Technical Exhibit10 -CLS 403 Refuse-Solid Waste Management Requirements.docx

U.S Army Yuma Proving Grounds, 2020 Refuse/Solid Waste Management Requirements

CLS 403

Table of Contents

2.8.6.1 Contractor shall verify invoices………………………………………………..……..11

3.6 The document destructor building………………...…………………………………………11

3.7 YPG Landfill is intended for the disposal of solid waste………………………………… 12

3.7.1 Hazardous materials/soils shall………………………………………………………… …12

4.0 Work Capability Levels 2

1.0 General Information.

1.1 Overview:

This is a comprehensive approach to managing non-hazardous solid waste that encompasses green procurement, waste prevention, and disposal programs. The Contractor, partnering with the installation, shall determine and utilize the most cost effective Refuse/Solid Waste Management Services, emphasizing innovation and commercial best practices, to maximize diversion. The Contractor shall dispose of all commercial, industrial, and community activity waste in accordance with (IAW) all applicable Federal, State, and local laws and regulations. YPG Landfill located in the State of (Arizona) and approved and fully permitted by the Department of Environmental Management.

1.2 Deliverables. The Contractor shall compile historical data, prepare reports, and submit information as specified by the Deliverables as directed by the Contracting Officer’s Representative (COR) or Alternate Contracting Officer’s Representative (ACOR).

1.3 Co-mingling Waste. The Contractor shall not co-mingle or transport MSW refuse with off-post generated MSW refuse. Refuse/solid waste generated (excluding regulated medical or hazardous waste) shall be collected, transported, and disposed of at the direction of the COR/ACOR.

1.4 Outside Normal Duty Hours. Except for specials events, the Contractor shall not be required to provide services after normal duty hours, weekends and Federal holidays. Services outside of normal duty hours must be authorized by the Contracting Officer (KO).

2.0 Description of Services.

2.1 Scope. The Contractor shall determine the best disposal method for solid waste/refuse management to avoid picking up an empty dumpster or container. The disposal method shall be approved by the KO. The Contractor shall empty refuse/solid waste containers, compacters, and roll-offs once a week. In the event of demand fluctuations, frequency adjustments must be approved by KO. The Contractor shall remove all litter and waste on the ground within a ten (10) foot radius of the container. The Contractor shall track and report to the COR/ACOR all container weights and number of services per week. The Contractor shall perform services IAW approved scheduled routes for pick-up and respond to calls for service when dumpsters reach full before scheduled pick-up.

The Contractor shall establish vehicle routes and collection schedules based on the frequencies and day of pickup listed in TE4. Quantities and locations may vary slightly at the time of award. The Contractor shall provide trash receptacles for use throughout the installation IAW TE4. The dimensions of dumpsters are expressed in cubic yards, measured by the interior volume with doors and/or lids closed. Administrative areas shall be dumped/serviced once per week. The Contractor shall provide 90 gallon capacity receptacles with wheels and closing lids; these shall be dumped twice per week. The Contractor shall provide 12 yard contaminated soils roll-off with delivery, relocation and pull actions as required. The Contractor shall provide a 12 yard roll off for horse stables, dumped off site on an as requested basis. The Contractor shall provide 12, 20, 40 yard roll-off to permanent locations and short term locations with dumping as requested. Child Care and Food Service Facility dumpsters shall be cleaned once per week. All other dumpsters shall be cleaned as required. All dumpsters shall have lids that close and lids replaced when they are no longer serviceable. Contractor shall not wash receptacles in any other location than the wash rack on Howard Cantonment Area (HCA). Each time the Contractor enters the YPG Sanitary Landfill, the Daily Landfill Usage Accountability Form shall be presented to the landfill operator. These forms can be obtained at the YPG Sanitary Landfill. Copies of this form must be submitted to the COR with all completed documents. Refuse/solid waste items include, but are not limited to, the following:

a. Cardboard

b. Woody debris and wood pallets

c. Plastics

d. Paper

e. Aluminum/tin cans

f. Scrap metal (including brass from expended rounds)

g. Toner cartridges

h. Mattresses

i. Electronics

2.1.1 Ordnance. Under no circumstances shall the Contractor knowingly accept ammunition, explosives, or firearms. The Contractor shall immediately report all potentially explosive items or materials to the Provost Marshal’s Office and Explosive Ordnance Disposal.

