Technical Exhibit (TE) 8 - AFROTC Instruction 36-2011.pdf

DEPARTMENT OF THE AIR FORCE

AIR UNIVERSITY (AETC)

AFROTCI36-2011_AFROTCGM2019-01

15 October 2019 23 January 2020

MEMORANDUM FOR ALL AFROTC PERSONNEL

FROM: HQ AFROTC/CC

60 West Maxwell Blvd Maxwell AFB AL 36112

SUBJECT: AFROTC Guidance Memorandum Implementing Immediate Changes to AFROTCI 36- 2011, Cadet Operations

RELEASABILITY: There are no releasability restrictions on this publication.

1. By Order of the Commander, AFROTC, this AFROTC Guidance Memorandum immediately changes AFROTCI 36-2011. Compliance with this Memorandum is mandatory for all AFROTC units is effective immediately. To the extent the directions of this GM are inconsistent with other AFROTC publications, the information herein prevails, IAW AFI 33-360, Publications and Forms Management.

2. Refer recommended changes and questions about this publication to the Office of Primary Responsibility (OPR) identified in each chapter using the AF Form 847, Recommendation for Change of Publication; route AF Forms 847 from the field through appropriate chain of command.

3. This memorandum becomes void after one-year has elapsed from the date of this memorandum, or upon publication of an Interim Change or rewrite of AFROTCI 36-2011, whichever is earlier.

CHRISTOPHER L. BENNETT, Colonel, USAF Commander

Attachment:

Guidance Changes

Attachment

GUIDANCE CHANGES

(REPLACE) 1.3. Recruit, Recruiter, Trainer, and Trainee. In AFROTC, a recruit is any applicant; a trainee is a cadet; a recruiter is a Regional Director of Admissions (RDA), Gold Bar Recruiter (GBR), and an Admissions Liaison Officer (ALO) and all cadre members; and a trainer is any cadre member or a staff member who has direct contact with trainees for the purpose of planning, organizing, or conducting initial military training. Within the first 30 days of arrival or before any direct engagement with cadets and recruits, whichever comes first, every cadre member or staff member, guest instructor, RDA and GBR will have a DD Form 2982, Recruiter/Trainer Prohibited Activities Acknowledgment, signed and certified. Cadre must re-accomplish the DD Form 2982 annually and maintain this file at the detachment as directed by the Education Officer (EO). If a cadre member or staff member who has a current and signed DD Form 2982 on file is physically present at a cadet event, non-cadre members (ex. Non-AFROTC CGOs visiting the detachment for career day) do not need to complete a DD Form 2982 unless they are instructing as part of the AFROTC curriculum. AFROTC/RRR will maintain RDA and GBR forms. Reference the Glossary for the definition of a Guest Instructor. The United States Air Force Academy (USAFA) is responsible for ensuring their ALOs maintain current and signed forms.

(REPLACE) 1.4. Cadets and Applicants. Cadets and applicants will complete a DD Form 2983, Recruiter/Trainee Prohibited Activities Acknowledgement, no later than (NLT) the first official event with the detachment, e.g. during Orientation Week, first Leadership Laboratory (LLAB), or first Aerospace Studies (AS) class, whichever occurs first. Detachments will maintain these forms until the individual enters Extended Active Duty (EAD), drops, or is disenrolled from the program.

(REPLACE) 1.9.3. Initiates actions to establish Field Training Unit (FTU) and manage host-installation support agreements IAW AFMAN 36-2302, Military Recruiting and Accessions.

(REPLACE) 1.13.6. Ensures each instructor is evaluated IAW HCI 36-2601, Faculty Development and Master Instructor Programs, and para 9.13 of this instruction.

(REPLACE) 1.13.12. As required, appoints the Test Control Officer (TCO) and Test Examiner (TE) IAW AFMAN 36-2664, Personnel Assessment Program, and the AFROTC Supplement.

(REPLACE) 1.13.20. Ensures applicants and cadets comply with accessions guidance, including AFMAN 36-2032, Military Recruiting and Accessions, and AFI 36-2903, Dress and Appearance of Air Force Personnel, to include compliance with tattoo and body piercing guidance.

(REPLACE) 2.1. General Information. The AFROTC recruiting mission is to recruit highly qualified candidates to meet Air Force officer accession goals. AFROTC recruiting is conducted in accordance with AFMAN 36-2032 and the AFROTC National Recruiting Strategy. The OPR for this chapter is AFROTC/RR.

AFROTCI36-2011 22 JUNE 2018 3

(REPLACE) 2.9.2. Ensure a cadre member is present at all times during off-campus recruiting events. Cadets are not allowed to recruit off-campus unsupervised.

(ADD) 2.9.5. Ensure all recruiting events are conducted in Blues uniforms. Det/CC is the waiver authority on a rare, case-by-case basis (e.g. Air Shows, Field Events, Sporting Events).

(REPLACE) 2.10. Lead Management. IAW AFMAN 36-2032 “leads” are defined as individuals who appear to possess, or may in the future possess, the potential and qualifications for enlistment or appointment as a commissioned officer. AFROTC personnel who perform recruiting functions must maintain leads IAW the National Recruiting Strategy.

(REPLACE) 2.14. Center of Influence (COI) Events. A COI event is a planned event where meals or snacks appropriate for the occasion are served to provide a setting for Air Force personnel to make a recruiting presentation to highly qualified leads or key influencers of highly qualified leads and/or applicants. COI events will be conducted in accordance with the Joint Travel Regulation and AFIs 65-114, Travel-Policy in Procedures for Financial Services Offices and Finance Offices-Reserve Component, and AFMAN 36-2032. COI events must be approved by the AFROTC/CC or Region/CC, as applicable.

(REPLACE) 2.15. Printing Sources. Printing must be procured through the Defense Logistics Agency (DLA) Printing Services, unless a waiver is granted. IAW AFI 64-117, Air Force Government-Wide Purchase Card (GPC) Program, if a waiver is granted, printing may be obtained locally using the GPC. All projects must comply with institution policy and be approved by AFROTC/RRRM before printing. Send printed copy with changes, text copy, or a rough layout to AFROTC/RRRM.

