Tech Exhibit 4 - 2025 PM Guide Cards.pdf

Architectural

2025 PM Guide Cards

3/10/2025 | 12:48:50 PM

ARCS

Security Bollards/Barricade Rev-3 | 2022-01-01

ARCS-BAR-01-06M

This standard card applies to automatic hydraulic security Bollards/Barricades found at driveway entrances, and other areas where vehicular traffic must be controlled.

Special Instructions

1. Preventive maintenance services should be performed by a qualified manufacturer's service representative.

2. Review manufacturer's instructions.

3. Review Standard Operating Procedure for controlling hazardous energy sources.

4. De-energize, lock out, and tag electrical circuits.

5. This work should be scheduled at non-peak hours.

6. Notify affected personnel before performing PM (alarmed or security entrances).

7. Post "Out of Service" signs and/or barricades, as appropriate.

Checkpoint

1. Check that Bollards/Barricade extend to full height.

2. Check that Bollards/Barricade retract to full depth.

3. Check Bollards/Barricade for exterior damage.

4. Check and clean sump pits and pump.

5. Check that Bollards/Barricade fasteners are tight.

6. Check Bollard/Barricade safeties (proximity, Photo, infrared, pressure etc.).

7. Check Bollard/Barricade activation devices for proper operation (auto/manual/emergency)

8. Check Bollard operation under no power.

9. Inspect electrical power panel. Check electrical connections and wiring for loose or overheated conditions.

10. Inspect control panel for loose connections.

11. Check that traffic light functions, change lamps and clean lenses every 12 months.

12. Check hydraulic unit fluid level and pressures/ change fluid per manufacturer's recommendations.

13. Check hydraulic unit fluid connections, pump, piping and hoses for damage and leaks.

14. Clean motor and assembly.

15. Check the drive motor amperage against nameplate.

16. Clean drive mechanism compartment.

17. Inspect Bollard/Barricade coatings, decals and paint.

18. Check that all placards and warnings signs are posted.

Tools

TOOL_GROUP_A

Davits Rev-3 | 2022-01-01

ARCS-DAV-01-01Y

This standard applies to davits, structures typically used to lower things over an edge. This standard is not intended to address all fall protection related equipment.

Special Instructions

1. In addition to the procedure(s) outlined in this standard, the equipment manufacturer's recommended maintenance procedure(s) and/or instruction(s) shall be strictly adhered.

2. All fall protection equipment is required by OSHA to be checked prior to each use.

3. This section does not address powered man-lifts, harnesses, self retracting fall limiters, shock absorbers, and other related fall protection equipment that falls into the above requirements.

4. Any and all personnel involved in the use or maintenance of fall protection or who may, in the course of their work, be present on any elevated surface without a guard rail are required to have regular training in fall protection safety.

Conformance includes but is not limited to ASME, ASME A 120.1, IWCA I 14.1, OSHA 1910.66, CALOSHA, AISC, AWS and local code requirements.

Checkpoint

1. Visually Inspect for corrosion. Verify there is no evidence of anchor degredation and all components are securely mounted.

2. Check bolt torque.

TOOL_BASIC

Davits Certification Rev-1 | 2022-01-01

ARCS-DAV-01-10Y

This standard applies to Rope Descent System (RDS) anchorages which are devices installed specifically to support an RDS or fixed structural members of a building, such as posts, beams, girders, and columns that may also serve as RDS anchorages.

Special Instructions

1. In addition to the procedure(s) outlined in this standard, the equipment manufacturer's recommended maintenance procedure(s) and/or instruction(s) shall be strictly adhered.

2. All fall protection equipment is required by OSHA to be checked prior to each use.

3. This section does not address powered man-lifts, harnesses, self retracting fall limiters, shock absorbers, and other related fall protection equipment that falls into the above requirements.

4. Any and all personnel involved in the use or maintenance of fall protection or who may, in the course of their work, be present on any elevated surface without a guard rail are required to have regular training in fall protection safety.

Conformance includes but is not limited to ASME, ASME A 120.1, IWCA I 14.1, OSHA 1910.66, CALOSHA, AISC, AWS and local code requirements.

Checkpoint

1. Each anchorage is certified by a qualified person that it is capable of sustaining a minimum rated load of 5000 pounds (22.2kN) in any direction for each employee attached.

2. Provide a report of testing results, methods of analysis, and numbers of employees for which each anchor is tested.

None

Door, Power Operated Rev-2 | 2021-11-03

ARCS-DOR-01-06M

This standard applies to warehouse or large overhead rolling doors.

Special Instructions

1. In addition to the procedure(s) outlined in this standard, the equipment manufacturer's recommended maintenance procedure(s) and/or instruction(s) shall be strictly adhered.

2. Review manufacturer's instructions.

3. Follow lock out/tag out procedures at all times. De-energize or discharge all hydraulic, electrical, mechanical, or thermal energy prior to beginning work.

Checkpoint

1. Inspect general arrangement of door and mechanism, mountings, standards, wind locks, anchor bolts, counterbalances, weather stripping, door sweeps etc. Clean, tighten, and adjust and repair as required.

2. Operate with power from stop to stop and at intermediate positions. Observe performance of various components, such as brake, limit switches, door operating speed, motor, gear box, etc. Clean and adjust as needed.

3. Check operation of safety edges, stops, electric eye, treadle, or other operating devices. Clean and make required adjustments or repairs.

4. Check manual operation. Note brake release, motor disengagement, functioning or hand pulls, chains sprockets, clutch, etc.

5. Examine all wiring, motor, starter, push button, etc., blow out or vacuum if needed.

6. Inspect gear box, change, or add oil as required.

7. Perform required lubrication. Remove old or excess lubricant.

8. Clean unit and mechanism thoroughly. Touch up paint where required.

9. Clean up and remove all debris.

10. Check and replace worn/damaged signage or decals.

LUBRICANT-07 MAT_CLEANING-02 TOOL_BASIC

Door; Hydraulic, Electric or Pneumatic Operated Rev-2 | 2022-01-01

ARCS-DOR-02-03M

This standard applies to entrance doors operated by sensors or switches (i.e. handicap access doors).