2.1.2 Hazardous Materials. The Contractor shall not handle asbestos, human remains, or compact military food heaters. The Contractor shall not handle bio-medical (also known as “red bag”) or other hazardous materials. The Contractor shall report to the COR/ACOR any hazardous materials identified or discovered at the Collection Point.

2.1.3 Scavenging. The Contractor shall prohibit scavenging of materials from the Collection Point. The Contractor shall not salvage materials. The Contractor shall maintain the Collection Point to discourage the harboring, feeding, and breeding of disease vectors.

2.2 Schedules.

2.2.1 Refuse/Solid Waste Collection Schedule. The Contractor shall coordinate with the COR/ACOR to develop a schedule that minimizes interference with Government business and submit the schedule to the KO for approval. The Contractor's schedule shall cover a 12month period. The Contractor shall submit the schedules not later than (NLT) ten (10) days prior to contract performance start date and every subsequent option period. The Contractor shall submit changes to the schedule to the KO NLT ten (10) working days prior to the proposed implementation date of any change. The Contractor shall not implement schedules or changes to the work schedule without prior written approval from the KO. The Contractor shall perform all work under the contract IAW the Contractor's schedules. All schedules shall be submitted to the KO for approval.

2.2.2 Specific Tasks Routes/Schedules Submittals. The Contractor shall submit a schedule organized in two (2) hour increments and by days of the week for vehicle routes and collection. The report shall be submitted for KO approval NLT ten (10) business days from the award date of the contract. The Contractor shall jointly monitor with the COR/ACOR the fill capacities during the first thirty (30) days of performance and one (1) other time during each performance period. Proposed changes to the schedule or haul route shall be approved by the KO in writing prior to route changes. Estimated container sizes and frequencies are found in TE 4. A map may be provide by written request only, must submit to KO for the garrison’s current dumpster locations as stated in TE 7.

2.3 Refuse/Solid Waste Support. The Contractor shall pick up refuse/solid waste generated on post. The Contractor shall also assist with the receipt, shipment preparation, and delivery of refuse/solid waste. (e.g., the Defense Logistics Agency (DLA) Disposal Services Office).

2.3.1 Recyclables Segregation. N/A

2.3.1.1 Cardboard. The Contractor shall collect cardboard from troop barracks and other building residents receiving furniture and other items, including cardboard left by Contractors.

2.3.1.2 Bulk Items. The Contractor shall collect and dispose of bulky items (e.g., shipping cartons, scrap lumber, discarded furniture, appliances, toys, wood pallets) placed at collection stations, curb side or outside a refuse container.

2.3.1.3 Hazardous Items. Items such as refrigerators, freezers, and window air conditioner units may contain chlorofluorocarbon (CFC). Items containing CFCs shall be picked up and properly disposed.

2.3.1.4 Scrap Metal Items. Scrap metal roll-offs will be inspected by the COR/ACOR prior to transport. The Contractor shall obtain a stamped DD form 1348-1A, Issue Release/Receipt Document, from the vendor and submit the stamped form to the COR/ACOR.

2.3.1.5 Toner Cartridge Items. The Contractor shall palletize and shrink wrap all cartridges and electronics for shipment if collected by the Government for selling.

2.3.1.6 Yard Waste Items. The Contractor shall provide a minimum one (1) weekly pick-up of yard waste from curbside. The Contractor shall provide pick-up within eight (8) working hours from notification of the COR/ACOR requesting the pick-up.

2.3.1.7 Yard Waste Areas. Wood shall be collected and chipped. The Contractor shall remove metal objects or any materials that are destructive or damaging to the machines, prior to grinding. The Contractor shall remove any furniture or wood that is painted, stained, varnished, or chemically treated to resist weather. Collection points shall remain neat and orderly.