(REPLACE) 3.1. General Information. The core competency of AFROTC is to recruit and train individuals who are working on their first undergraduate degree and seek a commission in the Air Force, but students seeking a second undergraduate or graduate degree are eligible to join AFROTC as long as all other requirements are met and they are able to accomplish all AFROTC requirements prior to graduation. This section provides eligibility, application, and enrollment requirements for AFROTC cadets. It defines requirements for membership in the two major phases of the program, the General Military Course (GMC) and the Professional Officer Course (POC). For AFROTC, students registered for AFROTC academic class only or without intent to commission are defined as Participating Students. Students who have intent to commission and enroll in the AFROTC program are defined as cadets. The OPR for this chapter is

AFROTC/RRF.

(REPLACE) 3.4. Applicants. Applicants are individuals who seek a commission but are not yet qualified to be an active cadet. Individuals will remain in “Applicant” status in WINGS and not be issued any uniform items until all enrollment documentation is complete and required waivers are obtained. Upon completion of enrollment documentation and securing of required waivers, cadets will be placed in “Active” status in WINGS. Enrollment documentation must be completed prior to scholarship nomination or prior to PSP nomination, whichever occurs first.

(REPLACE) 3.11.1. Drug Policy Orientation. Orientation date is the earliest date on which the applicant has been officially briefed in-person by a cadre member on the AFROTC Drug Policy and signs the AF Form 2030. This signature and acknowledgement will occur during the New Student Orientation or the first official class or training event, whichever occurs first.

(REPLACE) 3.11.4. Post-orientation drug use (including marijuana) by applicants and cadets renders them ineligible for the program and is not waiverable. Illegal drugs are defined on the AF Form 2030, USAF Drug and Alcohol Abuse Certificate; hemp derivatives and synthetic cannabinoids (e.g. “Spice”) are also prohibited. Prescription drug use without a prescription is considered illegal drug use. AFROTC/CC may consider a waiver for convictions or adversely adjudicated offenses, including drug offenses, as outlined in AFMAN 36-2032.

(REPLACE) Table 3.2. Age Requirements.

Action/Category/Program Minimum

Age Maximum Age Maximum Age

With Waiver Notes

Program Entry 14 1 Enlistments 17 1, 2 Scholarship Activation 17 30

(as of 31 Dec of Year of Commissioning)

Base Visit 14 1 Commissioning General 18 39 42 4 Pilot 18 32 3

CSO 18 32 3

ABM 18 32 3

RPA 18 39 41 4

Non-Rated 18 39 42 4 Pre-Health Professions Program

18 47 49

1. If under 18, Parent or Legal Guardian permission Required.

2. Minimum age to sign an AF 1056 is 18 - 21, depending on state requirement to enter a legal contract.

3. Use an adjusted age for applicants with prior military service. To calculate, subtract the applicant’s years of satisfactory service, from the applicant’s age. See AFMAN 36-2032 para 3.6.5.2. for additional guidance.

4. AF/A1P is the waiver authority for commissioning Pilot, CSO, and ABM officers over maximum age limits.

5. AFROTC/RR will coordinate with AFPC on waivers required for commissioning over the age of 39.

(REPLACE) 3.12.6. Present original signed social security card.

(REPLACE) 3.12.9 Acknowledge AF Dependency Policy. Additionally, cadets who have dependents incapable of self-care must establish a family care plan IAW DODI 1342.19_AFI 36- 2908, Family Care Plans.

(REPLACE) 3.13.3. Build cadet records containing the following items using Section 1 of the AFROTC Form 63, AFROTC Enrollment / Enlistment Checklist:

(REPLACE) 3.13.3.3. AF Form 2030, USAF Drug and Alcohol Abuse Certificate. Not required for Scholarships for Outstanding Airmen (SOAR) to ROTC, Airmen Scholarship Commissioning

AFROTCI36-2011 22 JUNE 2018 5

Program (ASCP) or POC Early Release Program (POC-ERP); reference AFMAN 36-2032, Officer Training School (OTS) and Enlisted Commissioning Programs (ECPs).

(REPLACE) 3.14. Waiver for Cadets Who Were Dropped or Disenrolled from Previous Officer Training Programs. The Det/CC may approve waivers for former AFROTC cadets who were Det Dropped or for a cadet who was disenrolled from any commissioning source with a marking of “1” or “2” on the DD Form 785, Section IV, Recommendation for Future Officer Training. The Region/CC is the approval authority for other waivers of previous disenrollments.

Any cadet who resigns or is eliminated from another commissioning source for an honor code violation, regardless of the recommendation on the DD Form 785 or DD Form 214, will not be allowed to enroll as a cadet in AFROTC without a waiver from AFROTC/CC. In all prior cadet enrollment request cases, include a copy of the DD Form 785, a signed statement by the applicant stating the reason for disenrollment, and DD Form 214 (if previously enlisted or at a service academy). A USAFA cadet with an Active Duty Service Commitment (ADSC) must provide proof of release from the ADSC. The following statement must be included in their handwritten statement: “I certify that I had no honor code incidents, involvements or resignation in lieu thereof.”

(REPLACE) 3.15. GMC/POC Accreditation. AFROTC is designed and structured as a 4-year program. In cases where cadets enter the AFROTC program with less than 4 years remaining in their academic degree program, Det/CCs may accredit cadets for completion of military training/service (including reserve and guard), Junior ROTC (JROTC), sister service ROTC, service academy training, or Civil Air Patrol (CAP) awards as outlined in Table 3.3. Verify participation using: AFJROTC Form 310, AFJROTC Certificate of Completion, or AF Form 1256, Certificate of Training. Similar certificates from the other services or high school transcripts must be used to verify JROTC completion in another service. Accreditation must be documented in

WINGS.

(REPLACE) Table 4.3. FA Requirements for Scholarship Nominations, Activations, & Contracting.

Category FA Required to Nominate?

