Technical Specifications.pdf

REQUEST FOR QUOTATION

Phase III Environmental Site Assessment

Revised 12/12/2017

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Department of Environmental Protection is soliciting bids to conduct a Phase III Environmental Site Assessment to delineate the horizontal and vertical extent of mercury contamination in soil at the Former Cabot Station, located at 2427 West Little Kanawha Highway, Grantsville, Calhoun County, WV. There will be no engineering services for this contract.

The Site was undeveloped until construction of a carbon black manufacturing facility in 1898, which operated through the 1920s. During the 1920s, a natural gas compressor station operated at the Site until an explosion occurred in the mid to late 1940s. A new compressor station was constructed in the 1950s and operated through the mid-1980s. The Site remained vacant until sometime during the 1990s, at which time an entrepreneur began transforming the

Site into a manufacturing facility; however, the type of manufacturing planned for the Site is unknown and operations never began. The Calhoun County Solid Waste Authority currently occupies the Site and it has operated as a recycling collection facility since 2002.

A Phase I ESA, dated July 5, 2016 (Exhibit B), was performed at the site and determined that recognized environmental conditions (REC) were present. Subsequently, a Phase II ESA, dated September 7, 2017 (Exhibit C), was performed to evaluate the property for the presence of residual environmental contamination. Seven surface soil samples, ten subsurface soil samples, and two groundwater samples were collected and analyzed for the presence of volatile organic compounds (VOC), polynuclear aromatic hydrocarbon (PAH) compounds, and RCRA 8 metals. Analytical results were compared to applicable regulatory criteria published by WVDEP, and it was determined that mercury was present at a concentration greater than the WVDEP residential soil de minimis value of 3.1 mg/kg in surface soil sample

SS-3, located near the former mercury meter workshop (mercury concentration = 36 mg/kg).

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below.

Additional definitions can be found in section 2 of the General Terms and Conditions.

2.1 “Contract Services” means the list of items identified in Section 3.1 below and on the

Pricing Pages.

2.2 “EPA” means the United States Environmental Protection Agency.

2.3 “ESA” means Environmental Site Assessment.

2.4 “IDW” means Investigation Derived Waste.

2.5 “Mercury Contamination” means soil where the concentration of total mercury is greater than 3.1 mg/kg.

2.6 “OER” means Office of Environmental Remediation.

2.7 “Phase III ESA” means an environmental assessment performed to delineate the horizontal and vertical extent of contamination at a site sufficient to estimate the quantity of contaminated media, and the cost for removal, transportation, and disposal of the media in accordance with all applicable state and federal requirements.

2.7 “Pricing Page” means the pages, contained wvOASIS or attached hereto as Exhibit

A, upon which Vendor should list its proposed price for the Contract Services.

2.8 “QAPP” means Quality Assurance Program Plan for the West Virginia Department of Environmental Protection, Division of Land Restoration, Office of Environmental

Remediation.

2.9 “SAP” means Sampling and Analysis Plan.

2.10 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Purchasing Division.

2.11 “WVDEP” means West Virginia Department of Environmental Protection.

2.12 “WV811” means the not-for-profit, private corporation, whose purpose is to receive notification of proposed excavation, demolition, or other earth disturbing activities from persons planning to do such work.

3. QUALIFICATIONS: Vendor, or Vendor’s staff if requirements are inherently limited to individuals rather than corporate entities, shall have the following minimum qualifications:

3.1. Environmental Professional: All work shall be supervised by an Environmental

Professional, as defined by 40 CFR 312.10. (https://www.gpo.gov/fdsys/pkg/CFR-2011-title40-vol28/pdf/CFR-2011-title40-vol28-part312.pdf)

3.2. Site Essential Personnel: All on-site personnel shall have completed 40-hour health and safety training, with annual refresher, in accordance with 29 CFR 1910.120.

(https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS& p_id=9765)

4. MANDATORY REQUIREMENTS: Contract Services must meet or exceed the mandatory requirements listed below.

https://www.gpo.gov/fdsys/pkg/CFR-2011-title40-vol28/pdf/CFR-2011-title40-vol28-part312.pdf https://www.gpo.gov/fdsys/pkg/CFR-2011-title40-vol28/pdf/CFR-2011-title40-vol28-part312.pdf https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=9765 https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=9765

4.1. Sampling and Analysis Plan

4.1.1.At least ten (10) working days prior to performing field work, submit a proposed

Sampling and Analysis Plan (SAP) to OER for review and comment, in accordance with the West Virginia Voluntary Remediation and Redevelopment

Act Guidance Manual (Version 2.1)

(http://dep.wv.gov/dlr/oer/brownfieldsection/technicalguidanceandtemplates/Docu ments/West%20Virginia%20Voluntary%20Remediation%20Program%20Guidanc e%20Manual.pdf).

4.1.2.At least three working (3) days prior to beginning field work, submit revised SAP in accordance with written comments provided by OER.