2.3.1.8 Brass Deformer. The Contractor shall deform all expended brass ammunition casings (.50 caliber and below) and containerize the deformed casings into boxes.

2.4 Collection Containers.

2.4.1 Container Management. The Contractor shall place, combine, relocate, and remove all refuse/solid waste containers and equipment in types and quantities, adequate to collect and deliver after receiving approval from the COR/ACOR. Damages to property or grounds after placing containers shall be repaired by the Contractor at no cost to the Government. The refuse containers shall be inspected, maintained, and repaired periodically, as required, at a site provided by the Contractor off post. The Contractor shall furnish to the COR the monthly schedule of container maintenance (dumpsters to be repaired and repainted) by the 1st day of the month. When the Contractor removes a container, the Contractor shall provide a replacement. The contractor shall identify unserviceable, serviceable, or repairable refuse containers and report such to the COR for verification. The Contractor shall replace unserviceable containers with serviceable, water tight containers when directed by the Contracting Officer or designated representative. When repairing refuse containers, only recommended equipment, manufacturer parts and tolerances shall be used and followed in all instances. This includes top door lids, sliding doors, and side doors complete with all latches, springs, and attachments.

2.4.1.1 Container Painting. The Contractor shall be responsible for re-painting containers at least once every two (2) years, or as needed, as directed by the KO or the COR. This is a year round requirement. Painting shall be accomplished at the Contractor’s off post maintenance site. The number to be painted at any time will be based on the number available that can be spared from the required collection service and the time required by the Contractor to accomplish the repainting. The container shall be painted on all interior and exterior surfaces including the bottom. The paint color shall be a sand stone beige color paint. The Contractor shall provide decals for containers containing food waste with "UNAUTHORIZED PERSONNEL ARE NOT TO ENTER REFUSE CONTAINER FOR ANY REASON". The Contractor shall also apply a “NO HAZARDOUS WASTE ACCEPTED” decal on all containers. Each completed refuse container will be inspected by the COR/ACOR for acceptance. Roll-offs are not required to be painted.

2.4.2 Containers and Installation Access. The Contractor shall place refuse/solid waste containers according to standoff distances in TE 3. In addition, the refuse/solid waste collection containers shall be positioned more than fifteen (15) yards from a food establishment’s entrance doors and adjacent entry way.

2.4.3 Containers in Field Training Areas. The Contractor shall provide refuse/solid waste containers to support training on ranges. The COR/ACOR will ensure all range and training area roads are accessible prior to collecting, disposing, or relocating containers.

2.4.4 HAZMAT in Containers. The Contractor shall notify the Directorate of Public Works (DPW) Environmental Division immediately after asbestos or other HAZMAT has been identified.

2.4.5 Container Approval. All refuse/solid waste collection containers (e.g., bins, totes, or cages) shall be KO approved. Containers must be clearly marked to identify names, telephone numbers, and emergency telephone numbers.

2.4.6 Serviceable Containers. The Contractor shall maintain refuse containers in a serviceable condition. The containers are unserviceable if any one of the following conditions exist:

a. Container does not meet specifications

b. Container is not leak proof (storm water pollution prevention compliant)

c. Container is not enclosed (except for roll-off containers designed to be open)

d. Doors, lids or hardware are missing, damaged, not operational, or do not close in the manner in which they were designed to close

e. Over twenty-five percent (25%) of exposed surface is not a uniform color (painted if container is not molded or composite plastic)

f. Over ten percent (10%) of exposed surface is covered with rust

g. Container exterior is damaged (substantial dents, holes, excessive scratches, burrs, ragged edges that present the container in an undesirable appearance).

2.4.7 Container Lids. All containers shall be equipped with metal lids and locking latches. All solid waste container tops, lids, and doors shall be closed after emptying.

2.4.8 Evaluating Containers. The Contractor shall evaluate the condition of refuse/solid waste containers on a quarterly basis and provide this information in a report to the COR/ACOR. The report shall include container size, serial number, location, condition rating, number of times cleaned that quarter, number of times painted that quarter, the number of times repaired that quarter, number of dumpsters moved that quarter, total number of serviceable collection containers, and number of collection containers in need of repair.