FA Required to Activate? Guidance and Timelines

4-yr HSSP N/A No Must pass FA prior to 31 December of their freshman year; if not, suspend scholarship; if cadet fails the FA the subsequent term, terminate the scholarship, and initiate CRR.

3-yr HSSP N/A Yes

To activate their scholarship at the beginning of the AS200 fall term, cadets must pass the FA in the spring of their AS100 year; otherwise, cadets have until the end of the AS200 fall term to pass the FA for activation.

Do not activate the scholarship if they failed the FA. If cadet is unable to pass the FA prior to the end of fall term as AS200, withdraw offer.

ICSP or

POC

Contracting

Yes – Must have a passing score on the most recent

FA

Fall Term Contracting Window: 10 workdays before to 10 workdays after start of host university. Cadets returning from FT will use the FA Score from FT; otherwise, a FA is required in the fall term prior to activation/contract.

Spring Semester Contracting Window: Host university term start date to 10 workdays after the host university start date. Cadets may use their fall term FA; otherwise, a FA is required in the spring term prior to activation.

Winter Quarter Contracting Window: Host university term start date to 10 workdays after the host university start date. Cadets may use their fall term FA; otherwise, a FA is required in the spring term prior to activation.

ASCP,

SOAR,

POC-ERP

Program Dependent Yes

Official AF FAs that meet testing timelines as prescribed in AFI 36-2905 may be used to contract. They must be complete FAs with no exempt portions.

For all categories, administer FA IAW AFROTC Sup to AFI 36-2905, Fitness Program.

(REPLACE) 4.5.1. AFROTC Form 88 Processing. For cadets on scholarship in a SAF-approved 5-year undergraduate major, initiate Section I on the day of, but prior to, enlistment for scholarship. Complete Section II, Cadet Acceptance, no earlier than 10 days prior to the cadet entering the first day of classes of the 5th academic year. Complete Section III, Termination of Extended Scholarship Entitlements, when entitlements are terminated.

(REPLACE) 4.5.3. Additional Terms of Entitlement Accreditation. For Engineering, Architecture, Pharmacy, and Nursing, if a degree is not accredited, the cadet will not qualify for SAF 5th-year entitlements. Non-ABET/NAAB accredited Engineering and Architecture programs will be considered as a non-technical degree for scholarship nominations unless reviewed by AFROTC/RRU and approved as technical degrees.

(ADD) 4.8.4.3. Cadets already on a scholarship must accomplish a counseling containing the following statement: “I understand that CTAS is a supplement to normal scholarship entitlements and, like other scholarship entitlements, may be recouped should I fail to commission.” Cadets receiving a scholarship that covers the entire cost of their tuition and fees are not authorized to receive CTAS. They may, however, utilize CTAS to cover any book costs above the amount

AFROTCI36-2011 22 JUNE 2018 7

authorized by their scholarship. If the CTAS will be utilized to pay for any textbooks, the detachment must collect receipts for all textbooks from the student prior to authorizing an increase in textbook entitlements. The detachment must keep copies of these receipts in the cadet’s UPRG for the duration of the cadet’s AFROTC membership.

(ADD) 4.8.4.4. Cadets not already on a scholarship must have a contract change page initiated with an update to the scholarship type as “CTAS” and the length to 2 Semesters/3 Quarters prior to processing the tuition invoice.

(ADD) 4.8.4.5. CTAS will be loaded by HQ AFROTC/RRUE and the money will be added to tuition estimates in WINGS.

(REPLACE) 4.9. Commander Scholarship Programs. The intent of the Commander Scholarship Programs is to recruit and retain top talent to the respective detachment.

(REPLACE) 4.10. The Enlisted Commissioning Programs (ECP). AFROTC/RRU administers the ECP to include 2- to 4-year scholarships for active duty Air Force enlisted members to compete for Scholarships for Outstanding Airmen (SOAR), Airmen Scholarship Commissioning Program (ASCP) and POC Early Release Program (POC-ERP). Eligibility and nomination procedures for enlisted programs are covered in AFMAN 36-2032. For information regarding Senior Leader Enlisted Commissioning Program (SL ECP) and Nurse Enlisted Commissioning Program (NECP) refer to chapter 18.

(REPLACE) Figure 4.1 Scholarship Suspension Suspend the scholarship when:

Directed by AFROTC/CC, Region/CC, or Det/CC, even though current guidance directs less severe action; a scholarship can be suspended any time a cadet’s actions warrant suspension.

A cadet is issued a second Academic Conditional Event (CE).

A cadet earns a grade of “D” or “F” in an AS Course (any term including LLAB).

A cadet is unable to meet the minimum contract/commissioning requirements after their 2nd AFOQT attempt.

(REPLACE) 5.1.1. GPA Requirements. Cadets must meet GPA standards. Reference Table 5.1 for GPA minima. Detachments will use T/CGPA that is listed on the transcript of the cadet’s school of primary attendance. All GPAs are based on the A = 4.00 scale. Failure to meet the General AFROTC Membership Cumulative GPA minima will result in a Det Drop, investigation for disenrollment, or CRR. Refer to Table 5.3. for scholarship, academic grade requirements, and issuance of CEs.

(REPLACE) Table 5.1. Minimum GPA and Enrollment Status Requirements.

For General

AFROTC

Membership

To Compete in PSP

To Attend

FT

To Contract as POC

To Nominate for

Scholarship

To Activate Scholarship

To Maintain Scholarship

Cumulative

GPA

(CGPA)

2.0

(Det/CC waiverable for AS100s)

2.0 2.0 2.0 As determined by

AFROTC/CC

2.5 2.5

**Term

GPA

(TGPA)

Not applicable

Not applicable

2.0 Det/CC

waiverable

2.0 Det/CC

waiverable

As determined by

AFROTC/CC

2.5 See table 5.3

Enrolled as Full-Time Student

Yes (Except for Final Term)

Yes (Spring

AS200)

Yes (Spring

AS200)

Yes Yes Yes See table 5.3

*Full-Time Status

Previous Term

Not applicable

Yes (Fall

AS200)

Det/CC waiverable

Yes (Fall

AS200)

Det/CC waiverable

Yes Yes Yes See table 5.3

* Semester, Quarter or Trimester; Do not consider summer or Mini-Terms.

