Appendix A FTIG Security Guards Performance Specifications V9 11.1.docx

APPENDIX A

Performance Specifications and Scope of Work for Armed Security Guard Services for The Commonwealth of Pennsylvania, Department of Military and Veterans Affairs

I. Objectives

A. Description of Services. The awarded contractor shall provide professional armed security guard services, including but not limited to, Installation Entry Control (IEC), Vehicle Inspection (VI) and Roving Inspection (RI) services in conjunction with Department of Military and Veterans Affairs (DMVA) employees and at the direction of the Program Manager (PM) or designee. The awarded contractor shall provide the services in accordance with these Performance Specifications and Scope of Work (Specifications). It is DMVA’s intent to commence services in or around January 2023.

B. DMVA’s Intent. DMVA’s intent is to provide armed security for Fort Indiantown Gap (FTIG), 24 hours a day, seven days a week, utilizing a combination of contract security guards and FTIG employees. The contract security guards will be interspersed among the shifts. DMVA’s objective is to maintain uninterrupted operations while ensuring the protection of FTIG personnel, facilities, and resources.

C. DMVA Contracting Officer. The DMVA contracting officer responsible for the request for proposal (RFP) and purchase order (PO) award is:

Kaitlyn Snyder | Procurement Specialist 2 Department of Military and Veterans Affairs, Building 0-47 Procurement and Office Services Fort Indiantown Gap, Annville, PA 17003-5002 Phone: 717.861.6250 kaisnyder@pa.gov www.dmva.pa.gov

D. Method of Award and Term of PO. DMVA shall award the PO on a Best Value basis. DMVA reserves the right to award by lots. In order to be deemed responsive, the offerors must be able to perform the required services as outlined in the Specifications and in accordance with the terms and conditions. It is DMVA’s intent to establish a five-year PO. The term of the PO will commence on the designated effective date and will end on the expiration date identified on the PO. Services will begin as specified in the PO or notice to proceed letter, whichever is the later. DMVA reserves the right, upon written notice to the awarded contractor, to extend the term of the PO or any part of the PO for up to 90 days, under the same terms and conditions.

E. Requirements. The awarded contractor shall provide professional armed security guard services at FTIG, Annville, PA. The services include implementing Random Antiterrorism Measures (RAMs), as directed by the PM or designee. The contract security guards must be able to detect, deter, and detain (using reasonable force as necessary) trespassers or persons who illegally gain or attempt to gain access to FTIG and persons suspected of committing other offenses (such as drunk driving or improper transport of drugs, explosive materials, or weapons) until they are transferred to the custody of law enforcement authorities.

The awarded contractor shall provide to the contract security guards all equipment, other than radios, necessary to safely perform all task requirements set forth in these Specifications. DMVA will provide the necessary radios.

The contract security guards must also possess the skills that are inherent to the performance of the tasks set forth in these Specifications, in accordance with the Facility Security Plan (FSP), which will be provided by the PM or designee after the PO award. In addition, the awarded contractor shall assign one supervisory contract security guard to oversee operations and reinforce positions as conditions or RAMs require. The awarded contractor shall provide all services in accordance with the Specifications and any other mandatory federal, state, local, Department of Defense (DOD) and United States Army Regulation (AR) applicable to the designated Force Protection Condition (FPCON). The applicable FPCONs are as follows:

1. FPCON NORMAL: This condition applies when a general threat of possible activity exists but warrants only a routine security posture.

2. FPCON ALPHA: This condition applies when there is a general threat of possible terrorist activity against personnel and facilities, the nature and extent of which are unpredictable, and circumstances do not justify full implantation of FPCON BRAVO measures. However, it may be necessary to implement certain measures from higher FPCONS resulting from intelligence received or as a deterrent. The measures in this FPCON must be capable of being maintained indefinitely.

3. FPCON BRAVO: This condition applies when an increased and more predictable threat of terrorist activity exists. The measures in this FPCON must be capable of being maintained for weeks without causing undue hardship, affecting operational capability, and aggravating relations with local authorities.