2.4.9 Container Replacements. Deteriorated solid waste containers shall be replaced or repaired by the Contractor at no cost to the Government. The Contractor shall replace containers within two (2) working days of receiving notification. The Contractor shall furnish replacement containers when containers are removed for cleaning, painting, maintenance, or repair.

2.4.10 Container Spillage. The Contractor shall pick up all spillage resulting from emptying of container and compacting of solid waste, material, or grease in vehicles.

2.4.11 Complaints. Complaints regarding unsanitary conditions due to Contractor negligence shall be corrected by the Contractor within two (2) hours of notification.

2.4.12 Container Cleaning Schedule. The Contractor shall provide the COR/ACOR with a recommended refuse/solid waste collection container cleaning schedule NLT ten (10) calendar days after contract award. The Contractor shall only clean refuse/solid waste dumpsters containing food waste, (e.g., containers at dining facilities, cafeterias, etc.) as needed. The Contractor shall provide to the COR/ACOR with a list of refuse collection containers that have received cleaning service each month throughout the Period of Performance (POP). The Contractor shall provide a Monthly Refuse Container Cleaning Schedule that shall include days of service and driver, each container location, container type, cleaning time, and cleaning method. The Contractor shall clean and sanitize refuse/solid waste containers as needed to ensure they are clean and odorless.

2.4.13 Storage of Containers. The Contractor shall empty, thoroughly wash and transport to the Contractor’s storage yard on post by the landfill within three (3) days of notification any containers designated to be taken out of use and stored.

2.5 Collection Vehicles.

2.5.1 Vehicle Maintenance. Collection vehicles shall be maintained and serviced IAW the manufacturers’ recommendations. The Contractor shall ensure collection vehicles receive periodic safety checks and all irregularities shall be repaired before the vehicle is operated. The Contractor shall remove, all inoperable or unserviceable Contractor-furnished vehicles and equipment, off the installation. The Contractor shall not leave MSW in collection vehicles over twenty-four (24) hours. The collection vehicle operator shall immediately clean up all spills caused during the operation. All operators of Contractor-furnished vehicles shall be licensed by the State and operate IAW installation traffic regulations. The Contractor shall not leave vehicles unattended unless properly locked and secured.

2.5.2 Unserviceable Vehicles. The Contractor shall have serviceable vehicles to ensure completion of contract requirements in the event of breakdowns, repair, or other mechanical problems. Vehicles that are identified as unserviceable shall be repaired or replaced NLT seven (7) calendar days at no additional cost to the Government. The Contractor shall provide maintenance and repair service.

2.5.3 Scales. Collection equipment of the types used for the collection, storage, and transportation of MSW shall meet the standards established by the American National Standards Institute (as of the effective date(s) established in ANSI Z245.1, Safety Standards for Refuse Collection Equipment).

2.6 Special Events/Tasks.

2.6.1 Special Events Planning. The Contractor shall participate in the planning and coordinating of special events. Scheduled special events typically take place installation-wide.

2.6.2 Additional Services. The Contractor shall be required to provide five (5) cubic yard dumpster(s) or relocation of dumpsters within 200 yard radius at no charge for special ceremonies, small construction projects, security, organizational events, unit moves, and to satisfy the Command. Relocations shall be accomplished, with the approval from the KO, not more than eight (8) working hours after the verbal request by phone. Major events requiring refuse/solid waste support will be planned two (2) weeks in advance and the Contractor shall provide services necessary to support the event. The Contractor shall place refuse/solid waste containers at the event or locations for the period of time specified by the COR/ACOR.

2.6.2.1 Travel Camp is permanent; however, when winter visitors are here a DPW funded service order will be submitted for additional 5 yard dumpsters on a temporary basis.

2.6.2.1 Permanent Route Schedule-A (TE3) under normal circumstances will be updated quarterly by the COR when there are additions or deletions to the contract quantity. The KO reserves the right to change the schedule should changes occur more frequently.