** Summer or Mini – Terms are not used as TGPAs for scholarships and contracting.

NOTE 1: Summer terms can raise or lower CGPA NOTE 2: GPA requirements may be adjusted per specific board/nomination cycle. Look for board messages for exact requirements for a specific board.

RR is the waiver authority for criteria outlined in Table 5.1

(REPLACE) 5.1.3. Full-Time Student. Full-time student status is defined by the primary school of attendance. If not defined by the school, AFROTC specifies a minimum of 12 hours of undergraduate level courses or 9 hours of graduate level courses except during summer terms. A combination of classes, to include distance learning, non-traditional, or courses from other institutions, can be utilized in calculating full-time status as long as they meet the requirements and are accepted by the institution conferring the degree. Failed courses do not constitute dropping below full-time status. This includes course re-takes which the host university may remove from the transcript. A cadet is not required to maintain full-time status their final term.

(REPLACE) 5.3.2. All cadets are responsible for meeting BMI or Body Fat standards in order to activate a scholarship, meet the PSP selection board, attend Field Training, contract, and commission. If over BMI, conduct body fat measurement in accordance with DoDI 1308.3. The maximum body fat standard is 18% for males and 26% for females. Cadets under the minimum BMI standard require a one-time evaluation by a physician to ensure there are no underlying medical conditions. Cadets are disqualified if not medically cleared.

(ADD) 5.3.2.1. All cadets must meet BMI or Body Fat standards within 30 days of the scholarship activation date, PSP selection board nomination date, and commission.

(ADD) 5.3.2.2. All cadets must meet BMI or Body Fat standards within 30 days prior to the end of the spring term immediately before Field Training attendance. Contact AFROTC/DOF to remove the FT assignment for any cadet that fails to meet the standards.

(ADD) 5.3.2.3. All cadets must meet BMI or Body Fat standards within 15 days of contracting.

AFROTCI36-2011 22 JUNE 2018 9

(REPLACE) 5.3.3. Det/CCs must issue a CE for contract cadets who fail to meet Body Fat standards at designated times stated in Table 5.4. A contract cadet who receives a CE during the semester for failure to meet Body Fat standards is required to meet the standards within 30 days into the next term or the Det/CC will initiate a CRR or investigate for disenrollment.

(REPLACE) 5.3.4. Det/CCs may issue a CE or det drop any cadet that does not meet Body Fat standards at any times not explicitly stated in Table 5.4.

(REPLACE) 5.3.5. Do not activate a scholarship, submit for the PSP selection board, contract, send to Field Training, or commission if a cadet does not meet BMI or Body Fat standards.

(REPLACE) 5.4. Air Force Officer Qualifying Test (AFOQT) Requirements. The minimum scores required to contract (exception refer to Table 4.2) and commission are Verbal-15 and Quantitative-10 IAW AFMAN 36-2664, Personnel Assessment Program. Cadets will have up to three opportunities to pass the verbal and quantitative sections. If the most recent score is not considered passing, then the highest verbal and quantitative section scores across all attempts (“Super Score”) will be used in determining scholarship, contract, and commissioning eligibility only. AFROTC/CC may (with Region/CC concurrence) consider an exception to policy for cadets who do not meet “Super Score” criteria (see para 5.4.5. for English as Second Language Cadets). Rated eligibility determination will be based upon the most recent attempt.

(REPLACE) 5.4.3. Retests: Cadets may retest NET 150 days after the previous attempt. To qualify for a third attempt the cadet must prove that they have met the requirements IAW AFMAN 36-2664 guidance and will only be granted to meet minimum contracting and commissioning eligibility. The Det/CC may seek a waiver through the Region and AFROTC/RRFP to acquire approval from AFPC. When a third attempt is authorized, the retest will be accomplished before the end of their AS300 year.

(REPLACE) 5.4.4. Scholarships. Scholarships previously activated are not affected by first-time AFOQT verbal and/or quantitative failures. Failure to successfully meet the minimum scores for verbal and/or quantitative sections after the second testing, or first retest, will result in scholarship suspension.

(REPLACE) 5.4.5. Special Testing Requirements for English as a Second Language (ESL) Cadets. Non-native English-speaking cadets must meet the Defense Language Institute (DLI) English Language Center requirements before entry into POC and commissioning if they fail to attain the minimum Verbal requirement on the AFOQT, IAW AFMAN 36-2032 para 6.5.2.1.6. If an ESL cadet has taken the Defense Language Institute’s (DLI) English Comprehension Level (ECL) Test and the Oral Proficiency Interview (OPI), the Det/CC will include these scores as part of supporting documentation when seeking an AFOQT exception to policy from the AFROTC/CC (see para 5.4). See Table 5.2. of this instruction for the minimum ECL and OPI scores needed for classification into all AFSCs.

(REPLACE) Table 5.2. ECL/OPI Scores.

Scores

ECL 90

OPI 2+/2+

(REPLACE) Table 5.3. Academic Conditional Event.

This schedule applies to scholarship cadets during terms for which AFROTC scholarship funds are provided and specifies required follow-on actions by the detachment based on Academic CEs accumulated by a cadet’s failure to meet academic standards. Depending on the degree of the academic deficiency, the Det/CC or Region/CC may direct scholarship suspension, temporary inactivation, termination, or CRR.

Rule If cadet’s academic performance reflects: Detachment Commander will:

1 Receipt of a “D” or “F” or “F equivalent” in any AS course (any term, including LLAB) Suspend scholarship and initiate CRR.

2 TGPA less than 2.5 Issue Academic CE.

3 Failure to maintain Full time Student status upon term completion. Issue Academic CE.

Academic CEs

1 No suspension required. Det/CC may consider scholarship suspension.

Suspend the scholarship.

Region/CC may waive scholarship suspension if there are mitigating circumstances.