Special Instructions

1. In addition to the procedure(s) outlined in this standard, the equipment manufacturer's recommended maintenance procedure(s) and/or instruction(s) shall be strictly adhered to.

2. Set suitable barriers at the entrance and exit of the door. Prevent obstructions from impeding pedestrian traffic around the work area.

3. Follow lock out/tag out procedures at all times. De-energize or discharge all hydraulic, electrical, mechanical, or thermal energy prior to beginning work.

Checkpoint

1. Check alignment of door and mechanism. Inspect mountings, hinges, mats, and trim, weather stripping, etc.

Replace, tighten, and adjust as required.

2. Operate with power, observing operation of actuating and safety mats, door speed, and checking functions.

3. Check manual operation.

4. Inspect power unit, lubricate and tighten lines as required.

5. Check operation of control board relays, clean, replace, adjust contacts as required.

6. Inspect door operating unit, tighten lines, and adjust as required.

7. Clean and lubricate door pivot points.

8. On pneumatic or hydraulically operated door operators, check for correct operating pressures per manufacturer's instructions.

9. Clean up and remove all debris from work area.

10. Check and replace worn/damaged signage or decals.

TOOL_GROUP_B LUBRICANT-07

Door, Manual, Overhead Rev-1 | 2021-11-03

ARCS-DOR-03-06M

This standard applies to manually operated overhead doors. These doors normally range in size from 7 to 24 feet wide by 7 to 20 feet in height.

Special Instructions

1. In addition to the procedure(s) outlined in this standard, the equipment manufacturer's recommended maintenance procedure(s) and/or instruction(s) shall be strictly adhered to.

2. If the door is equipped with intrusion alarms, notify the appropriate person before operating.

3. Schedule maintenance on these doors so that it does not interfere with loading dock operations.

4. De-energize or discharge all hydraulic, electrical, mechanical, or thermal energy prior to beginning work. Follow lock out/tag out procedures at all times.

Checkpoint

1. Inspect general arrangement of door and mechanism, mountings, standards, wind locks, anchor bolts, counterbalance, weather-stripping, etc. Clean, tighten, and adjust as required. Make minor repairs as needed.

2. Inspect cables for frayed or broken strands or excessive rusting.

3. Inspect winding drum for tightness and proper tracking of cables.

4. Manually raise and lower door, noting that door tracks evenly and action of break release, functioning of hand pulls, chains, sprockets, clutch, etc.

5. If equipped, inspect gearbox; change or add oil as needed.

6. Perform required lubrication. Remove old or excess lubricant.

7. Clean unit and mechanism thoroughly. Touch up paint where needed.

GREASE_GUN-04 TOOL_BASIC RUST_INHIBITOR-02 LADDER-04

Door, Manually Operated Entrance

ARCS-DOR-04-06M

This standard applies to manually operated entrance doors, hinged and sliding type.

Special Instructions

1. In addition to the procedure(s) outlined in this standard, the equipment manufacturer's recommended maintenance procedure(s) and/or instruction(s) shall be strictly adhered to.

2. Set suitable barriers at the entrance and exit of the door. Prevent obstructions from impeding pedestrian traffic around the work area.

3. Follow lock out/tag out procedures at all times. De-energize or discharge all hydraulic, electrical, mechanical, or thermal energy prior to beginning work.

Checkpoint

1. Hinged Doors:

a. Inspect the frame and supporting structures.

b. Inspect hardware; hinges, latch keeper, lock, etc. Apply graphite where needed, wipe off excess.

c. Inspect glass, putty, or retaining pieces. Correct any deficiencies.

d. Operate door to observe functioning of check. Adjust and service as needed.

e. Check opening/closing resistance pressure and speed in compliance with ADA recommended 8.5 to 10 Ft-lbf opening/ closing force

f. Touch up paint as needed.

g. Clean up and remove all debris from work area.

2. Sliding Doors:

a. Center door within track and remove, start by lifting up to remove from bottom track first.

b. Clean out track of any debris.

c. Inspect hardware; rollers, track etc. Correct any deficiencies.

d. Return door to track, start by inserting door into bottom track first.

e. Operate door to observe function.

f. Check opening/closing resistance pressure and speed.

g. Touch up paint as required.

h. Clean up and remove all debris from work area.

3. Revolving Doors:

a. Remove obstructions and clean out track.

b. Fold door. Note action and freedom of motion.

c. Inspect locking device, adjust as needed.

d. Clean pivot points, visible bearings and bushings and apply graphite.

e. Inspect felt or rubber seals.

f. Set the emergency fold pressure on the door to the manufacturer's specifications.

g. Touch up paint as required.

h. Clean up all debris from work area.

TOOL_BASIC BARRIERS-03 CLOTHS-01 GRAPHITE

Fireplace Rev-0 | 2019-01-01

ARCS-FPL-01-01M

The purpose of this standard is to perform a cleaning of the fire box and an inspection of the flue, chimney, fire damper, and smoke shelf. This function should be performed once a month, during the time of year that the fireplace is in use.

Special Instructions

1. In addition to the procedure(s) outlined in this standard, the equipment manufacturer's recommended maintenance procedure(s) and/or instruction(s) shall be strictly adhered to.

2. Review manufacturer's instructions.

3. Schedule shutdown with operating personnel.

4. Follow lock out/tag out procedures at all times. De-energize or discharge all hydraulic, electrical, mechanical, or thermal energy prior to beginning work.

5. Do not use any flammable lubricants or solvents. If lubrication is necessary, use only dry powdered graphite.

Checkpoint

1. Remove loose ash and vacuum inside of fire box (fireplace).

2. Inspect fire brick and mortar joints for cracks or breakage. Repair or replace as necessary.

3. Inspect fire damper, checking for proper operation.

4. Make a visual inspection of the flue and chimney, checking for obstructions.

5. Clean surrounding area.

VACUUM-01 SHOVEL_BROOM EYE_PROTECTION TOOL_BASIC

Incinerator

ARCS-FPL-02-01Y

The work required by this standard applies to incinerators.