4. FPCON CHARLIE: This condition applies when an incident occurs or intelligence is received indicating some form of terrorist action against personnel and facilities is imminent. Implementation of measures in this FPCON for more than a short period probably will create hardship and affect the peacetime activities of the unit and its personnel.

5. FPCON DELTA: This condition applies in the immediate area where a terrorist attack has occurred or when intelligence has been received that terrorist action against a specific location or person is likely. Normally, this FPCON is declared as a localized condition.

F. Installation Entry Control. The IEC services include the manning and operation of installation access control points (IACPs) and facility entry control points (FECPs). The awarded contractor shall provide courteous, continuous, and timely service while maintaining control of all individuals and vehicles entering FTIG in accordance with the FSP and FTIG Force Protection Plan (FPP), which DMVA will provide to the awarded contractor upon the PO award. When the PM deems it necessary, the awarded contractor shall control all individuals and vehicles departing FTIG in accordance with the FSP and FPP. Entry control requirements will vary according to FPCON and RAMs. The contract security guards shall perform the following tasks:

1. ensure vehicle operators and occupants provide valid identification.

2. perform checks of individual identification documents at FECPs.

3. permit individuals who meet the requirements to access FTIG for the provision of all services and deliveries at Fort Indiantown Gap. All requirements of Federal Regulations DoDM 5200.08 1.1a (2), DoDI 5200.08 Chapter 3 S. 3.2 and DoD DTM 09-012 shall apply.

4. perform inspections of vehicles.

5. direct traffic at the IACPs to maintain flow.

6. perform emergency response tasks and procedures as required at the IACPs in accordance with FPP or as directed by the PM or designee.

G. Vehicle Inspections. The contract security guards shall inspect vehicles before they are permitted to enter FTIG to ensure no unauthorized vehicles, personnel, or materials enter the installation. The contract security guards shall perform random vehicle inspections in accordance with FPCON or as part of RAMs. The contract security guards shall conduct inspections in a professional, safe, and courteous manner while maintaining control of all individuals and vehicles during inspection. The awarded contractor shall provide contract security guards with all necessary safety equipment and materials (e.g., goggles, appropriate clothing, shoes, traffic vests, etc.) and training to conduct vehicle inspections.

1. The contract security guards shall conduct inspections of vehicles at the designated vehicle inspection points. Inspections include, but are not limited to, the checks of the interior, bed, or box, trunk, trailer, under the hood, and underside of vehicles.

2. The contract security guards shall conduct inspections with the use of various contractor furnished equipment such as mirrors and flashlights.

H. Roving Inspections. The contract security guards shall conduct roving inspections in accordance with FTIG’s Security Plan. The purpose of the roving inspections is to ensure no unauthorized persons and/or items are remaining within the facility during non-duty periods.

I. Supervisory Duties. The awarded contractor shall provide on-site supervisory oversight of contract security guards during the provision of services under the PO. On-site oversight supervisory duties will include:

1. Coordination with FTIG Police to ensure execution of security guard duties on FTIG and incident reporting.

2. Follow-up communication with FTIG Police to ensure all reported incidents include a written synopsis of the incident.

3. Notification provided to FTIG Police not more than 30 minutes after the supervisor becomes aware of a staffing shortage. Notification must include a phone call to FTIG Police when there are staff shortages and an email to the PM or designee.

4. Supervision of contract security guards to ensure compliance with uniform standards, security plans, and RAMs.

5. Submission of accurate and legible records of hours worked of each contracted security guard.

II. Contractor Requirements.

A. FTIG Manning and shift requirements. The awarded contractor shall maintain uninterrupted services in accordance with these Specifications.

1. The awarded contractor shall provide proposed weekly schedules, including start and stop times, to the PM or designee at least a week prior to the start of the schedule. The PM or designee will approve or disapprove the schedule based on DMVA’s needs for the applicable week. DMVA will only compensate the awarded contractor for each contract security guards scheduled shift. DMVA will not compensate the awarded contractor for unscheduled and unapproved overtime.

2. The contract security guards shall not perform any services in excess of a 12-hour shift and shall have at least eight hours rest between shifts.

3. No contract security guard who displays any evidence of alcohol or drug use (prescribed or otherwise) that would impair/alter judgment or performance, shall provide services.

