Technical Compliance Form.docx

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Attached to
NDSU - Optical Profilometer
Solicitation number
SRC000475
Issued by
Cass County, North Dakota

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This is a Technical Compliance Form used by North Dakota State University (NDSU) to evaluate vendor responses for a non-contact optical profilometer system procurement. The procurement seeks a system capable of polymer surface roughness and surface topography measurements to support research on electrically responsive surface textures for autonomous platforms. Vendors must complete all sections of the form and return it with their bid submission, with additional pages attached as necessary and clearly referenced by document name and page number. The form requires delivery completion in Fall 2026 and installation completion by January 2027, with vendors indicating yes or no responses to these timeline requirements and proposing alternative dates if unable to meet the stated schedule.

The Technical Compliance Form functions as an evaluation instrument containing multiple sections: proposed equipment information (manufacturer, model number, configuration, software details), a technical compliance matrix addressing 19 specific requirements with columns for compliance status, exceptions, vendor responses, and supporting documentation references, published performance verification specifications, delivery and installation schedule confirmation, 12 technical narrative response questions addressing instrument identification through commercial configuration verification, a supporting documentation index, and an evaluator section for university use only. The form requires vendors to demonstrate compliance with mandatory technical specifications including working distance between 4mm and 10mm, surface topography repeatability of ±5nm or better, RMS repeatability of 0.5nm or better, operational volume of at least 80mm × 150mm × 150mm, capabilities for measuring transparent film thickness and buried interfaces, image stitching functionality, surface roughness measurement, and polymer surface characterization, along with inclusion of all necessary hardware, software, licenses, installation services, training, on-site support, preventive maintenance, and a minimum one-year warranty. Pricing information is not addressed in this technical compliance document.

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ATTACHMENT B - TECHNICAL COMPLIANCE, VENDOR RESPONSE, AND CLARIFICATION FORM

Instructions Vendors shall complete all sections of Attachment B and return the document with their bid submission. Additional pages may be attached as necessary. Supporting documentation shall be clearly referenced by document name and page number.

SECTION 1 – PROPOSED EQUIPMENT INFORMATION

Field
Response
Manufacturer
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Model Number
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Proposed Configuration Name / Description
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Software Included
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Optional Modules Included
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Optional Modules Required to Meet Specifications
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SECTION 2 – TECHNICAL COMPLIANCE MATRIX

Requirement
Comply
DNC
Exception
Vendor Response / Compliance Statement
Supporting Documentation Reference
Evaluator Notes
Optical Profilometer System Proposed
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Modular design allowing future upgrades if additional funding becomes available
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Software-enabled image stitching capability
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Working distance between 4 mm and 10 mm
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Surface Topography Repeatability of plus minus 5 nm or better
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RMS Repeatability of 0.5 nm or better
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Accessible workspace suitable for larger specimens
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Operational volume of 80 mm × 150 mm × 150 mm or greater
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Ability to measure thickness of transparent films
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Ability to measure buried interfaces through transparent films/coatings
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Non-contact surface topography measurement capability
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Surface roughness measurement capability
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Polymer surface characterization capability
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Automated large-area measurement capability
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All hardware necessary to perform required measurements included
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All software necessary to perform required measurements included
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Software licenses included as proposed
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Installation services included
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Training services included
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On-site service support available
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Preventive maintenance support available
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Minimum one-year warranty included
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System capable of installation and operation within the available laboratory environment
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Proposed configuration is a standard commercial offering or all modifications are disclosed
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SECTION 2A – PUBLISHED PERFORMANCE VERIFICATION

Specification
Manufacturer Published Value
Proposed Value
Supporting Documentation Reference
Evaluator Notes
Surface Topography Repeatability
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RMS Repeatability
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Working Distance
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Operational Volume
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Transparent Film Thickness Measurement
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Buried Interface Measurement
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Image Stitching Capability
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Maximum Sample Size
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Maximum Sample Weight
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SECTION 3 – DELIVERY AND INSTALLATION SCHEDULE CONFIRMATION

Schedule Item
Vendor Response
Can you complete delivery in Fall 2026?
☐ Yes ☐ No
Can you complete installation by January 2027?
☐ Yes ☐ No
If No to either, provide proposed delivery and/or installation completion date(s):
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SECTION 4 – TECHNICAL NARRATIVE RESPONSES AND CLARIFICATIONS

1. Instrument Identification

Field
Response
Vendor Response
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Supporting Documentation Reference
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Evaluator Notes
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2. Measurement Performance

Field
Response
Vendor Response
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3. Working Distance

Field
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4. Transparent Films and Buried Interfaces

Field
Response
Vendor Response
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Supporting Documentation Reference
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Evaluator Notes
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5. Image Stitching and Large-Area Measurement

Field
Response
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Evaluator Notes
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6. Sample Capacity

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Vendor Response
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Evaluator Notes
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7. Modularity and Future Expansion

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Response
Vendor Response
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Evaluator Notes
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8. Software

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Vendor Response
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Supporting Documentation Reference
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Evaluator Notes
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9. Installation and Training

Field
Response
Vendor Response
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Supporting Documentation Reference
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Evaluator Notes
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10. Service and Warranty

Field
Response
Vendor Response
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Supporting Documentation Reference
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Evaluator Notes
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11. Compliance Verification

Field
Response
Vendor Response
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Supporting Documentation Reference
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Evaluator Notes
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12. Commercial Configuration Verification

Field
Response
Vendor Response
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Supporting Documentation Reference
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Evaluator Notes
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SECTION 5 – SUPPORTING DOCUMENTATION INDEX

Requirement / Topic
Document Name
Page Number(s)
Evaluator Verified
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SECTION 6 – EVALUATOR USE ONLY

FOR UNIVERSITY EVALUATION USE ONLY

Item
Responsive
Clarification Required
Notes
Compliance Matrix Complete
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Technical Documentation Submitted
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Meets Mandatory Requirements
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Exceptions Identified
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Recommended for Award Consideration
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File details come from the government source that posted it. Updated .