Special Instructions

1. In addition to the procedure(s) outlined in this standard, the equipment manufacturer's recommended maintenance procedure(s) and/or instruction(s) shall be strictly adhered to.

2. Review manufacturer's instructions.

3. Schedule shutdown with operating personnel.

4. Follow lock out/tag out procedures at all times. De-energize or discharge all hydraulic, electrical, mechanical, or thermal energy prior to beginning work.

5. If asbestos containing materials are present, check the building's asbestos management plan as described in the Environmental Management portion of the Safety and Environmental Management Program. Manage asbestos in accordance with the asbestos management plan.

Checkpoint

1. Thoroughly clean furnace, ash pit, grates, etc.

2. Remove fly ash and soot from flue gas passages.

3. Examine furnace. Replace burned or damaged parts.

4. Inspect for loose, broken, or missing refractory or fire brick.

5. Examine all doors, inspect and/or clean out ports. Make them fit properly and stop any air leaks around them.

6. Check uptakes or connections to stack or chimney. Remove dirt, fly ash scale, etc.

7. Examine dampers for condition and freedom of motion.

8. Examine structure and supports. Look for warped or sagging members, cracks, or other indications of weakness.

9. Check charging chute, frame, cover, etc. Replace broken, missing, or defective parts.

10. Check all instruments, gauges, etc. Test for proper operation.

11. Repair any damaged or missing insulation. If the insulation contains asbestos, refer to Appendix A - 1095.8 PBS Regulated Waste Management (Link/URL attached to Job Plan for reference) and state and local requirements.

12. Inspect stack or chimney for holes, cracks or deterioration.

13. Inspect spark arrestor or screen on top of stack. Repair holes as necessary or replace.

14. Clean up work area and remove all debris.

RESPIRATOR-01 GOOGLES TOOL_BASIC EQUIP_CLEANING-03

Fountain, Memorial or Decorative

ARCS-LND-01-06M

The work required by this standard applies to memorial or decorative fountains. These fountains normally operate during the summer season. They are usually drained and secured in the fall and are reactivated again in the spring.

Special Instructions

1. In addition to the procedure(s) outlined in this standard, the equipment manufacturer's recommended maintenance procedure(s) and/or instruction(s) shall be strictly adhered to.

2. Review manufacturer's instructions.

3. Schedule shutdown with operating personnel.

4. Follow lock out/tag out procedures at all times. De-energize or discharge all hydraulic, electrical, mechanical, or thermal energy prior to beginning work.

Checkpoint

1. Fall:

a. Drain fountain

b. Remove fountain head(s)

c. Clean scale from head(s) after removing and install cover plate.

d. Clean bolts and spacers. Replace defective bolts as needed.

e. Check and clean fill tube, remove spacer pipe and cap fill tube.

f. Clean overflows and strainers.

g. Check for structural damage. Repair as necessary.

h. Where applicable, add an approved safe winterizing/antifreeze agent to water to prevent freezing.

2. Spring:

a. Remove fill tube cap, install spacer pipe and install fill tube.

b. Remove fountain head cover(s) (if applicable) and install fountain head.

c. Clean basins.

d. Check for structural damage. Repair as necessary.

e. Remove tags from valves and fill fountain

f. Remove tags from pump and put into service.

g. Add an appropriate biocide.

TOOL_BASIC HIP_BOOTS BIOCIDE EQUIP_CLEANING-01

Gates and Fences, Security and Access Rev-4 | 2021-11-08

ARCS-LND-02-06M

This standard applies to fences and gates found at driveway entrances, walkway entrances, and other areas where pedestrian or vehicular traffic must be controlled. This classification applies only to those fences and gates where a definite need exists for this type of maintenance to be performed.

Special Instructions

1. In addition to the procedure(s) outlined in this standard, the equipment manufacturer's recommended maintenance procedure(s) and/or instruction(s) shall be strictly adhered to.

2. Review manufacturer's instructions.

3. Schedule shutdown with operating personnel.

4. Follow lock out/tag out procedures at all times. De-energize or discharge all hydraulic, electrical, mechanical, or thermal energy prior to beginning work.

5. This work should be scheduled at non-peak hours.

6. Notify affected personnel before performing PM (alarmed or security entrances).

7. Post "Out of Service" signs and/or barricades, as appropriate.

Checkpoint

1. Gates:

a. Inspect all pivot points, hinges, latches, etc. Apply lubricant where needed, wiping off excess.

b. Check all locking devices. Lubricate as required.

c. Inspect center gate support rollers and lubricate as required.

d. Clean roller track of any debris.

e. Check bolts, fasteners, and mounting hardware. Tighten or adjust as necessary.

f. Check for any obstructions that retard full swing or movement of the gate.

g. Check that shrubs and trees are pruned clear of gate.

h. Check hold open devices for proper operation. Lubricate as required.

2. Fences:

a. Check posts and corner posts, support guys, and horizontal bars between each support post.

b. Check wire and anchor point; re-stretch and re-anchor if necessary.

c. Inspect fence anchors along the bottom of the fence and at the point where the fence is connected to the post.

d. Treat with galvanized protectant where rust has developed.

e. Apply weed control along entire base of fence. Consult the Safety Data Sheets (SDS) for hazardous ingredients and proper personal protective equipment (PPE).

f. Check that shrubs and trees are pruned clear of fencing.

Tools

RUST_INHIBITOR-07 EQUIP_CLEANING-03 LUBRICANT-07 SIGN_OUT_OF_SERVICE-02 TOOL_BASIC WIRE_STRETCHER

LADDER-04

Lawn Sprinkler Nozzles Rev-1 | 2021-11-08

ARCS-LND-03-01Y

This standard applies to all installed sprinkler systems with nozzles.