4.2 Delineate Extent of Mercury Contamination

4.2.1 Provide all labor, materials, travel, and direct push equipment and/or hand auger sampling equipment to collect soil samples for laboratory analysis as necessary to fully delineate the horizontal and vertical extent of mercury contamination in soil near the former mercury meter workshop.

4.2.2 Conduct soil sample collection in accordance with SOP OER-0120: Soil Sampling, and SOP OER-0121: Soil Sampling Using Direct-Push Drilling, as provided in the

QAPP (Exhibit D).

4.2.3 Lab charges are not a part of this contract. All lab charges shall be direct billed to

WVDEP using the contract lab designated by the WVDEP Project Manager.

4.2.4 WVDEP will secure all necessary rights of entry.

4.2.5 It is the vendor’s contractual obligation to notify WV811.

4.2.6 Contractor shall provide all personnel, time, labor, equipment, materials, DOT17-

C containers, transportation, manifests, and disposal/recycling costs associated with the removal and disposal of any nonhazardous IDW.

4.3 Phase III ESA Report - Provide all labor, materials, travel, word processing, postage, maps, drawings, and site sketches necessary to complete a Phase III ESA Report that describes the details of activities undertaken to delineate the extent of mercury contaminated soil and submit to WVDEP. Phase III ESA Report shall include the following:

http://dep.wv.gov/dlr/oer/brownfieldsection/technicalguidanceandtemplates/Documents/West%20Virginia%20Voluntary%20Remediation%20Program%20Guidance%20Manual.pdf http://dep.wv.gov/dlr/oer/brownfieldsection/technicalguidanceandtemplates/Documents/West%20Virginia%20Voluntary%20Remediation%20Program%20Guidance%20Manual.pdf http://dep.wv.gov/dlr/oer/brownfieldsection/technicalguidanceandtemplates/Documents/West%20Virginia%20Voluntary%20Remediation%20Program%20Guidance%20Manual.pdf

4.3.1.1 Narrative describing field sampling activities, any deviations from the SAP, and recommendations regarding the removal, transportation and disposal of contaminated soil.

4.3.1.2 Maps, diagrams, cross sections, and figures as necessary to clearly depict the horizontal and vertical extent of mercury contamination.

4.3.1.3 Maps and figures depicting environmental sample locations and the extent of mercury contamination shall be provided in georeferenced computer aided drafting format adequate to accurately depict locations and areas to a horizontal accuracy of 1.0 meter.

4.3.1.4 Calculated quantity (volume and weight) and cost estimate for transportation and disposal/recycling of mercury contaminated soil.

5. CONTRACT AWARD:

5.1 Contract Award: The Contract is intended to provide Agency with a purchase price for the Contract Services. The Contract shall be awarded to the Vendor that provides the Contract Services meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.

5.2 Pricing Page: Vendor should complete the Pricing Page by multiplying the estimated quantity by the unit price. Add your line item totals to determine the total amount of your bid. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.

Vendor should type or electronically enter the information into the Pricing

Pages through wvOASIS, if available, or as an electronic document. In most cases, the Vendor can request an electronic copy of the Pricing Pages for bid purposes by sending an email request to the following address:

B.J.Chestnut@wv.gov.

6. PERFORMANCE:

6.1. Schedule: Vendor shall complete all items under Section 4 – Mandatory Requirements within ninety (90) calendar days of issuance of the Notice to Proceed.

6.2. Travel: Vendor shall be responsible for all mileage and travel costs, including travel time, associated with performance of this Contract. Any anticipated mileage or travel costs may be included in the flat fee or hourly rate listed on Vendor’s bid, but such costs will not be paid by the Agency separately.

6.3. Invoicing: Invoices are to be submitted upon completion of each event or a combination of two or more events. Invoices must be submitted to the office listed below.

West Virginia Department of Environmental Protection

Division of Land Restoration

601 57th St. SE

Charleston, WV 25304

Attn: Travis Cooper

6.4. Payment: Agency shall pay flat fee per task, as shown on the Pricing Pages, for all

Contract Services performed and accepted under this Contract. Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

7. VENDOR DEFAULT:

7.1. The following shall be considered a vendor default under this Contract.

7.1.1. Failure to perform Contract Services in accordance with the requirements contained herein.

7.1.2. Failure to comply with other specifications and requirements contained herein.

7.1.3. Failure to comply with any laws, rules, and ordinances applicable to the

Contract Services provided under this Contract.

7.1.4. Failure to remedy deficient performance upon request.

7.2. The following remedies shall be available to Agency upon default.

7.2.1. Immediate cancellation of the Contract.

7.2.2. Immediate cancellation of one or more release orders issued under this

Contract.

7.2.3. Any other remedies available in law or equity.

8. MISCELLANEOUS:

8.1. Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this

Contract. Vendor should list its Contract manager and his or her contact information below.

Contract Manager: ______________________

Telephone Number: ________________________

Fax Number: ______________________________

Email Address: ____________________________