2.6.3 Airfields. Airfields have special considerations to prevent hazards. (Laguna Army Airfield) require a Foreign Object Damage (FOD) Prevention Program. The Contractor shall adjust operations, pick up frequencies, or collection plans to meet the FOD Prevention Program requirements. The Contractor shall monitor and if necessary, adjust the capacity and frequency to prevent overflow of containers. The Contractor shall immediately pick up all debris that flies off the refuse collection container or the collection vehicles during operation.

2.7 Other Events.

2.7.1 Storms and Natural Disasters. The Contractor shall provide additional collection containers or increase frequency of services to manage the temporary demand. The Contractor shall provide additional resources as needed to facilitate returning to full operational capacity. For these times, the Contractor shall respond within 24 hours.

2.7.2 Inclement Weather Planning. Upon notification of destructive weather by the COR/ACOR to prevent damage to containers, the Contractor shall collect all containers and temporarily relocate them to positions adjacent to buildings or other immovable structures. The Contractor shall provide appropriate tie-downs. The Contractor shall return all refuse/solid waste collection containers to normal positions when destructive weather conditions have diminished.

2.7.3 Inclement Weather Delay. If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall request approval from the KO to suspend services. The Contractor shall suspend collection and disposal operations because of inclement weather only after receiving approval from the KO. The Contractor shall resume operations with KO approval.

2.7.4 Unscheduled Clean-Ups. The Contractor shall remove materials on the ground at collection sites and clean-up unauthorized (illegal) dump sites. Examples may include abandoned property generated from unit moves or barracks clean-ups. The Contractor shall provide the appropriate containers and labor.

2.7.5 Examples of Scheduled and Unscheduled Requirements. Scheduled requirements include the following: military unit moves, barracks/dormitory clean-ups, Air Show, Armed Forces Day, military unit field exercises, Freedom Fest, Family Day, and Single Soldier Day, recovery operations due to natural causes or man-made causes, and military unit deployments. The Contractor shall provide collection containers to adequately manage the waste volume. Unscheduled events will be coordinated through the COR/ACOR. Upon notification, the Contractor shall provide the required services within five (5) working days.

2.7.6 Emergency Work. The KO may designate a work requirement as an emergency. The Contractor shall respond immediately to emergency work requests. The Contractor shall divert employees, if necessary, to respond to and accomplish emergency work. Emergency work would be necessary for the protection of life, health, or safety. Response time shall not exceed one (1) hour and work shall commence within two (2) hours upon notification. The Contractor shall continue working until the work is complete.

2.7.7 Installation Closures. The Contractor shall have a Project Manager, designated as emergency essential, to handle refuse collections during installation closures IAW to DFARS 237.76.

2.8 Reports.

2.8.1 Monthly Summary Report. The Contractor shall provide a monthly summary report of tonnage landfilled as MSW and materials to include, but not limited to, the following: electronics, bulk metal, paper, cardboard, Freon, tires, and organics. The monthly summary report shall, at a minimum, identify the alternative waste streams, C&D, organics, stable waste, landfill/transfer station tipping fees, and percent MSW.

2.8.2 Work Control, Records, and Reports Plan (WCRRP). The Contractor shall develop and implement a WCRRP to include all information control procedures necessary to ensure timely and acceptable accomplishment of all contract data requirements; and permit tracking of work in progress. The Contractor shall submit a WCRRP to the KO for approval NLT ten (10) days after contract performance start date, and modifications to the plan NLT seven (7) working days prior to implementation of any changes. The Contractor shall revise, modify, and resubmit the plan for approval annually. The Contractor shall accurately, completely, and legibly prepare and submit the documentation and automated reports to the KO. Reports shall include any supplemental charts, photographs, manufacturer's pamphlets, etc., necessary to complete the report.

2.8.3 Container Condition Report. The Contractor shall evaluate the condition of the collection containers on a monthly basis and provide this information in a quarterly report to the COR/ACOR.