Special Instructions

1. In addition to the procedure(s) outlined in this standard, the equipment manufacturer's recommended maintenance procedure(s) and/or instruction(s) shall be strictly adhered to.

2. Review manufacturer's instructions.

3. Schedule shutdown with operating personnel.

4. Follow lock out/tag out procedures at all times. De-energize or discharge all hydraulic, electrical, mechanical, or thermal energy prior to beginning work.

5. This work should be scheduled prior to flushing system.

Checkpoint

1. Check nozzle and remove corrosion/encrustation.

2. Check for proper spray pattern of nozzles, minimize over spray on surfaces or structures.

3. Replace washers and/or "O" rings if required.

4. Clean unit thoroughly and inspect for freedom of operation.

5. On rotating types:

a. Check throw regulator and spring assembly for tightness.

b. Lightly lubricate pivot arm and standard bushings.

c. Check adjustment screw and retaining spring.

6. Clean up work area on lawn, remove any debris around sprinkler heads.

TOOL_BASIC LUBRICANT-07 WASHERS

Flag Pole, Electric and Manual Rev-1 | 2022-01-01

ARCS-LND-04-03M

This standard applies to all installed flag poles with electric and manual cabling systems.

Special Instructions

1. In addition to the procedure(s) outlined in this standard, the equipment manufacturer's recommended maintenance procedure(s) and/or instruction(s) shall be strictly adhered to.

2. Review manufacturer's instructions.

3. Schedule shutdown with operating personnel.

4. Follow lock out/tag out procedures at all times. De-energize or discharge all hydraulic, electrical, mechanical, or thermal energy prior to beginning work.

Checkpoint

1. Electrical Flag Pole:

a. Adjust tension on cable.

b. Adjust spring adjustment cam.

c. Check stops on cable.

d. Inspect manual and automatic controls and adjust if necessary.

e. Lubricate all bearings.

f. Inspect cable, standards, hooks and clasps for wear and replace if necessary.

g. Check power and control wire and connections.

h. Check and test safeties and controls.

i. Inspect access doors and ports including gaskets.

j. Inspect anchor bolts.

k. Inspect pole surface condition.

2. Manual Flag Pole:

a. Adjust tension on cable.

b. Check stops on cable.

c. Lubricate all bearings.

d. Inspect cable, standards, hooks and clasps for wear and replace if necessary.

e. Inspect anchor bolts.

f. Inspect pole surface condition.

TOOL_BASIC MAT_CLEANING-02 LUBRICANT-07

Lawn Mower and Edger

ARCS-LND-05-06M

This applies to gasoline powered, hand operated, rotary mowers and edgers. Maintenance should be scheduled after every 50 hours of operation or twice a season. Routine lubrication should be accomplished by operator.

Special Instructions

1. In addition to the procedure(s) outlined in this standard, the equipment manufacturer's recommended maintenance procedure(s) and/or instruction(s) shall be strictly adhered to.

2. Review manufacturer's instructions for all system components.

3. Follow lock out/tag out procedures at all times. De-energize or discharge all hydraulic, electrical, mechanical, or thermal energy prior to beginning work.

Checkpoint

1. Change engine oil. Note: Oil should be changed at end of season prior to laying unit up for winter.

2. Service air and fuel filters.

3. Sharpen or replace cutting blade.

4. Clean and gap or replace spark plug.

5. Inspect unit, clean debris from cooling air passages and make other needed adjustments.

6. Clean up work area and remove all debris.

TOOL_BASIC

Manhole, Electrical

ARCS-MHL-01-01Y

This standard applies to manholes which contain electrical distribution cables or other electrical wiring and cabling.

Special Instructions

1. Review standard operating procedure for confined space entry. Follow OSHA guidelines for permitting of entry and atmospheric testing of confined spaces. NEVER enter a confined space without a safety watch. Complete GSA Form 3625 or COR approved equivalent.

2. In addition to the procedure(s) outlined in this standard, the equipment manufacturer's recommended maintenance procedure(s) and/or instruction(s) shall be strictly adhered to.

3. Follow lock out/tag out procedures at all times. De-energize or discharge all hydraulic, electrical, mechanical, or thermal energy prior to beginning work.

4. Review standard operating procedures for selection, care, and use of respiratory protection.

5. Wear appropriate protective clothing.

6. No open flames or smoking.

7. Use barricade around manhole.

8. Provide ventilation within manhole. Ensure that the exhaust from the gas or diesel-powered air compressor or blower is directed well away from the manhole.

Checkpoint

1. Test for gas in accordance with asset hazard assessment form and GSA form 3625.

2. Pump out water.

3. Clean out trash, debris, etc., and dispose of properly.

4. Inspect cable, racks, splices, etc.

5. Inspect structural features.

6. Inspect manhole seal, replace if necessary.

TOOL_BASIC RESPIRATOR-01 BARRICADES

Manhole, Sewer

ARCS-MHL-02-03M

This standard applies to manholes which contain sanitary sewer lines or other related piping systems.

Special Instructions

1. Review standard operating procedure for confined space entry. Follow OSHA guidelines for permitting of entry and atmospheric testing of confined spaces. NEVER enter a confined space without a safety watch. Complete GSA Form 3625 or COR approved equivalent.

2. In addition to the procedure(s) outlined in this standard, the equipment manufacturer's recommended maintenance procedure(s) and/or instruction(s) shall be strictly adhered to.

3. Follow lock out/tag out procedures at all times. De-energize or discharge all hydraulic, electrical, mechanical, or thermal energy prior to beginning work.

4. Review standard operating procedures for selection, care, and use of respiratory protection.

5. Wear appropriate protective clothing.

6. No open flames or smoking.

7. Use barricade around manhole.

8. Provide ventilation within manhole. Ensure that the exhaust from the gas or diesel-powered air compressor or blower is directed well away from the manhole.