4. The awarded contractor shall provide shift relief for contract security guards during breaks and meal periods. All contract security guards shall respond as directed, to include during their breaks and meal periods. In accordance with the Facility Security Plan, FPCON Level, or when the situation dictates, contract security guards shall remain at their assigned post for their breaks and meal periods.

5. Contract security guards shall not disarm or leave FTIG during their shift unless authorized by the PM or designee. The awarded contractor shall provide pre- and post-shift briefings to its contract security guards.

6. The awarded contractor may be required to increase service levels based upon the FPCON level at the direction of the PM or designee. When increased service levels are directed by the PM or designee, the awarded contractor may bill the contract hourly rate for services provided by any additional contract security guards it provides in excess of the contracted staffing level.

B. Access Points. The FTIG IACPs and FECPs include the following: west IACP, east IACP, front desk of building 0-47, building 0-47 gate, and ammunition supply point gate (ASP). Contract security guards maybe be required at each IACP/FECP in different combinations. The following lots outline the potential IACP/FECP combinations:

3. Lot 3: FTIG Front Desk, ASP, West gate, and East gate.

The awarded contractor must be capable of manning each lot and shall man one lot at a time. When DMVA determines that a transition to a different lot is required, DMVA and the awarded contractor shall mutually agree on a lot transition date.

C. Contractor Vehicle. The awarded contractor shall provide all vehicles necessary to perform the services. The provided vehicle must be a 4x4 enclosed vehicle with a heater, capable of carrying a minimum of two contract security guards with all required equipment. The vehicle must meet all safety requirements and passenger limitations. The vehicle must be marked in the manner approved by the PM or designee prior to use. Only appropriately marked vehicles may be used to perform the service.

1. Vehicle markings must be easily discernable, indicating the vehicle is a security vehicle. Designs must be approved by the PM or designee for approval.

2. Contract security guards shall not use government vehicles.

3. Contractor owned or leased vehicles may not be used by FTIG employees.

D. Contractor Furnished Items. The awarded contractor shall ensure that all contract security guards are properly equipped in accordance with the requirements of these Specifications. Equipment shall meet or exceed all minimum standards set by National Institute of Justice (NIJ). The awarded contractor shall ensure that all contract security guards are trained and certified in the proper use of all equipment assigned to them. All contract security guards shall be fully equipped before manning their assigned post.

1. Uniforms. The awarded contractor shall provide standard security guard uniforms to the contract security guards. The PM shall pre-approve the uniform and patches to be worn by the contract security guards. The awarded contractor shall provide the contract security guards with sufficient uniform clothing and footwear for their use during inclement weather conditions. All seasonal uniforms must be identical, except for items that identify rank or position. All contract security guards on duty shall wear the appropriate uniform, seasonal clothing, shoes, and equipment. The standard uniform worn by the contract security guards shall be the following:

i. Navy or black shirts, either long or short sleeve, with one company officer patch on each sleeve;

ii. Navy or black trousers;

iii. Black pants belt with subdued color buckle to match uniform;

iv. Navy or black baseball cap with company logo;

v. Nametag worn over the right breast pocket;

vi. Company badge worn over the left breast pocket;

vii. Black boots or shoes;

viii. Navy or black bomber jacket with company officer patch on each sleeve;

ix. Navy or black watch cap or balaclava;

x. Navy or black parka with company officer patch on each sleeve;

xi. Navy or black cold weather overalls;

xii. Navy or black insulated parka and pants;

xiii. Black gloves;

xiv. Black cold weather boots; and

xv. Navy or black raincoat, headgear, and footwear.

Any and all variations to these requirements shall be reviewed by the awarded contractor and approved by the PM or designee.

2. Badges. The awarded contractor shall provide contract security guards with identification badges to wear while they are on duty. The badges must be able to withstand inclement weather. Badges must be worn by the contract security guards in a uniform manner on the outermost garment in full view above the waist.

