Technical Exhibit A Statement of Work.docx

Headquarters III Corps, Fort Hood Directorate of Public Works (DPW)

Technical Exhibit “A”

Facility Repairs Requirements Contract

SCOPE OF WORK

Contract No. W91151-22-D-0000

Directorate of Public Works Engineering Division US Army, III Corps 4612 Engineer Dr.

Fort Hood, TX 76544

Scope of Work

1. PROJECT NUMBER AND TITLE: AD201762P, Develop Facility Repairs Requirements Contract, Fort Hood, Texas.

2. GENERAL INFORMATION:

DESCRIPTION OF WORK: THE CONTRACTOR shall provide all plant, supervision, labor, materials, equipment, supplies and transportation necessary to complete this scope of work. All State, local and Federal laws and regulations, industry and construction codes and standards, manufacturer’s specifications and recommendations, and all contract special provisions, terms and conditions. The Contractor shall be responsible for obtaining all required licenses and permits to perform construction work on a Federal installation, be properly bonded and insured in accordance with FAR requirements.

The work consists of the following:

Repairing architectural features to the interior and/or exterior of buildings located on Fort Hood to include mold and asbestos abatement, replacement of flooring, ceiling tiles, doors, door frames, painting of facilities, and cleaning of exterior facades at any location that is owned by the Fort Hood Reservation.

3. SPECIAL PROVISIONS

3.1 COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK

The Contractor shall commence work under this contract in accordance with the section entitled "ASSIGNMENT OF WORK" below. The Contractor shall prosecute the work diligently and complete all work by the date stated on the Task Order. The time stated for completion shall include final cleanup of the premises.

Un-Priced Unit Items for Project Work

Un-Priced Unit Items for Project Work that are not covered by the contract shall be negotiated per task order contract by both parties, the Government and Contractor providing a bilateral agreement. Un-priced items shall include; movement and storage of furniture, required after hours work, emergency work not otherwise addressed by the contract, and work items not addressed by the contract. The negotiated price to complete this work shall include payment for all labor, materials and equipment required to complete the work. Un-Priced items shall not exceed 10% of the total dollar amount for each task order. Cost associated with privatized utilities are not to be included in the 10% Un-priced item cost limit. This clause does not supersede Assignment of Work paragraph 2.5 Priority Task Order.

3.2 CONTRACTOR YARDS

a. A prime contractor requiring an area for storage of materials and equipment shall submit a request in writing to the Contracting Officer. A contractor yard will be issued only to the prime contractor. Subcontractors will not be issued a yard. The prime contractor shall be responsible for providing an area within the assigned contractor's yard to subcontractors requiring storage areas. The size and location of a contractor's yard will be determined based upon the type of contract and work to be performed.

b. The Contractor shall confine all operations, including storage materials, on Government premises to specific areas authorized or approved by the Contracting Officer.

c. Building structures, fences, portable buildings, and utilities shall not be erected without prior approval from the Contracting Officer. Utility costs for contractor yards shall be paid by the Contractor at local prevailing rates. The Contractor shall sign a utility sales agreement with the utility sales officer at the Environmental Management Office, Building 4612. The Contractor shall provide and maintain utility meters for electricity and water usage in accordance with appropriate specifications.

d. All of the above erected items shall be removed at the completion of the contract. Final contract payment will not be made until the contract site is cleaned and returned to its original condition. If the prime contractor fails to return the site to its original condition, the Government will return the contractor's yard to its original condition and will withhold the cost for such work from final contract payment.

e. A legible sign containing the same information and appearance as the project sign shall be posted at the contractor's yard.

f. If the Contractor has additional valid contracts, as the prime contractor, with the Directorate of Public Works that require a yard, the original yard may be reassigned to the Contractor contingent upon the Contracting Officer's approval and placement of a valid sign. Being a subcontractor on another contract does not authorize the reassignment of a yard.

g. The Contractor's yard shall be maintained in accordance with Division 1 and the appropriate referenced FAR clauses. Contractor yards will be periodically inspected by representatives from Post Safety, Fire Protection Division, Environmental Management Office, and Contracting Officer's Representative to ensure compliance with contract specifications. Contractors not maintaining yards in compliance with the contract specifications will be requested to vacate their assigned yard area.

h. Only materials and equipment used for Government related contracts shall be stored at the contractor yard.

3.3 CLEANING UP

In addition to FAR 52.23612, unless otherwise specified in the Technical Provisions, the contractor shall perform, at a minimum, a weekly cleanup of the work site. The cleanup of the work site shall include, but not limited to, the removal of scrap (waste materials), spoils, debris, and salvage material that results from work on this project as well as general upkeep of the site to include mowing, trimming and weed control.