Checkpoint

1. Test for gas in accordance with asset hazard assessment form and GSA form 3625.

2. Remove cover.

3. Observe flow.

4. Clean work area and remove all debris.

5. Treat for insect infestation as necessary.

6. Inspect manhole seal, replace if necessary.

Manhole (Water, Steam, and Fuel Oil) Rev-2 | 2021-11-08

ARCS-MHL-03-06M

This standard applies to manholes which contain water, steam system, fuel oil or other systems.

Special Instructions

1. Review standard operating procedure for confined space entry. Follow OSHA guidelines for permitting of entry and atmospheric testing of confined spaces. NEVER enter a confined space without a safety watch. Complete GSA Form 3625 or COR approved equivalent.

2. In addition to the procedure(s) outlined in this standard, the equipment manufacturer's recommended maintenance procedure(s) and/or instruction(s) shall be strictly adhered to.

3. Follow lock out/tag out procedures at all times. De-energize or discharge all hydraulic, electrical, mechanical, or thermal energy prior to beginning work.

4. Review standard operating procedures for selection, care, and use of respiratory protection.

5. Wear appropriate protective clothing.

6. No open flames or smoking.

7. Use barricade around manhole.

8. Provide ventilation within manhole. Ensure that the exhaust from the gas or diesel-powered air compressor or blower is directed well away from the manhole.

9. Maintenance of any equipment located in the manhole will be performed under the appropriate standard card in conjunction with this maintenance activity.

Checkpoint

1. Test for gas in accordance with asset hazard assessment form and GSA form 3625.

2. Remove cover.

3. Observe flow.

4. Examine structural features of sewer line, interior of manhole, manhole frame and cover, etc.

5. If applicable, Check for water accumulation. Pump out water. If contaminated follow hazmat procedures for proper disposal.

6. Clean work area and remove all debris.

7. Treat for insect infestation as necessary.

8. Inspect manhole seal, replace if necessary.

Roof Inspection, Built Up Type

ARCS-RFS-01-06M

This standard applies to Built-Up roofing systems typically consisting of a waterproof membrane (bituminous) over a deck, an outer protective coating (rocks, gravel, roll roofing, cement shingles, metal, etc.) and metal flashing or coping at edges and seams.

Special Instructions

1. In addition to the procedure(s) outlined in this standard, the equipment manufacturer's recommended maintenance procedure(s) and/or instruction(s) shall be strictly adhered to.

2. Review manufacturer's or installer's instructions (if available) and check whether roof is under warranty. If under warranty, refer all noted damage to the COR and contact issuer of the warranty so that repairs may be performed without voiding the warranty.

3. Avoid walking or standing near the roof edge unless there is a safe railing guard or parapet. Use fall prevention equipment, after receiving training, as needed to perform roof work safely.

4. Additional inspections should be performed after any severe winds or storms.

5. A maintenance check list and copy of the roof plan should be used at time of inspection and areas of concern should be clearly marked so they can be easily located by repair crews.

6. It is vitally important to identify and repair the root cause of any problem to prevent further damage to the roofing system.

7. Use care when working in high places, use safety belt if necessary.

Checkpoint

1. Check ceilings and the underside of the deck for signs of water entry such as stained ceiling tiles, dry rot in a wooden deck, or rust in a steel deck. Note all deteriorated areas on the roof plan for comparison later on the roof.

2. Walk around the perimeter of the building. Check for cracks and signs of water entry into the walls; examine exterior drainage accessories such as downspout, scupper heads and gutters for signs of leakage. Mark the deficiencies on the roof plan and proceed to the roof.

3. Check for ponding and plant growth (roof should drain within 48 hours of a rain fall). Accumulation of water (ponding) should be noted on the roof plan. Pay particular attention to areas near building air intakes.

4. Check for physical damage such as punctures, note location of patches, repairs and accumulation of debris especially near drains.

5. Check for wrinkles, buckles, bubbles and sponginess. Note exposure of bituminous coating due to loose or missing gravel.

6. Check all flashing for wind damage, missing caulking, curling, and exposed edges. Check flashing fasteners for looseness and deterioration. Check any fibrous material that might be asbestos for deterioration. If asbestos containing materials are present, check the building's asbestos management plan in the Safety and Environmental Management Program. Manage asbestos in accordance with the asbestos management plan. Request copy of latest asbestos management plan from COR if necessary.

7. Check the condition of any joints, roof to wall joint in particular. Check the termination of roofing expansion joints at parapet walls. Be sure that water drains off the top of the coping and that it is well attached.

8. Check coping for deterioration, especially rusting, punctures, open seams and spalling or cracking in masonry coping.

9. Check whether walkways are in logical locations and in good condition with no blistering below them.

10. Check that any installed equipment such as antennas, HVAC equipment and flagpoles are properly installed according to building codes, including necessary I-beam supports for heavy A/C equipment and are flashed and secured to the building.

11. Cleanout and refill pitch pockets (penetration pockets) where filler is cracked or shrinking.

12. Check ballast (rock) for even spread; remove any with very sharp edges.

13. TPO Roofs (if applicable) must be kept clean for maximum reflectivity.

14. Check all roof hatches, doors and access/egress points. Inspect weather seals, replace if necessary. Check for proper latching/ opening pressure and swing. Inspect (locking mechanism where applicable)

15. Remove all trash, debris or unsecured material from roof and dispose of properly.

TOOL_BASIC LADDER-04 SAFETY_LINE

Roof Inspection, Shingle Type Rev-2 | 2019-01-01

ARCS-RFS-02-06M

This standard applies to Shingle roofing systems typically consisting of a waterproof membrane (bituminous) over a deck, an outer protective coating of shingles, and metal flashing or coping at drip edges and valleys.

Special Instructions

1. In addition to the procedure(s) outlined in this standard, the equipment manufacturer's recommended maintenance procedure(s) and/or instruction(s) shall be strictly adhered to.

2. Review manufacturer's or installer's instructions (if available) and check whether roof is under warranty. If under warranty, refer all noted damage to the facility manager or issuer of the warranty so that repairs may be performed without voiding the warranty.