3. Miscellaneous Equipment. The awarded contractor shall issue to each contract security guard all of the following equipment:

i. Duty belt that includes appropriate holster, flashlight holder, uniform belt keepers (4), double magazine case, secondary use of force holder(s), handcuff case, and latex glove case. All duty belt equipment must be constructed of the same black nylon base material (i.e. web belt with web gear) and approved by the PM or designee.

ii. Smith & Wesson, Peerless, or equivalent handcuffs. “Or equivalent” means handcuffs constructed of a gauge of metal that is of the same thickness/density as that used by Winchester WN-40 or NIJ.

iii. Stinger flashlight with holster.

iv. Reflective vest

v. Expandable Baton - The PM or designee must approve the type of an expandable baton.

vi. OC spray –The PM or designee must approve the type of OC spray.

vii. Body armor rated Level IIA or higher.

viii. FM53 Protective Mask, or equivalent, and all applicable accessories (such as replacement canisters, hydration system, prescription lenses, etc.) to contract security guards. Protective masks must be sized and fit the guard that they are assigned to. The contract security guards shall wear the protective masks must when installation FPCON dictates, or by order of the installation Commander.

E. Weapons. The awarded contractor shall provide all required weapons to the contract security guards. The awarded contractor shall provide to the PM a copy of the certificate of weapons qualification for each contract security guard. The certificates must be validated by a registered firearms instructor who is certified by the Pennsylvania State Police. The contract security guard supervisor shall, prior to posting to the assigned place of duty, provide each contract security guard with his or her personally assigned standard semi-automatic handgun (commercial variant without attachments such as laser sights). The awarded contractor shall ensure that the contract security guards:

1. Only carry the weapon issued by the awarded contractor.

2. Do not carry a concealed weapon or privately-owned weapons on FTIG.

3. Have undergone weapons familiarization training in accordance with Pennsylvania law and ST 19-LEWTQ regulation. Contract security guards shall requalify on their assigned weapon at least semi-annually. The frequency for qualification training and certification must be in accordance with Pennsylvania law. The awarded contractor shall provide documentation of successful completion of all training to the PM or designee.

4. Load and unload in accordance with clearance procedures outlined by the PM or designee.

5. DMVA may require the awarded contractor to provide 12-gauge shotguns or M4 style rifles to contract security guards during the term of the PO. If this requirement arises, DMVA will provide the awarded contractor 30 days prior written notice. Thereafter, the awarded contractor shall provide contract security guards who are qualified on these weapons and the weapons ammunition. DMVA reserves the right to implement this requirement at any time during the term of the PO.

F. Ammunition. The awarded contractor shall provide contract security guards with sufficient ammunition for semi-automatic handguns, rifles, and shot guns. The awarded contractor shall provide hollow point ammunition for a full magazine in the issued semi-automatic handguns and two additional full magazines to each contract security guard. The contract security guards shall carry the issued semi-automatic handgun and additional loaded magazines on their person while on duty. The awarded contractor shall provide 5.56 mil 62 grain full metal jacket ammunition for a full magazine in issued rifles and two additional full magazines to contract security guards. Contract security guards shall carry riles and the additional loaded magazines on their person while on duty, when a rifle is required. The awarded contractor shall provide 00. buck ammunition for a full magazine in all issued shotguns and two additional full magazines to contract security guards. The contract security guards shall carry the issued shotgun and the additional magazines their person while on duty, as needed when a shotgun is required.

G. Weapons Maintenance. The contract security guards’ weapons shall not be removed from their approved holster on FTIG except in the performance of the guards’ duties in force protection. The contract security guard shall conduct weapons transfers and maintenance in designated area only.

H. Identification Badges. The awarded contractor shall ensure that the contract security guards obtain identification badges. The contract security guards shall display identification badges on their person at all times while on FTIG.

I. Retrieving Identification Media. The awarded contractor shall retrieve and return to FTIG Police, all issued identification media, including vehicle decals, badges, etc., from contract security guards who separate from the awarded contractor’s employment for any reason before the contract expires and upon termination of the purchase order (PO).

J. Listing of Employees. Prior to the PO start date, the awarded contractor shall provide to the PM or designee, a current listing of contract security guards assigned to provide services at FTIG. This list shall include each guard’s full name, and level of security clearance (if applicable). The list shall be validated and signed by a management official of the awarded contractor and provided to the PM or designated representative prior to the PO start date. Updated listings shall be provided when any contract security guard’s status or information changes prior to or during the term of the PO. DMVA may take deductions from the applicable month’s invoice when the awarded contractor fails to update the contract security guard list, in accordance with the service level agreement, Appendix D.