Terminate the scholarship.

Region/CC may waive scholarship termination if there are mitigating circumstances.

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(REPLACE) Table 5.4 Military Conditional Event

Military Conditional Events apply to all cadets and are issued on a case-by-case basis depending on the severity of the offense and provides required follow-on actions by the detachment based on CEs accumulated. Depending on the severity of the behavior, the Det/CC or Region/CC may direct scholarship suspension, temporary inactivation, termination, as well as a det drop, investigation for disenrollment, or a CRR. This table is not all inclusive. Det/CCs can issue a CE for any conduct that does not meet military standards.

Rule

If cadet’s military training performance reflects:

The Detachment Commander will:

1 Civil Involvement Cat 1 Issue Military CE. AFROTC/CC may waive CE.

2 Civil Involvement Cat 2 Issue Military CE. Region/CC may waive CE.

3 Civil Involvement Cat 3 Issue Military CE. Region/CC may waive CE.

4 Civil Involvement Cat 4 Issue Military CE. Det/CC may waive CE.

5 Civil Involvement Cat 5 Consider issuing Military CE.

6 Over Body Fat (BF)

(Contract Cadets Only) Issue Military CE if contracted cadet fails one of the following mandatory BMI and/or BF checks:

1. Pre-PSP Selection Board

2. Pre-Field Training Attendance

3. Pre-Commissioning

Issue a second Military CE if cadet does not meet standards within 30 days of the subsequent term.

The Det/CC will not issue a CE for being under BMI.

Any BF failure outside the three mandatory checks or failure by non-contract cadet is left to Det/CC discretion.

7 Failure of Commissioning

QFR

Issue Military CE. Initiate CRR or investigate for disenrollment upon second failure.

8 Official FA Failure (Contract Cadets Only)

Issue Military CE.

9 Honor Code Violation.

Issue Military CE. Det/CC may waive 1st GMC offense. Region/CC is waiver authority for any others.

10 Removal from FT with prejudice

Issue Military CE.

Military CEs 2 CEs

Initiate a CRR, investigate for disenrollment, or det drop. Region/CC can approve CRR or waive disenrollment or det drop actions under mitigating circumstances.

3 CEs or more Initiate a CRR, investigate for disenrollment, or det drop. AFROTC Commander can approve CRR or waive disenrollment or det drop actions under mitigating circumstances.

NOTES:

1. Civilian Involvement Categories are listed in AFI 36-2002, Attachment 2.

2. Issue Military CE for the highest-level civil involvement when multiple offenses occur during a single event.

3. Issue only one Military CE for Over Body Fat condition and FA failure that occur during the same assessment.

(REPLACE) 6.1. General. Applicants and Cadets are required to report all involvements with civil, military or school authorities, regardless of the severity, disposition, or the date of the involvement. Offenses are categorized IAW AFMAN 36-2032, “AF Offense Category.”

Applicants and cadets must be informed that they should be aware that underage involvements, sealed or expunged records may still be found during a federal background check. AFROTC cannot mandate applicants disclose sealed or expunged records, the applicants and cadets may consider disclosing this information upfront if they so choose. If applicants or cadets fail to advise the detachment of sealed or expunged records this shall not be viewed as an omission or integrity violation. Sealed and expunged records is the legal process by which criminal records are removed or masked from databases of local, state and some federal law enforcement agencies. This process is done through a judicial court order and is aimed at allowing the individual to reintegrate into society. The judicial order advises the individual whose records have been sealed or expunged that they, by law, no longer have to disclose the criminal conviction when seeking employment. Each state has their own laws on how and what types of records may be sealed or expunged and what an employer in that state may consider or ask for when making employment decisions. Federal law allows limited circumstances where these records may be considered for employment such as for military security clearances. The OPR for this chapter is AFROTC/RR.

(REPLACE) 6.4. Cadet Statements. Cadets must provide a detailed statement in the WINGS for AFMAN 36-2032, Category 1-4 offenses. Additional information is required for the following cases:

(REPLACE) 6.7.2. In accordance with AFMAN 36-2032, a 90-day waiting period is required prior to contracting a cadet following termination of parole, probation, suspended sentence, or any period of confinement for a conviction. The only exception is a suspended sentence for minor traffic offenses and completion of community service.

(REPLACE) 7.3. Commander Retention Review (CRR). A CRR is the Det/CC’s preliminary examination of a cadet’s failure(s) to maintain standards. Det/CCs may forego a CRR altogether and initiate disenrollment actions IAW Chapter 16, should the situation dictate. Det/CCs will collect known information regarding the cadet’s situation and coordinate findings and recommendation with the Region/CC, who will in turn determine whether the CRR will result in retention, probation, or disenrollment action.

(REPLACE) 8.2.4. Non-contract cadets who have not completed a DoDMERB physical are required to have an AFROTC Form 28 on file with the detachment to participate in LLAB/PT. If a Form 28 is required, it must be accomplished no earlier than 30 days before the beginning of each academic year and are valid for that academic year only.

(REPLACE) 8.3.5. ECP Cadets. Physical requirements for SL ECP and NECP students are contained in AFMAN 36-2032. ASCP/SOAR/POC-ERP cadets must meet the same commissioning physical requirements as AFROTC cadets.

(REPLACE) 8.6. Medical Recheck Status (MRS) (Contracted Cadets only). MRS allows a cadet temporarily not medically qualified for commissioning to continue receiving monetary benefits and to meet selection boards while healing. When a change in medical status occurs, the previously certified physical is temporarily no longer considered a “qualified/certified” physical.

Immediately upon notification of a change in a cadet’s medical status, forward a request for MRS to AETC/SGPS IAW the Cadet Medical Processing Guide. The cadet will remain on MRS until released by AETC/SGPS. Note: Cadets cannot attend Field Training or commission while on

MRS.