3. Avoid walking or standing near the roof edge unless there is a safe railing, guard or parapet. Use fall prevention equipment, after receiving training, as needed to perform roof work safely.

4. Perform inspections twice annually in the spring and fall when the roof is driest and most accessible.

5. Additional inspections should be performed after any severe winds or storms.

6. A maintenance check list and copy of the roof plan should be used at time of inspection and areas of concern should be clearly marked so they can be easily located by repair crews.

7. It is vitally important to identify and repair the root cause of any problem to prevent further damage to the roofing system.

8. Use care when working in high places, use safety belt if necessary.

Checkpoint

1. Check ceilings and the underside of the roof deck for signs of water entry such as stained ceiling tiles, dry rot in a wooden deck. Note all deteriorated areas on the roof plan for comparison later on the roof.

2. Walk around the perimeter of the building. Check for cracks and signs of water entry into the walls; examine exterior drainage accessories such as downspout, scupper heads and gutters for signs of leakage. Mark the deficiencies on the roof plan and proceed to the roof.

3. Check for physical damage such as punctures, note location of patches, repairs and accumulation of debris especially near drains.

4. Check for wrinkles, buckles, and sponginess.

5. Check all flashing for wind damage, missing caulking, curling, and exposed edges. Check flashing fasteners for looseness and deterioration. Check any fibrous material that might be asbestos for deterioration. If asbestos containing materials are present, check the building's asbestos management plan as described in the Environmental Management portion of the Safety and Environmental Management Program. Manage asbestos in accordance with the asbestos management plan.

6. Check the condition of any joints, roof to wall joint in particular. Check the termination of roofing expansion joints at parapet walls. Be sure that water drains off the top of the coping and that it is well attached.

7. Check coping for deterioration, especially rusting, punctures, open seams and spalling or cracking in masonry coping.

8. Check that any installed equipment such as antennas, HVAC equipment and flagpoles are properly installed according to building codes, including necessary I-beam supports for heavy A/C equipment and are flashed and secured to the building.

9. Cleanout and refill pitch pockets (penetration pockets) where filler is cracked or shrinking.

10. Remove all trash, debris or unsecured material from roof and dispose of properly.

TOOL_BASIC LADDER-04 SAFETY_LINE

Extensive and Intensive Vegetative Roof Rev-1 | 2021-11-03

ARCS-RFS-03-03M

This standard applies to Extensive and Intensive Vegetative Roofs.

Special Instructions

1. Avoid walking or standing near the roof edge unless there is a safe railing, guard or parapet. Use fall prevention equipment, after receiving training, as needed to perform roof work safely.

Checkpoint

1. Check membrane, flashing and roof penetration condition for degradation and signs of leakage.

2. Clean drains and gutters.

3. Check irrigation system for uniform coverage, valve leakage, plugged heads, and leaking solenoids.

4. Check and clean cisterns.

5. Check operation of any pumps, floats, or irrigation controls. Irrigation controls tied to a weather service should have connection verified (verify appropriate weather station is used).

6. Check for invasive/damaging weeds and treat appropriately.

7. Assess any needs for fertilization.

TOOL_BASIC SAFETY_LINE LADDER-04

Key Card System

ARCS-SCT-01-03M

This standard applies to Key Card Access systems which control building access.

Special Instructions

1. In addition to the procedure(s) outlined in this standard, the equipment manufacturer's recommended maintenance procedure(s) and/or instruction(s) shall be strictly adhered to.

2. Review manufacturer's instructions for all system components.

3. Follow lock out/tag out procedures at all times. De-energize or discharge all hydraulic, electrical, mechanical, or thermal energy prior to beginning work.

Checkpoint

1. Disassemble card reader head and vacuum.

2. Check card printer unit and vacuum.

3. Check wiring for loose connections, discoloration, etc.

4. Change filter.

5. Change batteries.

6. Check cards to see if codes are in operation.

7. Reassemble unit.

8. Clean exterior and surrounding area of unit.

EQUIP_CLEANING-01 VACUUM_CLEANER-01 TOOL_GROUP_B SPARE_FILTER_BATTERIES

Parking Arm Gates Rev-1 | 2019-01-01

ARCS-SCT-02-01Y

This standard applies to parking arm gates which control building parking access.

Special Instructions

1. In addition to the procedure(s) outlined in this standard, the equipment manufacturer's recommended maintenance procedure(s) and/or instruction(s) shall be strictly adhered to.

2. Review manufacturer's instructions for all system components.

3. Follow lock out/tag out procedures at all times. De-energize or discharge all hydraulic, electrical, mechanical, or thermal energy prior to beginning work.

Checkpoint

1. Lubricate mechanism with graphite.

2. Adjust linkage between motor and arm.

3. Check and adjust arm pressure.

4. Check and adjust sensitivity on magnetic coils embedded in asphalt.

5. Fill cracks in roadway with asphalt or appropriate filler where coils are imbedded.

6. Clean and adjust electric breakers.

7. Paint arm as required. Replace if damaged.

WRENCHES_TORQUE TOOL_GROUP_B LUBRICANTS EQUIP_CLEANING-03 ASPHALT_FILLER

Lightning Protection

ARCS-STR-01-01Y

This standard applies to Lightning Protection systems installed on the building to discharge to ground any electrical charges caused by lightning.

Special Instructions

1. In addition to the procedure(s) outlined in this standard, the equipment manufacturer's recommended maintenance procedure(s) and/or instruction(s) shall be strictly adhered to.

2. Review manufacturer's instructions for all system components.

3. Follow lock out/tag out procedures at all times. De-energize or discharge all hydraulic, electrical, mechanical, or thermal energy prior to beginning work.

4. During each inspection, check that:

a. All air terminals (lightning rods) are interconnected.

b. At least two down conductors are installed with their own ground connection.

Checkpoint

1. Inspect air terminals for corrosion and rigid attachment to structure.

2. Examine conductors and all connections for corrosion, strong mechanical joints which provide good electrical conductivity, and loose or broken fasteners.