K. Reporting Requirements. The awarded contractor shall report to the PM, FTIG Police, or the designated representative any information or circumstances of which the contractor becomes aware that may pose a threat to the security and/or safety of FTIG personnel, and organizational resources.

L. Incident Reporting. The awarded contractor shall immediately report all incidents within five (5) minutes of when the incident started, to the PM, FTIG Police, or designated representative as required in the facility procedures. Reportable incidents include, but are not limited to, weapons discharges, breaches of security, accidents, procedural violations, and injury to persons or property. The awarded contractor and all contract security guards shall not discuss or provide any information concerning any incident with any other private, civil or government organizations without permission of PANG’s Public Affairs Office and the PM or designee.

M. Testifying Responsibility. The awarded contractor shall fully cooperate if called upon to testify or submit a statement or any related court or legal proceeding. Contract security guards called upon to testify shall do so on duty. The awarded contractor shall provide a replacement contract security guard for each contract security guard who testifies on duty to ensure all posts are fully manned at all times. Costs associated with this testimony shall be included as overhead in the awarded contractor’s quote.

N. Physical Security Work Areas. Contract security guards shall comply with FTIG’s security plan for FPCON procedures, RAMS, and search/identification requirements. All contract security guards shall safeguard all government property.

O. Duty/Work Areas. The contract security guards shall adhere to FTIG’s security plan procedures for entry to areas to which they are assigned to work.

P. Key/Access Badge Control. DMVA will issue keys and badge to contract security guards posted at FTIG. Contract security guards shall properly safeguard DMVA issued keys and badge from unauthorized personnel. Contract security guards shall not use keys or badge to open restricted work areas for employees other than contracted security guards engaged in performance of their duties, unless authorized by the PM or designee. The awarded contractor shall not duplicate keys issued by DMVA. Lost keys and access badges shall be reported immediately to the PM, designee, or Key Control Manager. DMVA will deduct the total cost of lost keys, re-keying, or lock replacement from the awarded contractor’s invoice(s).

III. PERSONNEL.

A. Minimum Guard Requirements. The awarded contractor shall ensure that all contract security guards meet all pre-employment requirements prior to their assumption of security guard posting duties. Civilian or military law enforcement/security experience is highly preferred. Prior to posting, contract security guards must:

1. Be a citizen of the United States.

2. Be at least 21 years of age.

3. Clearly speak and understand English,

4. Have the ability to read and write English on the minimum of an 8th grade level.

5. Be drug free and remain drug free in accordance with the Drug-Free Workplace Act of 1988 and Title 37 Pa. Code § 21.11(3)(iii) for the duration of the PO.

6. Have training and experience with use of wire and radio communications and report writing.

7. Possess a high school diploma or a Graduate Equivalency Degree (GED).

8. Possess a valid driver’s license.

9. Possess a valid Pennsylvania Act 235 of 1974, Lethal Weapons Training Act (Act 235) Certification.

B. Medical. The awarded contractor shall ensure all contract security guards meet the medical requirements of Title 37 Pa. Code § 21.11 (3)(i)(ii)(iii)(iv)(v)(vi), (4).

C. Physical Ability Test (PAT). The awarded contractor shall ensure that all contract security guards complete and pass a PAT at least once every twelve months in accordance with AR 190-56, Appendix D.

D. Reliability Standards. The awarded contractor shall ensure that all contracted security guards meet the reliability standards set forth in AR 190-56, Chapter 3.

E. Background Checks. The awarded contractor shall perform and be responsible for the cost of the following background checks and investigations on all contracted security guards:

1. Pre-employment Background Check. A pre-employment background check must be completed no more than 60 days prior to each contracted security guard’s start date at FTIG.

2. Annual Background Check. An annual background check must be performed on each contracted security guards by the awarded contractor.