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(REPLACE) 8.6.1. The Det/CC may place the cadet on a 30-day temporary medical deferral if the condition is considered to be minor in nature; document temporary medical deferral via a cadet counseling in WINGS. The cadet must be excused from the FA while on deferral. If the condition persists beyond 30 days, the detachment must forward a request to AETC/SGPS for placement on MRS IAW the Cadet Medical Processing Guide.

(REPLACE) 9.2.4. Verifies that cadre complete monthly In-Service Training (IST) and all other Continuation Training requirements.

(REPLACE) 9.2.5. Maintains and conducts course surveys IAW para 9.14 of this instruction.

(REPLACE) 9.2.7. Ensures all students, staff, and guest speakers are briefed on AUI 36-2602, Air University Operations, at the beginning of each academic term or prior to lecture/speaking engagements.

(REPLACE) 9.8. Grades. Ensure detachment personnel review AS course grades at the end of each term to ensure academic standards are met as defined by Table 5.1 of this instruction.

(REPLACE) 9.9. GPA Standards. The Det/CC must verify students meet GPA standards IAW Table 5.1. Cadets attending universities that do not provide an equivalent grading system will not be able to compete for AFROTC programs. They can, however, enroll as a Participating Student provided there is a cross-town/consortium agreement with the detachment host university or if the Participating Student is registered as a part-time student at the detachment host university.

(REPLACE) 9.10.2.1. Failed AS Classes and LLAB. Cadet may apply for re-entry, but the failed class(es), to include LLAB, will have to be re-accomplished for AFROTC credit.

(REPLACE) 9.12. Term Counseling. Det/CC and/or APAS cadre must counsel all applicants and cadets and document in WINGS at least once each fall term and at least once each winter or spring term. The term counseling must be accomplished via face-to-face IAW Attachment 18.

Cadre will at a minimum:

(REPLACE) 9.12.1. Ensure the cadet understands academic, military, and medical retention standards and the consequences of not meeting standards. At a minimum, the cadre member will ensure the cadet is briefed that:

(ADDED) 9.12.1.1. All Cadets are prohibited from certain activities and relationships with cadre IAW DD Form 2983, Recruiter/Trainee Prohibited Activities Acknowledgement, and paragraph

1.4 of this instruction.

(ADDED) 9.12.1.2. All cadets are subject to the Air Force’s Zero Tolerance policy on illicit drug use and drug testing IAW paragraph 3.11.5 of this instruction.

(ADDED) 9.12.1.3. All cadets are required to meet physical fitness and BMI and/or Body Fat standards IAW paragraph 5.3 of this instruction.

(ADDED) 9.12.1.4. All cadets must display an aptitude and judgment expected of an officer, not exhibit undesirable character traits that are unbecoming of an officer, and not display an indifference to military training.

(ADDED) 9.12.1.5. All cadets must report any civil involvements with civil, military or school authorities within 72 hours IAW paragraph 6.3 of this instruction.

(ADDED) 9.12.1.6. All cadets must maintain minimum GPA and enrollment requirements based upon their status IAW Table 5.1 of this instruction.

(ADDED) 9.12.1.7. Scholarship cadets must maintain a “C-“ or better in all AS courses IAW Table 5.3 of this instruction and all cadets must pass both AS courses and LLAB IAW paragraph

9.10.2.1. of this instruction.

(ADDED) 9.12.1.8. All cadets must report any changes in medical status, to include behavioral health with medication or under the care of a licensed psychiatrist, within 72 hours IAW paragraph

8.2.3. and 8.7.2. of this instruction.

(ADDED) 9.12.4. Ensure the cadet has confirmed accuracy of all information contained in WINGS via the cadet SURF or SMR.

(REPLACE) 9.13. Cadre Training. The OPR for Cadre Training is AFROTC/CCVT.

(REPLACE) 9.13.1. Det/CCs will ensure all faculty are properly trained, certified, and maintain their currency IAW the AFROTC Cadre Training and Certification Guide.

(ADD) 9.13.1.1. All cadre must accomplish Initial Qualification Training at the first availability.

Region is the deferral authority.

(ADD) 9.13.1.2. All cadre must accomplish Mission Qualification Training within the first 90 days of completing initial training or 90 days after arrival at the detachment, whichever occurs later.

Region is the extension authority.

(REPLACE) 9.13.2. Det/CCs will ensure all faculty academic instructor performance in the classroom, LLAB, and during other cadet training opportunities are assessed by a qualified Det/CC or APAS IAW the AFROTC Cadre Training and Certification Guide. Det/CCs and APAS cadre are required to be assessed in both their instructor and PMT supervision duties at least once each academic semester (twice per year). The AFROTC Form 13, AFROTC Individual Assessment, will be utilized for the assessment. Assessment standards and criteria are available in the AFROTC Cadre Training and Certification Guide.

(REPLACE) 9.13.3. The EO is responsible for proper documentation of cadre certifications, remedial training coordination, and tracking cadre currency IAW the AFROTC Cadre Training and Certification Guide.

(DELETE) 9.13.4.

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(REPLACE) 9.15. Academic Records. Verify the following items are on file in the detachment.

When a university or college has more restrictive record retention requirements, follow the more restrictive guidance. Except for grade books and attendance records, retain all items for one academic year. The institution’s learning management system may be used if all requirements can be met.

(REPLACE) 9.18. Academic Degree Accreditation Requirements. All accreditation requirements are based on AFMAN 36-2032, and AFI 36-2101, Classifying Military Personnel (Officer and Enlisted). In order to qualify for technical scholarship funding, a cadet’s degree program must be judged by Air Force Personnel Center (AFPC) as qualifying a cadet to be accessed into a technical AFSC and accredited.

(REPLACE) 10.2.4. Ensure all LLAB events are supervised IAW 10.3.1.1.

(REPLACE) 10.2.10. Ensures cadets are counseled in writing following non-detachment hosted PMT/PDT events (e.g. FT and AFROTC hosted PDT). At a minimum, cadets should be debriefed on the logistics process, their performance, and their major lessons learned.