3. Check for loops, sharp bends (less than 8" radius), (less than 90 degree bends), and frayed horizontal and vertical conductors.

4. Check for damaged guards and down conductors.

5. Inspect grounding attachment for permanency and corrosion (if practical).

6. Test resistance to ground for each down conductor.

7. Clean up work area and remove debris.

TOOL_GROUP_B

Stormwater Management, Green Roofs - Vegetation Coverage

ARCS-SWM-01-01Y

This standard is intended for Stormwater Management, Green Roofs.

Special Instructions

1. Contracted Landscaper: In addition to the procedure(s) outlined in this standard, jurisdictional requirements shall be strictly adhered to.

Checkpoint

1. Check vegetation for coverage (50% after first year and 80% after second year for plugs or clippings/90% after first year for carpet or trays). Replace dying or dead vegetation or fill in bare spots as needed.

STORMWATER_TOOLS

Stormwater Management, Green Roofs - Weeding

ARCS-SWM-01-03M

This standard is intended for Stormwater Management, Green Roofs.

Special Instructions

1. Contracted Landscaper: In addition to the procedure(s) outlined in this standard, local jurisdiction shall be strictly adhered.

Checkpoint

1. Weed to remove invasive weeds, tree seedlings, pests and thatch accumulation.

Stormwater Management, Green Roofs - Membrane and Drainage

ARCS-SWM-01-06M

This standard is intended for Stormwater Management, Green Roofs.

Special Instructions

1. O&M Contractor: In addition to the procedure(s) outlined in this standard, local jurisdiction shall be strictly adhered.

Checkpoint

1. Check membrane, flashing and caulking for leaks and needed repairs.

2. Clean associated downspouts, gutters, drainage pipes, drain boxes, inlets, stone edge drains, scuppers and other structures draining to/from practice to make sure they are free of vegetation and debris.

Stormwater Management, Rainwater Harvesting - System Components

ARCS-SWM-02-01Y

This standard is intended for Stormwater Management, Rainwater Harvesting.

Special Instructions

1. Contracted Certified Inspector: In addition to the procedure(s) outlined in this standard, local jurisdiction shall be strictly adhered.

Checkpoint

1. Inspect water quality devices.

2. Provide water quality analysis to local jurisdiction as required (Post-construction, annually and after major maintenance or modifications to treatment system).

3. Inspect cistern for sediment buildup.

4. Check integrity of backflow preventer.

5. Inspect structural integrity of cistern, pump, pipe, electrical system and monitoring devices if applicable.

6. Replace damaged or defective system components.

Stormwater Management, Rainwater Harvesting - Prescreening

ARCS-SWM-02-03M

This standard is intended for Stormwater Management, Rainwater Harvesting.

Special Instructions

1. O&M Contractor: In addition to the procedure(s) outlined in this standard, local jurisdiction shall be strictly adhered.

Checkpoint

1. Inspect and clean prescreening devices and first flush diverters.

Stormwater Management, Rainwater Harvesting - Roof

ARCS-SWM-02-03Y

This standard is intended for Stormwater Management, Rainwater Harvesting.

Special Instructions

1. O&M Contractor: In addition to the procedure(s) outlined in this standard, local jurisdiction shall be strictly adhered.

Checkpoint

1. Clear overhanging vegetation and trees over roof surface.

Stormwater Management, Rainwater Harvesting - Tank, Inflows and Outflows

ARCS-SWM-02-04M

This standard is intended for Stormwater Management, Rainwater Harvesting.

Special Instructions

1. O&M Contractor: In addition to the procedure(s) outlined in this standard, local jurisdiction shall be strictly adhered.

Checkpoint

1. Inspect and clean storage cistern lids, paying special attention to vents and screens on inflow and outflow spigots.

Check mosquito screens and patch holes or gaps immediately.

2. Inspect condition of overflow pipes, overflow filter path, and/or secondary stormwater treatment practices.

Stormwater Management, Rainwater Harvesting - Gutters and Downspouts

ARCS-SWM-02-06M

This standard is intended for Stormwater Management, Rainwater Harvesting.

Special Instructions

1. O&M Contractor: In addition to the procedure(s) outlined in this standard, local jurisdiction shall be strictly adhered.

Checkpoint

1. Keep gutters and downspouts free of leaves and other debris.

Stormwater Management, Rainwater Harvesting - Winterizing

ARCS-SWM-02-06MA

This standard is intended for Stormwater Management, Rainwater Harvesting.

Special Instructions

1. Contracted Certified Inspector: In addition to the procedure(s) outlined in this standard, local jurisdiction shall be strictly adhered.

Checkpoint

1. For above-ground systems, winterize system in Fall and activate in Spring.

Stormwater Management, Permeable Paving - Mowing

ARCS-SWM-04-01M

This standard is intended for Stormwater Management, Permeable Pavement Systems.

Special Instructions

1. Contracted Landscaper: In addition to the procedure(s) outlined in this standard, local jurisdiction shall be strictly adhered.

2. Do not sand, re-seal, resurface, power wash, store snow piles containing sand, store mulch or soil material and stage construction activities on permeable surface.

3. Prevent trucks and other heavy vehicles from tracking, spilling, or grinding material onto permeable pavement.

4. Use only non-toxic and organic deicers in moderation and apply as either calcium magnesium acetate or pretreated salt.

5. Plow snow carefully with blades set 1" higher than normal.

6. Do not direct plowed snow piles or snowmelt to permeable pavement.

7. First 6 months - Pavement and contributing drainage area should be inspected at least twice after storm events that exceed 1/2" of rainfall and conduct any needed repairs or stabilization.

Checkpoint

1. Mow grass in grid paver applications.

Stormwater Management, Permeable Paving - Sediment Removal

ARCS-SWM-04-01Y

This standard is intended for Stormwater Management, Permeable Pavement Systems.