3. Pre-employment Wants and Warrants Investigation. A pre-employment wants and warrants investigation must be completed on each contract security guard to the extent required for state armed guards in the Commonwealth of Pennsylvania. Investigations shall include, at a minimum, employment history, verification checks of conviction records, ongoing criminal charges, credit check, driving record, and proof of possession of a valid driver’s license.

4. NCIC and NAC. The awarded contractor shall perform a National Crime Information Center (NCIC) check on all prospective contract security guards. If NCIC results indicate an individual does not meet National Agency Check (NAC) requirements, DMVA reserves the right to require the removal of the individual from consideration for contract security guard position. The awarded contractor may temporarily assign a prospective contract security guard pending a favorable NAC report, if the awarded contractor has advised the PM or designee and there is no known disqualifying information.

F. Weapons Training. All contract security guards shall meet the requirements of Act 235. The awarded contractor is responsible for all costs associated with Act 235 certification and recertification. Contract security guards shall complete an annual course of fire for weapons used on duty. The awarded contractor shall provide the appropriate ammunition for the annual weapons proficiency training using police courses of fire as a guideline.

G. Training. The awarded contractor shall ensure that all contract security guards assigned to FTIG have successfully completed training in the following:

1. Constitutional Law Overview Training.

2. Search and Seizure Laws Training.

3. Rules on the Use of Force Training.

4. Weapon Functions Check Training.

5. Basic Behavior Analysis During Human Interaction Training.

6. M16 Series Rifle/M4 Series Carbine Functions Checks and Maintenance Training.

7. 12 Gauge Shotgun Maintenance and Operation Training.

8. Active Shooter Response Training.

9. Actions at Access Control Point Training.

10. Guard and Patrol Restricted Areas Training.

H. Standards of Appearance. The appearance of the contract security guards must adhere to the FTIG PD General Order 5.1.

I. Mental Demands. Contract security guards shall be mentally alert at all times and capable of taking prompt efficient action to mitigate emergency situations such as a fire, attempted theft, espionage, sabotage, and other acts detrimental to safeguarding military personnel, civilian employees, resources, and property.

J. Physical Demands. Contract security guards are expected to be physically able to perform the following functions in the performance of their assigned duties: frequent and prolonged walking, standing, sitting, stooping, climbing, crawling, jumping, occasional running or sprinting, and subduing and detaining violent or potentially violent individuals. They must be able to lift up to 50 pounds and administer self-first-aid and buddy care. Contract security guards must be capable of performing all duties without regard to any physical limitations that would preclude full performance of duty.

IV. SPECIAL PROVISIONS.

A. Temporary Removal of Guard Personnel Posing an Imminent Threat. The PM or designee may direct the awarded contractor to immediately remove a contract security guard from duty who poses an imminent threat to the safety of personnel or DMVA resources on FTIG. Such a contract security guard may not perform any duties under the PO until the incident prompting the removal has been resolved to the satisfaction of the PM or designee. When the incident has been resolved, the contract security guard may either be returned to work or permanently removed from FTIG. The temporary removal of a contract security guard will not relieve the awarded contractor of any performance requirements under the PO or create an entitlement of the contractor to receive an equitable payment adjustment.

B. Permanent Removal of Guard Personnel. The PM or designee reserves the right to direct the awarded contractor to permanently remove any contract security guard from duty under the PO when the guard’s performance does not meet the standards outlined in these Specifications, the guard fails to pass a security check, or when DMVA determines that it is in the best interest of the Commonwealth to permanently remove the guard. Performance that does not meet the standards includes, but is not limited to, falsifying reports or statements; mishandling weapons; loosing, destroying; irresponsibly using Pennsylvania National Guard equipment; or posing a threat to the health and safety of any FTIG personnel, contractors, or visitors. The PM or designee shall notify the awarded contractor in writing of the reason(s) the permanent removal of contracted security guard is required. When so instructed, the awarded contractor shall immediately remove the contract security guard in accordance with the PM or designee’s instructions. Permanent removal of a contract security guard will not relieve the awarded contractor of any performance requirements under the PO or create an entitlement of the contractor to receive an equitable payment adjustment. The awarded contractor shall not, without the PM or designee’s consent, assign a permanently removed contract security guard to FTIG at any time.