(REPLACE) 10.2.13. Approves and signs the Operation Plan (OPLAN) prior to the first Mandatory PMT event of the semester. The OPLAN is designed to provide the Cadet Wing, or equivalent, an OFC approved training roadmap for a specific semester. At a minimum, OPLANs must include:

(ADD) 10.2.13.1. When the required training objectives are to be presented within the semester.

If any training objectives for the academic year will not be presented during the semester, the current OPLAN must account for these missed objectives in either a previous or subsequent OPLAN that falls within the same academic year.

(ADD) 10.2.13.2. When concurrently enrolled cadets (e.g. AS250 Cadets) are to be presented all required training objectives IAW the current academic year’s T-508.

(ADD) 10.2.13.3. The authorized positions for POC Cadets to include the organizational chart, leadership position designation, and duty descriptions.

(ADD) 10.2.13.4. The plan for the Cadet Wing, or equivalent, to acquire and track attendance for all Mandatory PMT events.

(REPLACE) 10.2.14. Approves and signs Operations Orders (OPORDs). The OPORD is designed to provide cadets and cadre a detailed and structured plan of how the Cadet Wing, or equivalent, plans to present the training objectives for a specific Mandatory PMT event. An OPORD must be created by the Cadet Wing, or equivalent, for all Mandatory PMT events, may cover more than one event, and must be signed by cadet leadership prior to the first event listed on the OPORD. At a minimum, OPORDs must include:

(ADD) 10.2.14.1. The date(s), start/stop times, uniform(s), and location(s) for each event. Det/CC approval and justification is required if the 6 hour PMT limit per week is exceeded.

(ADD) 10.2.14.2. How the training objectives will be presented and to which cadet classification.

(ADD) 10.2.14.3. The risk management assessment and mitigation plans for all activities IAW AFI 90-802, Risk Management. Det/CC approval is required for any activities determined to be high-risk IAW AFI 91-202.

(REPLACE) 10.3. Practical Military Training. PMT is AFROTC-sponsored training that is uniquely military and meets the requirements in Title 10 U.S.C. 2109, Practical Military Training.

(REPLACE) 10.3.1.1. Mandatory PMT. Any AFROTC sponsored training activity designed to present training objectives IAW the current academic year’s T-508. Mandatory PMT events include but are not limited to LLAB and PT and must be supervised, authorized, facilitated and/or provided resources by an authorized cadre member. A qualified cadre member must be present during all mandatory PMT scheduled activities and ensure all cadets are under the supervision of a qualified cadre member, to include qualified NCO cadre. The Det/CC and all APAS cadre members, to include APAS contractors, must be present for all LLAB events. The Det/CC may excuse individual cadre from LLAB events on a case-by-case basis.

(REPLACE) 10.3.1.2. Voluntary PMT. Any AFROTC sponsored, military-related training activity that the Det/CC designates as voluntary PMT. Examples include, but are not limited to mock deployments, FT preparation classes conducted in addition to normal LLAB hour requirements and drill team/honor guard membership. AFROTC holds no medical or legal liability for voluntary PMT activities.

(REPLACE) 10.9. Professional Developmental Training (PDT). PDTs are an integral component to the 4-year AFROTC curriculum and are comprised of outside the classroom events intended to motivate and inspire GMC cadets and to further develop and enhance leadership skills for POC cadets. PDTs are designed to progress cadets from academic experience into operational application and understanding of the Air Force. Per 3.2., DOL medical coverage is available for approved PDT activities.

(ADD) 10.9.1. Each PDT event is unique and will vary in size, scope, and duration. GMC involvement will be primarily participatory while POC cadets’ experience should involve planning, product development, and mission execution. AFROTC/DOT will disseminate guidance as PDT programs become available.

(ADD) 10.9.2. Each cadet must participate in at least one PDT as a GMC and one PDT as a POC.

The Det/CC may waive the GMC PDT requirement on a case-by-case basis. The Region/CC is the approval authority for local PDTs and the waiver authority for the POC PDT requirement on a case-by-case basis.

(REPLACE) 11.3.4. Do not enlist cadets without a certified physical examination IAW Para 8.3 of this instruction and/or GMC that are not on scholarship. For POC that have not successfully completed Field Training due to medical, AFOQT, etc. a waiver from AFROTC/RR is required to contract.

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(REPLACE) 11.3.6.2. For cadets with dual citizenship, reference AFMAN 36-2302 and AFI 31- 501, Personnel Security Program Management. Individuals who claim dual citizenship must, in writing, express their willingness to renounce their citizenship to another country and relinquish any foreign passports.

(REPLACE) 11.3.10. Cadets who have dependents incapable of self-care must establish a family care plan IAW DODI 1342.19_AFI 36-2908, Family Care Plans.

(REPLACE) 11.6. Eligible ECP Selectees (ASCP, POC-ERP, and SOAR). Eligible persons must be enlisted within 24 hours of their separation date as required by AFMAN 36-2032 and AFI 36-3208, Administrative Separation of Airmen.

(REPLACE) 11.12.2.14. Entered the POC (2-year program) without successful completion of FT or FT deferral with an AFROTC/RR contract waiver.

(REPLACE) 11.12.2.15. Had not successfully completed required prerequisite training (GMC, FT, or its equivalent) but entered the POC without a deferral and waiver from AFROTC/RR.

(REPLACE) 11.14.7. The AF Form 2030 was not recertified at time of enlistment.

(Administrative error exists only if the cadet attests to "No Change."). If the cadet recertifies and lists substance abuse, the enlistment is erroneous and paragraph 11.2 applies.

(REPLACE) 13.6. Inquiries. Detachments may submit a customer service request (CSR) for inquiries regarding closed investigations that have not been adjudicated. All other status inquiries should be directed to AFROTC/RRFP.

(REPLACE) 14.2.6.3. Cadets desiring to Pilot and RPA consideration must complete the Test of Basic Aviation Skills (TBAS) so a Pilot Candidate Selection Method (PCSM) score can be computed and provided prior to rated categorization. TBAS testing requirements are outlined in AFMAN 36-2664. AFPC uses the TBAS data from the most recent test as the score of record for those individuals with more than one set of scores.