Special Instructions

1. O&M Contractor: In addition to the procedure(s) outlined in this standard, local jurisdiction shall be strictly adhered.

2. Do not sand, re-seal, resurface, power wash, store snow piles containing sand, store mulch or soil material and stage construction activities on permeable surface.

3. Prevent trucks and other heavy vehicles from tracking, spilling, or grinding material onto permeable pavement.

4. Use only non-toxic and organic deicers in moderation and apply as either calcium magnesium acetate or pretreated salt.

5. Plow snow carefully with blades set 1" higher than normal.

6. Do not direct plowed snow piles or snowmelt to permeable pavement.

7. First 6 months - Pavement and contributing drainage area should be inspected at least twice after storm events that exceed 1/2" of rainfall and conduct any needed repairs or stabilization.

Checkpoint

1. Remove any accumulated sediment in pretreatment cells and inflow points.

Stormwater Management, Permeable Paving - Mechanically Sweep

ARCS-SWM-04-01YA

This standard is intended for Stormwater Management, Permeable Pavement Systems.

Special Instructions

1. Contracted Service: In addition to the procedure(s) outlined in this standard, local jurisdiction shall be strictly adhered.

2. Do not sand, re-seal, resurface, power wash, store snow piles containing sand, store mulch or soil material and stage construction activities on permeable surface.

3. Prevent trucks and other heavy vehicles from tracking, spilling, or grinding material onto permeable pavement.

4. Use only non-toxic and organic deicers in moderation and apply as either calcium magnesium acetate or pretreated salt.

5. Plow snow carefully with blades set 1" higher than normal.

6. Do not direct plowed snow piles or snowmelt to permeable pavement.

7. First 6 months - Pavement and contributing drainage area should be inspected at least twice after storm events that exceed 1/2" of rainfall and conduct any needed repairs or stabilization.

Checkpoint

1. Mechanically sweep pavement with a regenerative sweeper or standard (dry) street sweeper to prevent clogging and replace joint material sucked up by vacuum if applicable.

Stormwater Management, Permeable Paving - Repair Surface

ARCS-SWM-04-06M

This standard is intended for Stormwater Management, Permeable Pavement Systems.

Special Instructions

1. O&M Contractor: In addition to the procedure(s) outlined in this standard, local jurisdiction shall be strictly adhered.

2. Do not sand, re-seal, resurface, power wash, store snow piles containing sand, store mulch or soil material and stage construction activities on permeable surface.

3. Prevent trucks and other heavy vehicles from tracking, spilling, or grinding material onto permeable pavement.

4. Use only non-toxic and organic deicers in moderation and apply as either calcium magnesium acetate or pretreated salt.

5. Plow snow carefully with blades set 1" higher than normal.

6. Do not direct plowed snow piles or snowmelt to permeable pavement.

7. First 6 months - Pavement and contributing drainage area should be inspected at least twice after storm events that exceed 1/2" of rainfall and conduct any needed repairs or stabilization.

Checkpoint

1. Stabilize the contributing drainage area to prevent erosion.

2. Remove any soil or sediment deposited on pavement.

3. Replace or repair any pavement surfaces that are degenerating or spalling.

4. Clean associated drainage pipes, inlets, stone edge drains, and other structures draining to/from practice.

Stormwater Management, Bioretention - Inspection and Plants

ARCS-SWM-05-01Y

This standard is intended for Stormwater Management, Bioretention.

Special Instructions

1. Contracted Landscaper: In addition to the procedure(s) outlined in this standard, local jurisdiction shall be strictly adhered.

Checkpoint

1. Conduct a maintenance inspection.

2. Supplement mulch in devoid areas to maintain a 3" layer.

3. Prune trees and shrubs.

4. Add reinforcement plantings to maintain desired vegetation density.

5. Remove invasive plants using recommended control methods.

6. Remove dead or diseased plants.

7. Stabilize contributing drainage area to prevent erosion.

8. If water ponds for more than 72 hours, determine if removing and replacing the top few inches of planting soil will fix the problem or if a more serious issue is responsible.

Stormwater Management, Bioretention - Rain Garden - Inspection and Plants

ARCS-SWM-05-01YB

This standard is intended for Stormwater Management, Bioretention.

Special Instructions

1. Contracted Landscaper: In addition to the procedure(s) outlined in this standard, local jurisdiction shall be strictly adhered.

Checkpoint

1. Add reinforcement plantings to maintain desired vegetation density.

2. Remove invasive plants using recommended control methods.

3. Remove dead or diseased plants.

4. Stabilize contributing drainage area to prevent erosion.

5. If water ponds for more than 72 hours, determine if removing and replacing the top few inches of planting soil will fix the problem or if a more serious issue is responsible.

6. Conduct a maintenance inspection.

7. Supplement mulch in devoid areas to maintain a 3" layer.

8. Prune trees and shrubs.

9. Remove sediments in pre-treatment cells and inflow points.

Stormwater Management, Bioretention - Clear Debris

ARCS-SWM-05-03M

This standard is intended for Stormwater Management, Bioretention.

Special Instructions

1. Contracted Landscaper: In addition to the procedure(s) outlined in this standard, local jurisdiction shall be strictly adhered.

Checkpoint

1. Check and clear curb cuts, inlets, outlets and overflow drains for accumulated grit, leaves, and debris that may block inflow and outflow.

Stormwater Management, Bioretention - Mulch

ARCS-SWM-05-03Y

This standard is intended for Stormwater Management, Bioretention.

Special Instructions

1. Contracted Landscaper: In addition to the procedure(s) outlined in this standard, local jurisdiction shall be strictly adhered.

Checkpoint

1. Remove and replace mulch layer.

Stormwater Management, Bioretention - Spot Weed

ARCS-SWM-05A-01M

This standard is intended for Stormwater Management, Bioretention.

Special Instructions

1. Contracted Landscaper: In addition to the procedure(s) outlined in this standard, local jurisdiction shall be strictly adhered.

Checkpoint

1. Spot weed, remove trash and rake the…