C. Personnel Records. The awarded contractor shall maintain a copy of all records pertaining to each contract security guard assigned to provide services at FTIG. These records must be available for inspection by DMVA to ensure compliance with the Specifications. On an annual basis, the awarded contractor shall provide the PM or designee with written certification that the records listed below are on file at the awarded contractor’s principal place of business for each contract security guard and each contract security guard’s certifications, trainings, and screenings are update to date. Records include, but are not limited to, the following:

1. Act 235 Certification. A copy of the contract security guards current ACT 235 certification.

2. Credit check memorandum. Documentation of a completed credit check. This documentation includes a memo verifying that a credit check has been conducted on each contract security guard.

3. Medical screening documentation. Documentation of the completed initial and annual medical screenings.

4. Drug screening documentation. Documentation of the completed initial and annual drug screenings. This documentation includes the screening results with listing of substances screened and acknowledgement of positive/negative results.

5. PAT documentation. Documentation of the completed initial and annual PAT. This documentation includes the PAT results and an acknowledgement from a medical provider or the awarded contractor that individual is fit for duty.

6. Individual Reliability Program (IRP) documentation. Documentation of the completed initial and annual individual reliability program assessment. At a minimum, this documentation shall include a semi-annual memo stating employee has been assessed as reliable and the attributes that have been screened.

7. Weapons qualification certification. Documentation of the current, completed weapons qualification. An initial qualification at time of hiring is required and then semi-annually throughout the contract security guard’s assignment at FTIG. This documentation includes weapon qualification results.

8. Lautenberg Confirmation Letter.

9. Certified motor vehicle driving record. Documentation of current certified motor vehicle driving record.

D. Contractor’s Representative. The awarded contractor shall provide a contractor representative and alternate designee to serve as its single point of contact for all concerns regarding the PO. The contractor representative shall maintain a copy of these Specifications and all records associated with the PO. The contractor representative shall be available by phone at all times (24 hours a day, seven days a week) throughout the term of the PO. The awarded contractor shall provide the name, email address, and phone number of the contractor representative and alternate designee to DMVA prior to the award of the PO.

E. Communication. The awarded contractor’s supervisor shall follow up all verbal communication regarding contract security guard performance issues with the PM or designee with an email message, copying the contractor representative. Contract security guard performance issues include, but are not limited to, unsatisfactory behavior while on duty, tardiness, unsatisfactory appearance, or any other issues requiring corrective measures on behalf of the awarded contractor. The email messages must specifically state the nature of the performance issue(s) and the corrective measure(s) taken to address the issue(s).

F. Contractor Access to FTIG. FTIG is an access-controlled installation and all of contract security guards, subcontractors, partners, and delivery personnel (Contractor Personnel) must complete a National Crime Information Center (NCIC) security check and be cleared prior to entering the installation. All Contractor Personnel shall present a valid government issued form of identification at the access control point. Long-term Contractor Personnel may be issued an identification card for future use if approved by DMVA. Contractor Personnel may be required to be escorted while on the installation.

G. Pennsylvania Worker Protection and Investment. The awarded contractor must maintain compliance with all Pennsylvania state labor and workforce safety laws for the duration of the PO, including, but not limited to:

1. Construction Workplace Misclassification Act.

2. Employment of Minors Child Labor Act.

3. Minimum Wage Act.

4. Prevailing Wage Act.

5. Equal Pay Law.

6. Employer to Pay Employment Medical Examination Fee Act.

7. Seasonal Farm Labor Act.

8. Wage Payment and Collection Law.

9. Industrial Homework Law.

10. Construction Industry Employee Verification Act.

H. Non-Disclosure Agreement. The awarded contractor shall require all contract security guards to sign a non-disclosure agreement reviewed and approved by DMVA.

I. Privacy Act. Work in accordance with the PO may require that contract security guards have access to privacy information. The contract security guards shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a.

J. Program Office PM. The awarded contractor shall provide all required notifications and documentation throughout the term of the executed PO to the PM. The PM’s contact information is as follows:

Chief Jarrad Berkihiser, DMVA FTIG Chief of Police Department of Military & Veterans FTIG Police Phone: 717-861-2727 Email Address: jberkihise@pa.gov