3.4 AIRFIELD SECURITY REQUIREMENT

Contractors requiring access to Hood Army Airfield or Robert Gray Army Airfield shall secure civilian vehicle decals. A valid decal will be required of every civilian vehicle entering the airfields. The Contracting Officer or the Contracting Officers Representative will provide the general information for Contractors to secure these decals.

3.5 Main Cantonment, West Fort Hood, North Fort Hood Security Requirement.

Contractors requiring access to Main Cantonment, West Fort Hood, and North Fort Hood shall secure civilian vehicle decals. A valid decal will be required of every civilian vehicle entering any Fort Hood cantonment area. The Contracting Officer or the Contracting Officers Representative will provide the general information for Contractors to secure these decals. All tractor trailer trucks and pick-up trucks must enter Fort Hood Main cantonment & West Fort Hood areas through the Clarke Road Access Control Points (ACP's).

3.6 PROGRESS OF WORK

In the event that active work involves more than one site, the contractor shall, on a daily basis, inform the COR or the Government inspector assigned to this contract of all work scheduled. Notification shall be made between 7:30 AM and 8:00 AM each work day. Contractor shall provide information by E-Mail or send by fax to 288-2719. In the event the work schedule changes during the day, the contractor shall notify the same Government officials stated above. Changes in the original work schedule shall be reported as applicable.

3.7 COMMUNICATIONS

a. Communications Equipment. The Contractor shall provide adequate communications equipment for the performance of this contract. The Contractor shall provide a system of communication between his/her main office, all Contractor-furnished vehicles, key Contractor personnel, and the Government. The communications system shall be capable of transmitting and receiving from all locations on the Fort Hood military reservation where contract work is being performed. Citizen band radios will not be acceptable. The Contractor shall furnish portable communication units to the following key Contractor personnel, at a minimum: the Project Manager, the Quality Control Chief, all crew supervisors, and the office manager/secretary. These people shall carry the portable communication unit assigned to them on their person at all times while on the installation.

3.8 CONTRACTOR REQUIREMENTS

For each task order, the contractor shall furnish at minimum one (1) Project Manager, one (1) Superintendent and one (1) Quality Control Manager each having a minimum of 5 years’ experience working in the construction industry.

3.9 ADP SUPPORT REQUIREMENTS

The Contractor is responsible at its own expense for obtaining its own automation hardware. Ownership of this system will remain with the Contractor. Each computer will be fully operational with MICROSOFT Windows. The Contractor’s systems must be capable of running the following software applications: MICROSOFT OFFICE SUITE 2003; INTERGRAPH/BENTLEY PRODUCTS-MICROSTATION V. 8, and others as specified by the Contracting Officer to provide interconnectivity with Government systems software.

Printed communications between the COR and Technical Inspection Staff at DPW can be digitized and primarily be transferred via the Internet. Digitized as-built drawings and backup information can be transferred via CDRW.

The contractor shall provide printer capability for both letter quality text and graphics with a minimum 300 dpi resolution. Capabilities must support all required reports, forms, diagrams as specified in the contract or as specified by the Contracting Officer. The Contractor is responsible for providing its own plotter for doing 3-size and larger plot requirements.

3.10 RECORD DRAWINGS (DA 2877, AND DD 1354)

During the execution of each task order and to facilitate updating of record drawings, the Contractor shall maintain a detailed record (vector graphics files (CADD) at the job site of all changes and corrections from layouts shown on the provided drawings; or, as appropriate, the Contractor shall produce drawings of all work as completed. The Contractor will be required to complete a DD Form 1354 (Transfer and Acceptance of Military Real Property), and DA Form 2877 (Real Property Record Card). Appendix B and C of AR 420-17 provide instruction for the completion of these forms.

The Contractor shall enter all such changes and corrections to the contract and/or record drawings promptly. Each sheet of the corrected set shall be stamped with the markings; “RECORD DRAWINGS AS BUILT.” At the time of beneficial occupancy of each structure or facility involved under this contract, and prior to final payment for task orders requiring as-built drawings, the Contractor shall provide an updated record drawing in electronic format on a floppy disk or in an otherwise acceptable format prescribed by the Government. The drawing will contain a current application name and conform to the version of Microstation 8 (.dgn format) using TriService CAD stand setup and schema modified for Ft Hoof.

The Final as-built drawings shall be submitted within 10 working days of the date set for completion of each task order, and shall indicate, in addition to all changes and corrections, the actual location of all subsurface utility lines which were affected by or encountered during the work on the task order.

The as-built drawings shall show, by offset dimensions to two permanently fixed surface features, the end of each run and the location of each change in direction. Valves splice boxes, material types, and similar appurtenances shall be located by dimensions along the utility run from a reference point. The average depth below the surface of each run and type of material shall also be recorded. All information available about installed appurtenances shall be recorded and keyed to the installed location on the drawings. The final as-built and record drawings, and completed DD 1354 and DA 2877 shall be submitted to the Contracting Officer/COR for review and approval.

