. Number of employees by job category assigned to this project; and

6. Resumes (if appropriate and available).

I-4. Financial Capability. Describe your company’s financial stability and economic capability to perform the contract requirements. The Commonwealth reserves the right to request additional information to evaluate an Offeror’s financial capability.

I-5. Requirements.

A. Emergency Preparedness. To support continuity of operations during an emergency, including a pandemic, the Commonwealth needs a strategy for maintaining operations for an extended period of time. One part of this strategy is to ensure that essential contracts that provide critical business services to the Commonwealth have planned for such an emergency and put contingencies in place to provide needed goods and services.

1. Describe how you anticipate such a crisis will impact your operations.

2. Describe your emergency response continuity of operations plan. Please attach a copy of your plan, or at a minimum, summarize how your plan addresses the following aspects of pandemic preparedness:

a. Employee training (describe your organization’s training plan, and how frequently your plan will be shared with employees);

b. Identified essential business functions and key employees (within your organization) necessary to carry them out;

c. Contingency plans for:

i. How your organization will handle staffing issues when a portion of key employees are incapacitated due to illness; and.

ii. How employees in your organization will carry out the essential functions if contagion control measures prevent them from coming to the primary workplace.

iii. How employees in your organization will carry out the essential functions if a weather event prevents them from coming to the primary workplace

3. How your organization will communicate with staff and suppliers when primary communications systems are overloaded or otherwise fail, including key contacts, chain of communications (including suppliers), etc. and;

4. How and when your emergency plan will be tested, and if the plan will be tested by a third-party.

I-6. Tasks. Describe in narrative form your technical plan for accomplishing the work using the task descriptions set forth below as your reference point. Modifications of the task descriptions are permitted; however, reasons for changes should be fully explained. Indicate the number of person hours allocated to each task. Include a Program Evaluation and Review Technique (PERT) or similar type display, time related, showing each event. If more than one approach is apparent, comment on why you chose this approach.

A. Lots- FTIG Hours of Operations/Place of Performance. Please describe how you company intends to staff each Lot per the Performance Specifications

a. Provide a copy of your proposed guard and supervisor scheduling that meets the requirements of the Performance Specification.

b. Describe how you will ensure all employees reporting to work are fit for duty.

c. Describe how you will relieve each employee for lunch break when manning dictates the necessity in accordance with Facility Security Plan or FPCON level.

d. Describe how you will have and maintain vehicle availability during all performance hours of services. How will your company comply with maintaining a vehicle during all performance hours if and when the vehicle is in need of repairs or is out of service?

e. Describe how your company plans to resolve any short staffing. In addition, provide your plan of action to notify FTIG Police of any short staffing and resolutions to said staff shortage.

f. Provide an example of an employee timesheet that will be provided to the PM or designee.

B. Transition of Lots Please describe how your company plans to transition from Lot 1 thru Lot 3.

a. Describe the timeline that is needed to implement from one Lot to the other. Specifically, how much advanced off-site preparation and how much on-site preparation will be needed.

Offeror Response

C. Training. Please describe in detail your company’s training method with inclusion of vehicle search techniques, escalation tactics and use of force methods when dealing with persons who trespass, persons who illegally gain or attempt to gain access to FTIG and detection of persons suspected of committing other offenses such as drunk driving, improper transport of drugs, explosive materials and weapons.

a. Describe in detail what steps your employees taking during escalation and use of force methods.

b. Describe how your company’s training plan complies with the Performance Specification?

c. If your company does not currently comply with the training required in the Performance Specification, describe how your company plans to comply.

d. Describe how your company will train employees on random vehicle search techniques. What is your company’s step by step process for vehicle searches?

e. Describe how your company understands and will train employees for Random Antiterrorism Measures.

f. Provide your company’s wire and radio communications and report writing procedures.

g. Provide your company’s physical agility test that your employee’s are tested on each year.

D. Roving Patrol. Please describe your roving patrol schedule that meets the needs as described in the Performance Specification

a. Describe what will be completed on foot and what will be completed via a vehicle

b. Describe your anticipated vehicle usage.

E. Weapons. Please describe how your company maintains employees training, records, certifications, and compliance with all applicable laws for semi-automatic handguns and long guns.

a. Describe what actions your company will take if an employee does not comply with applicable laws or trainings.

b. Describe your company’s training policy on semi-automatic handguns and long guns.

c. Describe how your company will ensure each employees semi-automatic handgun and/or long gun is in working order prior to their shift start time.

d. How does your company plan to maintain security and accountability of all weapons?

F. Miscellaneous Equipment. Please provide a detailed list, include manufacture’s name, manufacture’s item number and picture (if possible), of the miscellaneous equipment your employees with be equipped with as stated in the Performance Specifications.

a. Duty Belt, Handcuffs, Flashlight, Reflective Vest, Expandable Baton, Oleoresin Capsicum Spray, Body Armor, and Personal Protective Equipment.

b. Describe how your employees ensure all miscellaneous equipment is in proper working order prior to their shift start time.

G. Uniforms. Please provide a photo and/or detailed description of the proposed uniforms your employees will wear while performing the duties outlined in the Performance Specifications.

H. Employee Removal. Please describe how you will handle requests from the Project Manager (PM) or designee requesting temporary and permanent removal of an employee.

I. Personnel Records. Please describe how your company maintains all employee records as listed in the Performance Specification.

a. Describe how your company will ensure all copies of each employees records are sent to the PM or designee on an annual basis or as needed.

J. Reporting Requirements. Please describe how you company intends to follow the Reporting Requirements and Incident Reporting as outlined in the Performance Specification.

a. Describe how and who from your company will report any information or circumstances that pose a threat to security and/or safety of DOD personnel, civilian personnel and/or contractor personnel.

b. Describe how and who from you company will report all incidents which included but at not limited to weapons discharge, breach of security, accidents, procedural violations, and injury to persons or property

I-8. Service Level Agreements. The Commonwealth has developed a set of minimum Service Level Agreements, as outlined in Appendix D, which the selected Offeror is expected to meet, or exceed, in order to be in good standing on the Contract and to ensure that the Commonwealth is provided with prompt and reliable service. Describe your ability to commit to meeting or exceeding the minimum SLAs. Offeror may also propose its changes to the SLAs as part of the proposal submission as outlined in I-9. Objections and Additions to Standard Contract Terms and Conditions.

I-9. Objections and Additions to Standard Contract Terms and Conditions. The Offeror will identify which, if any, of the terms and conditions contained in the Buyer Attachments section that it would like to negotiate and what additional terms and conditions the Offeror would like to add to the standard contract terms and conditions. The Offeror’s failure to make a submission under this paragraph will result in its waiving its right to do so later, but the Issuing Office may consider late objections and requests for additions if to do so, in the Issuing Office’s sole discretion, would be in the best interest of the Commonwealth. The Issuing Office may, in its sole discretion, accept or reject any requested changes to the standard contract terms and conditions. The Offeror shall not request changes to the other provisions of the RFP, nor shall the Offeror request to completely substitute its own terms and conditions for this RFP. All terms and conditions must appear in one integrated contract. The Issuing Office will not accept references to the Offeror’s, or any other, online guides or online terms and conditions contained in any proposal.

Regardless of any objections set out in its proposal, the Offeror must submit its proposal, including the cost proposal, on the basis of the terms and conditions set out in the Terms and Conditions contained in the Buyer Attachment section. The Issuing Office will reject any proposal that is conditioned on the negotiation of the terms and conditions set out in the Terms and Conditions contained in the Buyer Attachment section or to other provisions of the RFP.