(REPLACE) 14.2.7. Cadets must submit preferences to the Det/CC via WINGS prior to the nomination board window. Cadets are volunteering for any rated duty position for which they are medically qualified. Cadets competing for Pilot must indicate their Undergraduate Pilot Training (UPT)/Euro-NATO Joint Jet Pilot Training (ENJJPT) preferences.

(REPLACE) 14.6. Personnel Assurance Program (PRAP). The detachment must initiate the Personnel Reliability Assurance Program (PRAP) processes within 30 days following AFSC classification for cadets assigned to one of the three nuclear AFSCs. The purpose of the PRAP is for AFROTC to ensure only the most reliable cadets are selected to perform duties associated with nuclear weapons (13N – Missile Ops, 21M – Missile Maintenance, and 31P – Security Forces) IAW DODM5210.42_AFMAN13-501, Nuclear Weapons Personnel Reliability Program (PRP), and AFI 31-117, Arming and Use of Force by Air Force Personnel. PRAP encompasses two areas referred to as, the Personnel Reliability Program (PRP) and Arming and Use of Force by Air Force Personnel (AUoF).

(ADD) 14.6.1. The PRP Prescreening Process is required for cadets classified into the 13N1 and 21M1 AFSCs.

(ADD) 14.6.2. The PRP Administrative Qualification Process is required for cadets classified into the 21M1I and 21M1N AFSCs. These two AFSCs will also have the Personnel Processing Code (PPC) of HRA applied.

(ADD) 14.6.3. The AUoF Process is required for the 31P AFSC.

(REPLACE) 14.9. Administrative Delays. Administrative delays are an agreement between AFPC/DP2LT and the cadet delaying their EAD; but is not guaranteed. Under normal EAD circumstances, delays can be up to 365 days from the DOC. Reference AFMAN 36-2302 for processing requests.

(REPLACE) 16.2. Authority. The AFROTC/CC or the AFROTC/CC’s designee at HQ AFROTC has the authority to disenroll any contract cadet at any time with or without cause.

Authority to release, recoup or call the individual to EAD is outlined in Title 10 USC, Sections 2105, DoDI 1215.08 and AFMAN 36-2302. A signed AF Form 1056 contract is not a guarantee that a commission will be offered to the cadet.

(REPLACE) 16.5. Administrative Release. Does not require an investigation. Reasons for administrative release disenrollment includes the following:

(REPLACE) 16.6. Disenrollment Investigation. When a cadet is being considered for disenrollment and faces possible involuntary EAD or recoupment of scholarship benefits, the disenrollment requires the appointment of an investigating officer, to review and investigate the circumstances associated with the basis for such action. The cadet will be provided 5 business days to prepare a response to the disenrollment. Reasons for disenrollment review with investigation are outlined in chapter 6 of AFMAN 36-2302.

(REPLACE) 16.6.2. Failure to meet the standards necessary to be eligible for and become a commissioned officer. For example, a cadet who fails to pass the AFOQT after the maximum number of authorized attempts. Disenrolled cadets who do not meet officer accession standards may still qualify to serve in their enlisted grade and be called to EAD.

(REPLACE) 16.6.3. Indifference to training occurs when a cadet displays an apathetic attitude toward training. Examples include, but are not limited to:

(ADD) 16.6.3.1. Failure to meet uniform, grooming, or appearance standards.

(ADD) 16.6.3.2. Failure to perform assigned tasks or corps duties.

(ADD) 16.6.3.3. Receipt of a failing grade in LLAB.

(ADD) 16.6.3.4. Failure to meet AS class and/or LLAB attendance requirements.

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(ADD) 16.6.5. Failure To Maintain Military Retention Standards (FTMMRS) may disqualify a cadet from accession into officer and enlisted programs. The Detachment/CC may conduct an investigation for disenrollment based on FTMMRS at any time, even for an initial offense, depending on its severity. The investigation must include documentation of the cadet’s failure to maintain these standards and address whether or not the failure was within the cadet’s control.

Examples may include, but are not limited to:

(ADD) 16.6.5.1. Fraudulent Enlistment.

(ADD) 16.6.5.2. Illegal Drugs Use.

(ADD) 16.6.5.3. Failure to complete FT satisfactorily.

(ADD) 16.6.5.4. Failure to compete with applicants for an enrollment allocation (EA).

(ADD) 16.6.5.5. Ineptitude, to include failure to exercise the maturity and/or judgment expected of an officer candidate, or unacceptable adjustment to the military environment.

(ADD) 16.6.5.6. Demonstrating undesirable character traits.

(REPLACE) 16.7. Disenrollment Procedures. The Det/CC will initiate disenrollment actions IAW the Disenrollment Processing Guide. The investigation is a non–adversarial process to gather all the facts in the cadet’s case so the Det/CC can make an informed recommendation to the Region/CC for call to EAD, recoupment, release or even retention. The investigation is an extended opportunity for the cadet to dispute their failure(s) which triggered the investigation or to submit mitigating/extenuating circumstances.

(REPLACE) 16.7.1. Appoint an Investigating Officer (IO). The IO should be the most unbiased, impartial officer reasonably available. The IO may be a cadre staff member, AFIT student, RDA (with approval from AFROTC/RRR), or an active duty officer from another ROTC unit, support base, or other military service. The IO may not be a Second Lieutenant, Gold Bar Recruiter (GBR) or contractor cadre. If the Det/CC has no satisfactory individual to appoint as IO, contact the Region/CC for assistance.

(REPLACE) 16.9.1. The cadet will be provided a copy of the final ROI with attached documentary evidence, starting the cadet’s afforded response period.

(REPLACE) 16.11. Termination of AFROTC Scholarship Recoupment of prior Disenrolled Cadets. AFROTC/RR will consider terminating the recoupment debt of disenrolled AFROTC cadets who complete at least 2 years of continuous enlisted active duty service or who receive an active duty commission (with any branch of the United States Armed Forces). A commission or enlistment in the Guard or Reserves does not apply unless 2 years of continuous active duty service is completed.