2.8.4 Weekly Skip Reports. The Contractor shall provide a Weekly Skip Report (WSR) to the COR/ACOR listing containers that cannot be serviced because of blocked access, contamination, illegal material, etc. The Contractor shall contact the COR/ACOR within (one) 1 hour after identifying the non-collected container. The Non-Collected Container Report shall contain the service date, truck or route number, driver's name, container location, time container was checked, why it could not be emptied, and comments (for notations such as a description and license number of blocking vehicle). Upon notification by the COR/ACOR, the Contractor shall ensure collection of the refuse collection container NLT four (4) hours following notification.

2.8.5 Regulatory Agency Inspections. The Contractor shall submit a written report of any inspection visit by representative(s) of any regulatory agency and immediately notify the KO. This report shall include the representatives' names, titles, identification numbers, and agencies, reason(s) for the visit, and comments or findings. The Contractor shall submit a copy of all reports received as a result of these visits to the COR/ACOR by the end of the next working day following receipt of the report. Any samples, reports, etc. shall be accompanied by a statement signed by the inspecting regulatory agency representative validating their authenticity.

2.8.6 Other Reports. The Contractor shall provide copies of other reports to the COR/ACOR, such as those reports the Contractor develops to submit to State Regulators or to support the Contractor's work system, within one (1) working day of completion.

2.8.6.1 Contractor shall verify invoices have been accepted in the system (not rejected) and are being processed. Invoices with all completed service orders, landfill tickets, contaminated soils tonnage documents and any other supporting documentation shall be submitted monthly (every 30 days) to the COR for review prior to KO’s approval and acceptance into WAWF payment system. If the contractor is unable to submit the monthly invoice, the Contractor shall provide an explanation to the KO through the COR prior to untimely submittal.

3.0 Government-Furnished Material (GFM)/Property (GFP)/Equipment (GFE).

3.1 Collection Stations. The DPW has designated collection stations. The Contractor may relocate or combine pick-up stations only after receiving approval from the KO.

3.2 Container Inventory. The Contractor shall conduct an inventory of all Government-owned refuse/solid waste containers/dumpsters, roll-offs, litter cans, compactors, and tippers. The inventory shall include the container type, size, condition, routine maintenance, repair or replacement date, repair type, location, buildings servicing, and inventory number. The inventory shall be provided within thirty (30) days of the start of each contract year.

3.3 Container Upkeep. The Contractor shall provide routine maintenance, repairs, and replacement to Government-owned vertical compactors, horizontal compactors, vertical balers, horizontal balers, dumpsters, litter cans, shredders, tippers, roll off containers, and roll away cover assemblies. The Contractor shall coordinate with the COR/ACOR all routine maintenance, repairs, and replacement.

3.4 Serialized Containers. Collection containers provided by the Government will have a number stenciled or painted on them for serialization and identification purposes.

3.5 Cubic Yard Capacity. Proposed capacities of containers based on historical data or estimated workload are indicated in TE4. The Government reserves the right to change the cubic yard capacity at any of the collection sites, reduce or increase the frequency of a collection site, or change the number of collection sites as long as it does not increase the overall tonnage capacity requirement of the individual task order.

3.6 The document destructor building has a modified eight (8) yard dumpster that specifically fits the destructor. There is a sign that will display full when the dumpster needs to be dumped. If the sign is not displaying full it doesn’t need to be dumped. It is possible to get a Service Order when container needs to be dumped.

3.7 YPG Landfill is intended for the disposal of solid waste. Solid waste is garbage, refuse, sludge and other discarded solid materials. These materials result from industrial, commercial and municipal activities and operations. Disposal of hazardous waste in the YPG landfill is prohibited. The landfill sign in log must be completed for each delivery to include delivery order/service order number for reference.

3.7.1 Hazardous materials/soils shall be relocated to the waste facility on YPG for testing is required for all contaminated soils relocation requests.

3.7.2 Contaminated materials/soils shall be pull to approved off site hazardous material/waste landfill as requested. Proper manifests must be completed and submitted to hazardous material coordinator and approved landfill.

3.7.3 Tonnage shall be included on solid waste/hazardous waste/service order work for contaminated soils actions.