TE 10 AMIS Requirements.docx

DOCX document 29 KB Posted

Attached to
Internal Revenue Service (IRS), Office of Facilities Management/Security Services (FMSS), Logistics Services DRAFT RFP for Informational & Planning Purposes Only
Solicitation number
2032H8-23-R-0000X
Issued by

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This document contains a draft request for proposals from the Internal Revenue Service for logistics services and a required list of data elements for an automated management information and inventory system and work order processing system. The IRS requires a contractor to provide logistics services including warehousing, transportation, repairs, and work order processing to support approximately 88,000 IRS employees located at around 500 offices throughout the contiguous United States. The contractor must maintain a fully automated management information and inventory system with the required data elements listed, such as product information, locations, quantities, costs, and maintenance records. The system must also allow for work order processing, tracking requests and orders, costs, cycle times, and shipments. The performance period is anticipated to be five years.

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The following is a required list of data elements for the Inventory system. The contractor is encouraged to recommend additional data elements. Items notated with Decision Based Receiving (DBR) are required to follow decision-based process.

FMSS LOGISTICS SERVICES DRAFT RFP No. 2032H8-23-R-0000X

SECTION J- LIST OF DOCUMENTS, EXHIBITS, AND OTHER

ATTACHMENTS TECHNICAL EXHIBIT 10: AMIS DATA ELEMENTS

Attachment J-5, TE 10

· Decision Based Receiving (DBR)

· Preventative Maintenance Records

· Maintenance Records

· Repair Costs (GFE)

· Product Rotated

· Product/Property Balance on Hand

· Product/Property Cost

· Transferred In or Received

· Transferred Out or Issued

· Warranty Information

· Published Product Version

· Published Product Status (Active, Inactive, Obsolete)

· Published Product Revision Date

· Published Product Catalog Number

· Product/Property Transported By Location

· Product/Property Size (separate fields for Length, Depth, Height) DBR

· Product/Property Color DBR

· Product/Property Storage Facility Location (FMSS Territory)

· Product/Property Owning Location (FMSS Territory)

· Product/Property Location (Building Address)

· Product/Property Location (Shelf)

· Product/Property Quantity Received

· Product/Property Requested

· Product/Property Condition

· Product/Property Manufacturer Name DBR

· Product/Property Line DBR

· Product/Property Model DBR

· Product/Property Asset Type DBR

· Product/Property Description DBR

· Product/Property Part Type DBR

· Quantity of Part type stored

· Product/Property Serial Number

· Product/Property Cost DBR

· Order Point Number

· Comments

· Requested on/for Ticket Number

· Funded Project Number

· Storage Dates

· Last Activity Dates

· Backorder Quantity

· Records, Safety, Training, etc...

· Acquisition Date

· Rack Storage Used and Unused, Square Footage, Cubic Feet and Pallet Location

· Available/Used Storage for Batch Carts

· Barcode Technology

· Barcode Scanning Technology

· Labels for small part

· Label Printing Technology

· Records Control Number

· Weight of property in location

· Transfer Property between FMSS territory warehouse locations

· GFE Maintenance Records

The following is a required list of data elements for the Work Order Processing system. The contractor is encouraged to recommend additional data elements.

· Work Order Request Received

· Open Work Orders

· Work Order Request Closed

· Work Orders placed on "Hold"

· Work Order notes

· Closed Work Orders Monthly

· Work Orders Over Cycle

· Closed Work Orders for IT and Non-IT Disposal/Excess monthly by FMSS Territory. (Include name and address of disposal destination/recipient)

· Customer Identification and SEID

· Customer Phone Number

· Customer Feedback

· Customer Business Unit

· Cost of Parts

· Cost to Transport Property

· Labor cost

· Timeliness (Cycle Time)

· Shipment cost

· Repair cost

· Cycle time

· Call type

· Ability to receive ticket attachments from the IRS ticket system

· Ability to transfer Work Orders from one (1) territory/campus to another

· Number of items Transported

· Usage Rate, e.g. and Quantities Boxes and Box-Like containers, Rolling Stock and Mail carts, Loose Items, and Pallets are transported daily, weekly, and monthly by location

File details come from the government source that posted it. Updated .