If the Contractor fails to maintain the record drawings, DD 1354, and DA 2877 as required above, the Contracting Officer will consider that satisfactory progress has not been achieved for the period in question, thereby justifying retaining 10% ($500.00 Min) of any progress payments to be made until such drawings and completed forms are made current. The Contractor shall have 30 calendar days from the date of final inspection to provide complete final as-built drawings. A retainer fee in the amount of $500.00 or 1 percent of the contract cost, whichever is greater, shall be withheld from the Contractor until the final as-built drawings have been submitted by the Contractor and accepted by the Contracting Officer.

3.11 Specifications

An index for the Contract’s Specifications is shown under Specification Table of Contents. Some line items have specific specifications for a unit items as denoted in the index. Other unit items specifications are combined with multiple unit items and all are covered in one specification. If no specification exists for a unit item, the government assumes the description all the unit item self explanatory enough to not need a specification). All line items are assumed to include installation of the material specified.

4. ASSIGNMENT OF WORK

4.1 GENERAL

4.1.1 The intent of the assignment of work is to communicate to the Contractor that his/her organization must be flexible to the intermittent quantity and dollar amount of task orders issued during the entire contract period.

4.1.2 It is imperative that the Contractor's organization have the capability to pursue the completion, as scheduled, of a minimum of $250 thousand of unaccomplished work at any given time.

4.1.3 When the Contracting Officer determines it necessary, the Government retains the right to set sequence and completion dates for any task order.

4.1.4 Subject to compliance with all contract clauses, the Contractor will be given the latitude to plan the sequencing of accomplishment for task orders that have been issued and that have not received start dates selected by the Government.

4.2 CONTRACT CLAUSES

4.2.1 The Government reserves the authority to place an upper limit, in the range of $250 thousand, on the amount of unaccomplished work that the Contractor shall and must pursue at any given time. The intent is to afford the Government scheduling flexibility.

4.2.1.1 If the sum total of all active task orders is less than $150 thousand, the Contractor shall pursue the entire amount at that point in time, unless otherwise directed by the Contracting Officer.

4.2.2 At each Bi-weekly review the Contractor shall submit an updated work plan for approval of the Contracting Officer. The Government shall have 3 working days to approve or disapprove the Contractor’s work plan. The work plan shall consist of start dates for enough issued task orders to comply with 4.2.1 above. When the Contractor has received approval for his/her work plan the Government will not alter the start dates unless there is a noncompliance with 4.2.1 above.

4.2.2.1 Depending on the complexity of the project, as specified by the contracting representative, all task orders will have a preconstruction meeting with the project manager, contracting representative, prime contractor, and sub-contractors to discuss the project prior to the start of construction.

4.2.3 Start Dates that come due: Start dates are considered firm unless otherwise agreed to by the Government.

4.2.4 Priority Task Order: The Government retains the authority to require the Contractor to mobilize on any issued task order at any time.

4.3 DEFINITIONS

4.3.1 Bi-weekly: Occurring once every two weeks.

4.3.2 Active Task Order: A task order that has been issued but not completed.

4.3.3 Task Order Issue Date: This is the date the task order is issued. The issue date is not the same as the start date.

4.3.4 Start Date: The start date for each individual work order is established through the work plan that is submitted by the Contractor for approval at the bi-weekly review. The Contractor shall take into consideration the time frame required to obtain the digging permit which is 15 calendar days and approval of a traffic control plan which is 21 calendar days if needed.

4.3.5 Priority: A priority is defined as a situation that might pose a threat to life or property. A priority is also defined as a situation that, if not pursued, will cause the Government great harm or impact the Military’s mission to a degree that is not acceptable.

4.3.6 Performance Period: Each task order will be assigned a performance period based on government and contractor negotiation for each task order requirement.

4.3.7 Unaccomplished Contract Work: Incomplete contract work that has not been accepted for payment by the government.

4.3.8 Bi-weekly Review: The bi-weekly review will be held on the first Wednesday of the contract period and thereafter on every other Wednesday. The location of the bi-weekly review shall be determined by the Contracting Officer Representative at a location on Fort Hood, Texas. The bi-weekly review accomplishes the following:

4.3.8.1 The dollar amount for unaccomplished contract work is determined.

4.4 PERFORMANCE PERIOD

4.4.1 Contractor’s proposal shall give a proposed period of performance for each task order base on long lead items, crews, and productivity. Time shall be agreed to by the government and contactor.

4.4.2 Upon accepting a task order, contractor shall obtain a digging permit and approved traffic control plan (when required) from the Government (up to 30 days). This period is included in the period of performance.

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